AWIM Implementation Time Line

Task / Action / Timing (Weeks) / Resources
1.0 / Decide to implement AWIM in a new school (with the likelihood of taking on the coordinator role for that school or identifying some one who will) / Year Round / General AWIM Info -
2.0 / Request information from SAE International (Volunteer Packet) or from Program Coordinator which contains explanation of AWIM Program and sample of Challenge 1 curriculum / Year Round / Volunteer Packet -
AWIM Introduction Packet
3.0 / Identify school(s) of interest for implementation
  • May identify schools based on:
  • Previous involvement with school
  • Close vicinity to volunteer organization location
  • Attended by children of potential volunteers
  • If no school is identified, may contact local district(s) for support in identifying target school.
/ At least 5 weeks before start of program / School List -
3.1 / May set up meeting with district if:
  • Want to implement AWIM on a large scale in more than 1 school
  • Have multiple (10 or more) volunteers interested in the program (enabling implementation at more than 1 school)
  • Gain support at district level if necessary before approaching individual schools

4.0 / Set up Initial AWIM Discussion Meeting with target school
  • Participation to include principal and potential teacher(s)
  • Review AWIM purpose, curriculum, implementation methodology, and broad timeline with school representatives
  • Gain support to implement program from school
  • Determine who will serve as the lead(s) for program if it won’t be yourself - See Roles & Responsibilities
  • One lead is required per school (Building Coordinator)
  • If implementing at more than one school, one lead is also required per district or cluster of schools (Cluster Coordinator)
/ At least 5 weeks before start of program / AWIM Introduction Packet
5.0 / Schedule and facilitate the Statement of Partnership Meeting (this may be combined with the previous meeting if timing and logistics allow for it)
  • Complete the Statement of Partnership Checklist
  • Complete the Statement of Partnership Form. (This initiates the shipment of the kit to the teacher.)
  • Review Photo Release Letter and hand off to teacher to collect back from students prior to Meet and Greet
  • Review Parent Recruiting Letter and hand off to teacher to collect back from students prior to Meet and Greet if appropriate
/ At least 5 weeks before start of program / Statement of Partnership Checklist
  • Statement of Partnership
  • Photo Release Letter
  • Parent Recruiting Letter
  • Roles & Responsibilities

6.0 / Recruit Volunteers
Two volunteers minimum recommended per classroom of 30 students
  • Volunteers may be recruited from organization membership, company employees, school parents, local SAE sections, local university SAE chapters, church, etc. It is understood that the school will satisfy any volunteerism policies the district/school may have.
  • Volunteers do not need to be engineers, but should understand the curriculum being discussed in the classroom
/ Prior to Scheduled Training
7.0 / Attend Teacher/Volunteer Training Workshop
  • Communicate training session opportunities to all individuals involved in your program – teachers & volunteers
  • Teachers and volunteers from your program should be invited to the same training session. This helps establish team relationships early in the program.
  • If no training is available in your area, utilize the implementation manual for understanding the implementation "How To's".
  • Attending a training session is helpful, but not required. On-line training is currently being developed by SAE International.
/ Prior to Meet and Greet Meeting /
8.0 / Set-up and facilitate the Meet and Greet Meeting
  • Meet & Greet attendees include: principal (if necessary), teacher(s), volunteers, coordinator(s)
  • Complete the Meet and Greet Checklist
  • Discuss and develop implementation plan including Program Introduction and Final Day Activities
  • Determine implementation schedule
/ At least 2 weeks before start of program /
Meet & Greet Checklist
  • Class Schedule and Contact Information Form
  • Roles & Responsibilities
  • Critical Topics List
  • Program Materials List

9.0 / Implement the program.
  • This can be done in a variety of methods. GM’s recommended method is 6 - 1 hr volunteer visits, with 5 - 6 other sessions conducted by the teacher with the students per the SAE curriculum. The Implementation Guide and Reference Manual for Challenge 1 can be found on the GM AWIM website.
  • Submit student/classroom/volunteer numbers to company coordinator or lead
/ 0 to 6 / Reference Manual
Implementation Guide
Best Practices
10.0 / Schedule and facilitate the Wrap-up Meeting
  • Complete the Wrap-up Checklist
  • Collect Student Feedback Surveys and turn into Cluster or Program Coordinator
  • Ensure that teachers submit Teacher Feedback Surveys to SAE per the form directions
  • Receive feedback from volunteers and ensure they fill out the online survey.
  • Review award applications with teachers and volunteers for submittal if desired
  • Document any Best Practices that were developed during the program and submit to Program Coordinator
/ 6 to 8 / Wrap-Up Meeting Checklist
  • Award Applications
  • Teacher Survey
  • Student Survey
  • Volunteer Survey
  • Best Practice Template

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