2017-2018 Annual Program Review Form and Instructions

ACADEMIC AFFAIRS

San José City College

INSTRUCTIONS

The purpose of the Annual Program Review is to prepare a document to summarize the current status of an Academic Affairs program. The Annual report should be a reflection of the previous year and a plan moving forward for the upcoming year.

During the 2016-17 academic year, the Program Review Committee and the Ad Hoc Committee for Program Review Redesign undertook major revisions of the Annual and Comprehensive Academic Affairs Program Review forms in anticipation of migrating the Program Review process to an on-line platform. As a result, the draft Annual Academic Affairs PR form requires more detailed information than the previous version. It is expected that much of this information will transfer to subsequent reports.

IMPORTANT: The Program Review Committee is instituting a specific naming convention for all Program Reviews submitted. The naming convention for annual Academic Affairs reports is as follows:
Program Name_AA_Annual_17-18 (example: Humanities_AA_Annual_17-18)

Please be sure to use this convention when sending your files to the Committee Chair.

Sections:

Program Description: This section covers the purpose of the program, types of students served, degrees and certificates (if applicable), program changes, alignment with college mission and vision, course revisions and changes to curriculum.

Program Data: This section covers data that is relevant to the program and to the college. Each program should receive a data packet from their dean or supervisor. This packet contains all of the required data for the section; supplemental data can be requested from the Dean of Research, Planning, & Institutional Effectiveness (). Please note that not all parts of this section are required. It is up to individual programs to determine if the optional data is useful to report. For help with this section, please contact the Dean of Research, Planning, & Institutional Effectiveness, or the Chair of the Program Review Committee.

Learning Outcomes: This section includes all current Program Student Learning Outcomes and specific questions regarding the assessment and revisions of SLOs. Your dean or supervisor must confirm that all of your PSLO and CSLO information is complete for the academic year and list and missing PSLO and/or CSLO assessments.

Planning and Goals: This section is new to the Program Review process and is meant to provide individual programs with the opportunity to develop plans for improvement and innovation. While programs are not required to develop planning and goals, those programs that would like to request funding for improvement and innovation are encouraged to complete this section.

Resources: This section covers the current resources and anticipated needs of the program. Please use this section to discuss your program’s needs. Include supporting data if you are requesting additional faculty. There is a separate budget form to submit for the programs specific budgetary requests. The Administrative Services office is currently working on an online form which should be done in time for the 2017-18 Program Review process. Further information regarding this will be available at the beginning of the fall 2017 semester.

Other: If there is something you would like to add about your program that wasn’t covered in the previous sections, please include it in this space.

2017-2018 Annual Program Review
ACADEMIC AFFAIRS - SAN JOSÉ CITY COLLEGE
PROGRAM:
PREPARED BY:
DIVISION/ADMINISTRATOR:
PROGRAM REVIEW SUBMISSION DATE:
PROGRAM DESCRIPTION:
Describe the basic components of your program (ie: is your program mainly academic or vocational? What kinds our courses do you offer? If you have more than one area of focus in your program, describe them). If your program has a description in the College Catalog, you may use it here. You can also copy this from your last program review.
What is/are the target population(s) for your program (ie: transfer students, basic skills students, job trainees, etc.)?
What degrees and/or certificates does your program offer? How many students achieved these during the last 4 years?Please refer to the file Program Awards Summary by TopCode on the Program Review website under Documents for Writing Program Review. Please put N/A if this does not apply to your program.
Certificate or Degree name / # of student completing
Does your program have an advisory board? If so, please indicate how many members and how often you meet. Please put N/A if this does not apply to your program.
Have there been any major changes to your program since your last revision? Please explain.
How does your program align with the college mission? You can copy this from your last program review.
Mission Statement
The mission of San Jose City College is to serve our students and the community by offering high quality, relevant, and innovative instruction for basic skills, career pathways, university transfer, and life-long learning. We strive to accomplish this by awarding certificates and associate degrees to eligible students taught in a multicultural environment where student achievement, successful learning and social justice are highly valued, supported, and continually assessed.
How does your program contribute to the college vision?

Vision Statement

The Vision of San Jose City College is to be an educational institution of excellence through:
  • The guiding principlesof opportunity, equity, and open, equitable access for student success and achievement.
  • An exceptional learning environmentthat challenges and empowers students through teaching excellence, robust student support programs, innovation, and state-of-the-art technologies that prepare students with the knowledge, relevant transferable skills, creativity, ethics and values to succeed and thrive in a dynamic healthy global environment.
  • A culture of inquiry and evidencethat is characterized by the commitment of faculty, staff and students to be accountable for learning excellence through the assessment of measurable and meaningful learning outcomes that lead to improved learning, and to inform data-driven decisions that foster adaptability in programs and services.

