Date as postmark
Dear Sir/Madam
Thank you for your interest in the post of Corporate Coordinator at Abbotts Hall Farm, Essex Wildlife Trust. The successful applicant will work 37.5 hours per week, 9am – 5pm, Monday – Friday. This role will require some early mornings, weekend and evening work.
Please find enclosed with this letter a copy of the following information about the post and Essex Wildlife Trust:
· A Job Description for the post of Corporate Coordinator
· Terms and Conditions of Employment
Essex Wildlife Trust is the county’s leading conservation charity. It has more than 37,000 members, manages and protects over 8,400 acres of land on 87 nature reserves, 2 nature parks and runs 11 visitor centres. The aim of Essex Wildlife Trust is to Protect Wildlife for the Future and for the People of Essex. It is supported financially by members, local businesses and grant making organisations. It is one of the largest of the 47 county wildlife trusts that work together throughout the British Isles as The Wildlife Trusts.
We are looking for a professional, self-motivated fundraiser who will increase support from the business sector. You will ensure that income targets are met, budgets managed, and strong partnerships achieved and maintained with corporate supporters throughout Essex. If you are an individual who can recognise and develop opportunities and support, whilst maintaining integrity and strong customer service we look forward to hearing from you.
To apply for the post please return the application form together with your full CV and a covering letter explaining why you think you are suited to the job to Charlene Laurence, HR Advisor, Abbotts Hall Farm, Great Wigborough, Colchester, Essex, CO5 7RZ or e-mail by 5pm on 24 January 2018.
Interviews will be held on 2 February 2018 at Abbotts Hall Farm, Great Wigborough, Colchester, CO5 7RZ. Due to the high number of applicants we are not able to respond to your application unless you are selected for interview. If you have not heard from us by the interview date you have not been successful in getting an interview.
For further information please contact 01621 862960 or visit www.essexwt.org.uk
Thank you for your interest in the work of the Trust and I look forward to receiving your application.
Yours faithfully
Michele Kench
Fundraising and Marketing Manager
Essex Wildlife Trust Job Description & Person Specification
JOB DESCRIPTION
Job Title: Corporate CoordinatorLocation: Trust Main Offices, Abbotts Hall Farm
Reports to: Fundraising and Marketing Manager
Responsible for: Directly responsible for:
Corporate Communication Officer & Corporate Officer P/T
Corporate Volunteer
Financial Responsibilities: Income Expenditure
Overall responsibility £150,000 + £20,000
Direct responsibility as above
Job Purpose:
To be responsible for Essex Wildlife Trust’s corporate membership scheme. To ensure that income targets are achieved, strong partnership working is maintained, and good relationships are managed and secured with businesses throughout Essex. To recognise and develop opportunities to secure additional income and support for projects whilst maintaining integrity and strong customer service.
Responsibility Areas
Service Delivery (50% of time)
Key Activities:
· To lead the corporate scheme and to works closely with the Corporate Communications Officer to generate unrestricted core income and achieve annual target, whilst managing the budget.
· To develop the corporate scheme, maximising all networking opportunities and events, building relationships with potential corporate members and supporters, identifying opportunities, recruiting additional members, securing donations and in-kind support.
· Deliver presentations and pitch to potential corporate members/supporters.
· To account manage existing .c480 corporate members, ensuring they receive ‘best value’ from the partnership, improving renewal rates and working closely with external multiple stakeholders.
· To oversee, input and improve the administration of the corporate database and corporate membership scheme.
· To lead and deliver annual programme of corporate events for the benefit of corporate members, in recognition of their support.
· To initiate, lead and deliver high profile and valuable profitable annual fundraising events aimed at corporate supporters.
· To build good relationships and seek opportunities for corporates to support Essex Wildlife Trust projects.
People (10% of time)
Key Activities:
· To manage the Corporate Volunteer and Corporate Communications Officer.
· To be a proactive member of and contributing to the overall fundraising and marketing team.
Problem Solving/Innovation (12% of time)
Key Activities:
· To be the first contact for any problems or issues involving corporate members.
· Research other Trusts and organisations, seeking out views from peers, identifying regional opportunities for collaborative working. Developing best practice.
· Identify opportunities for closer involvement (such as Charity of the Year with key members), ensuring a proactive and innovative approach to fundraising across a wide range of donors.
· Identify and act upon additional funding streams such as working closely with various Mayors as chosen beneficiary within their Year of Office. (?)
Planning/organising (8% of time)
Key Activities:
· To plan and maximise resources to achieve identified priorities, including own role and time management/timescales.
