AAACEGoToWebinarSetup Form

WEBINAR COORDINATOR
This person (AAACE commission director, SIG chair, or board member only) is thepoint of contact for all matters concerning the planning and implementation of the webinar. He/she is responsible for providing all the needed information, files, and so forth to set up the webinar.
Name / Email / Phone

NOTE:If the coordinator listed above will also introduce speakers and facilitate the webinar, insert an asterisk (*) following his/her name. If a person other than the coordinator will perform those tasks, enter both the coordinator’s and facilitator’s names above, then insert an asterisk (*) following only the facilitator’s name.

WEBINAR INFORMATION
Name of organizationsponsoring/offering webinar. WhenAAACE, also include sponsoring SIG(s) and/or commission(s), if applicable. When a partnering organization, include that organization’s mission statement and AAACE SIG(s) or commission(s) serving as co-sponsors.
Organization logo file (attach to email)
The AAACE logo is default and included in all webinars. A second image is optional.
Webinar Title (128 character limit; shorter is preferred)
Webinar description (2,000 character limit; shorter is preferred)
This is used in the webinar invitation email, registration page, and for promotions.
Webinar Date / Start Time / End Time / Time zone (default)
Eastern Time (ET)
PRESENTER(S) DETAILS
Name / Title / Organization / Email

REQUIRED ATTACHMENTS: Please attach an editable promotional photo (head and shoulders)and briefone paragraph bio for each presenter. Each photo file should not exceed 2MB and use one of the following file formats: jpg, jpeg, gif, tiff.

PROMOTIONS/REGISTRATION: Once the setup form and all required attachments are received, registration will commence. When a AAACE-sponsored webinar, the AAACE managementcompany representative will disseminate the registration message and link via email to members, then post it on the association website without the link.

In instances when a partnering organization is the primary sponsor, thedesignated AAACEmanagement company representative will first send the Webinar Coordinator (listed above) a registration message and link to distributeand post, in collaboration with the partnering organization.The AAACE management company representative will thendisseminate the registration message and link via email to the appropriate AAACE members, then post information on the association website without the link. The message in its entirety must be disseminated.

RESERVED REGISTRATION(S)**
FirstName / LastName / Email
* * Persons with pre-reserved registrations count against the open attendance availability of 100 * *
Expand listof non-AAACE members if necessary. Input “NA”if there are no reserved registrations.
NOTE: The AAACE management company representative will automatically pre-register the coordinator, facilitator, and presenter(s) as listed above on the completed form. Do not re-enter those individuals here.

All registrants will be provided the AAACE management company representative’s contact information via email should any questions arise.

Default reminder emails are automaticallysent to registrants1 week, 1 day, and 1 hour prior to the event.

Fourdefaultevaluation questions (see table on right) appear when the webinar is closed. The facilitator will tell participants to wait for and respond to the questions before closing their own web browsers.

ADDITIONAL TOOL - POLL QUESTION(S)

Poll questions (one required):These are questions used during the webinar to briefly gather information, engage the audience, and/or gauge participant experience or knowledge of the topic. Poll results are calculated and shared with the audience in real-time. One poll question is required near the start of each AAACE webinar. A second poll question during each webinar is encouraged. Additional poll questions are optional.Two types of poll questions are available:multiple choice (one answer) and multiple choice (multiple answers).Tables are provided belowas a template for poll questions. Use copy and paste functions if additional tables are needed. Please keep questions and responses briefas noted.

Multiple Choice with one response
Question (128 character limit)
Response 1 (60 character limit)
Response 2 (60 character limit)
Response 3 (60 character limit)
Response 4 (60 character limit)
Response 5 (60 character limit)
Multiple Choice with one response
Question (128 character limit)
Response 1 (60 character limit)
Response 2 (60 character limit)
Response 3 (60 character limit)
Response 4 (60 character limit)
Response 5 (60 character limit)
Multiple Choice with multiple response
Question (128 character limit)
Response 1 (60 character limit)
Response 2 (60 character limit)
Response 3 (60 character limit)
Response 4 (60 character limit)
Response 5 (60 character limit)

Sample poll question

SUBMIT SETUP FORM: Once the webinar is approved by the AAACE president for scheduling purposes, the webinar coordinator must submit the completed setup formand all attachments (presenter photos, brief bios, etc.) within one email to: . Incomplete forms and/or attachments may result in delays or cancellations. Once received, a required dry-run of the webinar will be scheduled by the AAACE management company representative.