What course revisions did you complete in the last academic year
Have there been any major changes to your curriculum since your last Program Review? (For example, new courses, course deactivations, online courses, non-credit courses). Please explain.
PART TWO: PROGRAM DATA

Program Review Data Worksheet

This worksheet was designed to assist program review writers based on feedback from the campus. This is to assist you in starting your data analysis. If you need assistance in completing this data, please contact the Interim Dean of Research, Planning, & Institutional Effectiveness ().
Your program review data packet includes multiple tabs. Each bold heading represents a different tab in your program review data set. In each section, set of data has been identified for you to review and present in your program review.
Academic Program
Student Success
Success Rate / Program / SJCC
Fall / 71.79%
Spring / 72.62%
Summer / 80.60%
Average Success Rate / 75.00%
Program Success Baseline/Standard / Program Success Goal
Institutional Set Standard: 64% / Institutional Effectiveness Success Goal 72%
Program Success Baseline Standard: It is recommended that programs identify a success standard. This standard should reflect the baseline success rate.
Recommendation: 90% of the average success rate in the last 8 terms could be your program standard.
Add the last 8 terms of success rate, divide by 8, and multiply by 0.9.
Program Success Goal: It is recommended that programs identify a success goal. This goal should reflect the success rate to which your program aspires.
Is your program success rate higher or lower than the campus?
If your success rate is higher than the campus, how are you helping students succeed in and outside the classroom? If your program success rate is lower, what are some strategies your program is implementing to improve?
Institutional Effectiveness
Program / SJCC (2016 FA)
Capacity / 69.25%
Is your capacity rate higher or lower than the campus? Please discuss.
Please explain how your program contributes to the effectiveness of the institution (e.g.: # of certificates and degrees awarded, transfer rates, success rates, other measures of productivity).
Seat Count Disaggregation (Enrollment)
Seat Count / Program Seat Count / Program / SJCC
(2016 FA)
Total / 21693
Pct Change from Previous Year / -8.10%
Seat Count Make Up (Pct of Total)
Gender / Seat Count / Pct of Total / SJCC
Female / 54.80%
Male / 44.71%
No Value Entered / 0.49%
Age (Pct of Total) / Seat Count / Pct of Total / SJCC
17 & Below / 3.01%
18-24 / 53.04%
25-39 / 32.36%
40 and Over / 11.59%
Unknown / - / - / 0%
IPEDS Race Ethnic Classification (Pct of Total) / Seat Count / Pct of Total / SJCC
American Indian / 0.23%
Asian / 23.12%
Black or African American / 6.02%
Hawaiian/Pacific Islander / 0.53%
Hispanic / 43.70%
Two or More Races / 4.22%
Unknown / 6.44%
White / 15.74%
Is your program Seat Count (percent change from previous year) greater than or less than the campus? Please discuss
What gaps have you identify in your program? How is your program enrollment similar or different from the campus? Which gender, age, and/or ethnic group are proportionally smaller than campus make up? Please discuss.
Headcount: Who are our students? (Fall 2016)
Day or Evening Student / Headcount / Pct of Total / SJCC
Day / 44.72%
Day & Evening / 30.78%
Evening / 19.55%
Unknown / 4.95%
Academic Load / Headcount / Pct of Total / SJCC
Full Time / 28.81%
Half Time / 39.09%
Less than Half Time / 30.81%
Overload / 1.25%
Withdrawn / 0.04%
Compare your program’s students to the rest of the campus, who are your students? Are they more likely to be evening students? Are they more likely to be full time students? How do these differences impact your program?
Success_Persistence Rate by Race
Success Rates: Are our students passing the class? / Program (Success Rates) / SJCC
American Indian / 53.49%
Asian / 81.68%
Black or African American / 64.14%
Hawaiian/Pacific Islander / 67.82%
Hispanic / 66.60%
Two or More Races / 68.22%
Unknown / 75.50%
White / 75.36%
Persistence Rates: Are our students, enrolling the following semester? / Program / SJCC
American Indian / 41.67%
Asian / 69.68%
Black or African American / 62.58%
Hawaiian/Pacific Islander / 57.89%
Hispanic / 66.62%
Two or More Races / 66.98%
Unknown / 71.28%
White / 64.38%
With respect to success rates, how are your program success rates similar to different from the rest of the campus? What equity gaps have you identified? Please discuss.
With respect to persistence rates, how are your program persistence rates similar to different from the rest of the campus? What equity gaps have you identified? Please discuss.
OPTIONAL DATA SECTIONS – please email Joyce Lui, Interim Dean of Research, Planning, & Institutional Effectiveness Success at for additional data.
If you are planning to request additional faculty, please include FTES, FTEF, WSCH, number of sections enrollment data, and any other pertinent data points.
How many DSPS students are in your program?
Discuss the impact on your program.
How many of your students are receiving Financial Aid?
How many of your students are receiving BOG waivers
Discuss the impact on your program.
How many first year students are in your program?
How many continuing students are in your program?
How many returning students are in your program?
Discuss the impact on your program.
Summer and Intersession Data: use this section if you want to report data from Summer and Intersession terms.
Other:
PART THREE: LEARNING OUTCOMES:
Please list the Program Student Learning Outcomes, revision date and date last assessed. For this Program Review cycle, the information on PSLOs can be found in TracDat.
PSLO / DATE REVISED / DATE ASSESSED
Discuss any revisions made to them since your last Program Review. Include a discussion of why the revisions were made and to which GESLO the revised PSLO is aligned.
General Education Student Learning Outcomes:
  1. Communication:Students will communicate effectively including reading, writing, speaking and listening.

