Technology Advisory/Governance Groups at Montgomery College: Strategies for Change

Revised Technology Governance Model

AAC – Application Advisory Committee

Chair: Director of IT Applications

Meeting frequency: Every other month

Purpose:

  • Advises and reports to the Executive Technology Steering Committee
  • Advises OIT management
  • Updates members on the portfolio of IT work for the purposes of information sharing, awareness, and coordination
  • Tracks and coordinates Collegewide projects
  • Monitors progress and reports on technology pilots of the Learning Technologies Committee
  • Relates to both administrative and academic applications

Membership: Onedesignated representative from each of the following areas:

OIT, Director of IT Applications, ChairDeans of Student Development

FinanceCenter for Teaching & Learning

Human ResourcesAcademic Assembly

Collegewide Deans’ GroupAuxiliary Services

Workforce Development and Continuing EducationPlanning & Institutional Effectiveness

Admissions & Enrollment ManagementOffice of Equity & Diversity

Financial AidDistance Learning

FacilitiesLibraries

Institutional AdvancementStaff Senate

Deputy CIO (Resource Member)Resource Members from OIT as needed

Note: Each representative should be familiar with the application work and technology expectations of the area represented.

Learning Technologies Committee

Co-Chaired by:Dean, and Deputy Chief Information Officer

Meeting Frequency: TBD, Target date to begin meeting is Spring 2009

Purpose:

  • Advises and reports to the Executive Technology Steering Committee
  • Reviews proposals from the College community to test new technology for piloting and adoption
  • Identifies emerging technologies for enhancing teaching and learning to the College community for potential piloting*
  • Recommends pilot projects to the Executive Technology Steering Committee for approval
  • Determines outcomes, tracks and assesses data to determine if outcomes were met in adoption post-pilot phase
  • Discusses and considers full usage of existing technical functions of available College instructional software and systems (example: Should we consider using more of the available functions in Blackboard?)

Membership:

Dean , Co-Chair (appointed by the Collegewide Deans Group) / Vice-President for Planning and Institutional Effectiveness
Deputy Chief Information Officer, Co-Chair / Library Representative
Director of CTL / Representative from Distance Learning
Three Faculty, one per campus (appointed by the Faculty Councils) / Director of IT Applications
Three Students, one from each campus (appointed by the Student Senate) / Director of IT Learning Technologies and Services
WDCE Representative / Representative from the Center for Professional and Organizational Development

* Note: All requests for discipline specific hardware and software will be addressed through the Collegewide Planning Processes.
Executive Technology Steering Committee

Chair: Co-Chair, Sr. VP for Administrative and Fiscal Services / Co-Chair, Executive Vice President for Academic and Student Services

Meeting Frequency: Twice each semester, once in the summer

Purpose:

Strategic leadership team for IT Governance

  • Approves and prioritizes OIT projects collegewide relating to technology application, projects, and services for academic and administrative units
  • Identifies enterprise wide IT related issues or concerns for resolution
  • Receives updates from AAC and Learning Technologies Committee
  • Provides oversight for hardware and software purchases in coordination with the Collegewide Planning processes
  • Provides routine & timely updates and status
  • Provides input to the ITSP
  • Maintains effective communication between the College community and this body
  • Provides information from this group on major strategic initiatives and direction to the President

Membership:

Sr. VP for Administrative and Fiscal Services, Co-Chair / Chief Information Officer
EVP of Academic and Student Services, Co-Chair / Chief of Budget and Management Studies
Vice Presidents/Provosts of each campus & WDCE / Associate VP of Facilities
Vice President for Planning and Institutional Effectiveness / Chief Human Resources Officer
Chief Business Officer
Vice President of Institutional Advancement / Deputy Chief Information Officer (Resource to the group)

Appendix

Previous Technology Governance Model

Montgomery College

Technology Advisory Governance GroupsOctober 1, 2008

Recommendations for Change

1