2.Critical and Analytical Thinking: Students will analyze problems using evidence and sound reasoning to make decisions.

3.Global Awareness and Social Justice: Students will demonstrate an awareness of social, economic, ecological, historical, and cultural differences and their implications.

4.Personal Responsibility, Ethics and Civility: Students will demonstrate personal and civic responsibility and professional integrity.

5.Technology: Students will utilize technology effectively for informational, academic, personal, and professional needs.

6.Aesthetics and Creativity: Students will develop an appreciation of the arts and engage in the creative process.

Are all your course SLOs mapped to your Program SLOs? Yes No
Please describe how your courses or program has used PSLO assessments to improve classroom activities. Provide at least 1 specific example.
Describe how SLO assessment has impacted course and program design.
Have your SLO assessment results led to any interdisciplinary conversations? Yes No
If yes, is there a need to fund collaboration? Explain.
To Be Completed by Division Dean:
I certify that this program’s PSLO and CSLO information is complete and current.
Please list any PSLOs and/or CSLOs for this program that have not been assessed.
PART FOUR: PROGRAM PLANNING AND GOALS
Previous Goals:
Please review the goals from your previous Program Reviews, including your last Comprehensive Program Review, and update your progress toward those goals. If you did not list any goals, please put N/A.
Goal / Progress Update
New Goals (optional)
If you don’t have goals from your previous Program Reviews, or if you have new goals to add to your existing goals, please use the following section:
Goal #1 Description
Goal time frame
Alignment with College Mission
Funding and/or other resources needed to complete
Goal #2 Description
Goal time frame
Alignment with College Mission
Funding and/or other resources needed to complete
For additional goals, please copy and paste the above table in this area.
PART FIVE: PROGRAM RESOURCES: Note – use this area for a description of your current resources and anticipated needs. For budget requests, use the Budget Request form.
Staffing:
Type / Number / # of additional requested
Full time faculty
Adjunct faculty
Classified staff
Student workers
If you are requesting additional staffing, please explain why. Support your request with quantitative and/or qualitative data.
If requesting additional full time faculty, please be sure to include WSCH, FTES, FTEF and data in the Data section.
Library/Learning Resources: Briefly describe your program’s needs for resources that are paid for and accessible through the Library/Learning Resource Center.
Equipment and Technology: Briefly describe your program’s use of equipment and technology (including computer labs). Include any issues you currently have and/or anticipated future needs.
Supplies and Software: Briefly describe your program’s need for supplies and software.
Professional Development: Briefly describe any professional development activities in which program faculty/staff/administrators have participated, including whether the activity was funded through professional development funds. Describe any professional development activities planned for the next year.
Other funding sources: Did your program receive funding from any of the following sources:
Funding Source / Description of what was funded and amount
Basic Skills Initiative
SSSP
Grant (give name of grant)
Perkins (VTEA)
Strong Workforce
Funding through Dean’s office
Other (specify)
Budget Request: Please check the appropriate box below:
Our program submitted a budget request using the Budget Justification Form
Our program did not submit a budget request
OTHER: is there anything else about your program that you would like to include?

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