· Identify, plan and secure venues and external partners to deliver appropriate events, including risk management.
· Produce analytical documentation/reports to monitor progress and success of scheme and percentage growth.
· Produce a corporate strategy which contributes to the organisation’s strategic needs including recruitment and retention, income forecast, budgeting and implementation to ensure key priorities and indicators are achieved.
Communication (15% of time)
Key Activities:
· To market the Trust within the Business sector to increase the profile of the corporate scheme and Essex Wildlife Trust. Deliver written and oral presentations to potential new members and external stakeholders.
· To produce, proof read and develop relevant promotional and marketing materials, including annual corporate directory, three editions of Businesswise magazine, corporate leaflets and literature. To evaluate literature and make recommendations.
· Provide information for the website, articles for Essex Wildlife Trust magazine and promotional materials.
· Through communication encourage corporate members to develop their environmental policies and identify opportunities to match their Corporate Responsibilities. Check the environmental policies of businesses where necessary and educate them about wildlife and the Trust.
· To communicate and work closely with other Wildlife Trusts to share ‘best practice’ and identify opportunities.
To undertake any other duties which are commensurate with the role.
PERSON SPECIFICATION
Essential· Educated to ‘A’ level or equivalent
· Experience of sales management and influencing skills
· Experience of fundraising
· Strong customer service
· Experience of budget management
· Strong administration skills – storing data in a safe accessible format.
· Ability to work in partnership with other projects and/or individuals
· Build, maintain and improve relationships with key external partners to achieve best practical outcomes.
· Experience/aptitude to organise and deliver high profile events.
· Some marketing experience.
· Experience of delivering presentations and pitching to potential new members and external stakeholders.
· Proven IT skills in Microsoft Office particularly Word, Excel and Outlook.
· To represent Essex Wildlife Trust as a professional organisation
· Some knowledge of environmental and conservation issues
· Ability to inspire and engage corporate supporters
· Able to work early mornings, evenings and weekend on a regular basis
· Full, clean driving licence with use of own vehicle (pool vehicles may also be available)
· To regularly travel across Essex
· Represent EWT in a professional way
· Flexibility to the needs of the fundraising and marketing team
Desirable
· Educated to degree level or equivalent
· Keen interest in wildlife and the environment
· 2 years experience of corporate partnerships and fundraising
· Some management experience
Essential Skills and Behaviours
Team working
· Builds active strategic partnerships with stakeholders, other intermediaries and functions, breaking down silos and territorial behaviour.
· Brings people with complementary skills, interests and viewpoints together, ensuring the work benefits from diverse input.
Problem solving and analysis
· Is aware of issues and trends in the market which affect the organisation and has experience of adjusting strategies accordingly.
· Gathers information from multiple sources, analyses and critiques it before making a decision.
Professionalism
· Able to produce accurate and high quality results, with excellent attention to detail.
· Uses both formal and informal processes to gain feedback on own and team performance and development and implements improvements.
Determination
· Identifies ways to deliver despite challenging internal and/or external circumstances.
· Show persistence and resourcefulness in the face to obstacles.
Persuasive communication
· Produces written communication which is fluent, clear, concise and tailored to intended recipient(s). Speaks clearly and fluently in a compelling manner to both individuals and groups.
· Impresses, influences and convinces others in a way that results in acceptance and agreement
Customer Focus
· Treats both internal and external service users with honesty, integrity and discretion.
· Aware of competitive products and services
People Management
· Experience of motivating and empowering others in order to reach goals including setting and monitoring objectives and performance; conducting appraisals and seeking development opportunities for others.
Planning
· Establishes procedures for monitoring progress against plans and objectives.
· Manages the activities of self and others through effectively prioritising, organising, planning and scheduling of activities and resources.
TERMS OF EMPLOYMENT
Name of Employer: Essex Wildlife Trust
Title of Post: Corporate Coordinator
A detailed job description is available, but this does not form part of the terms of employment.
Responsible to: Fundraising and Marketing Manager
Place of Work: Abbotts Hall Farm, Great Wigborough, Colchester, CO5 7RZ
Hours of Work: 37.5 hours per week, normally 7.5 per day. Normal office hours are 9.00 am to 5.00 pm, however, work will be required outside these hours, including work at evenings, regular weekend work as part of a rota (usually working every other weekend) and Bank Holidays for which time may be taken off in lieu. Guidance and procedures on claiming time off in lieu are included in the Staff Handbook, located on SharePoint.
Itinerary: You must complete a staff itinerary in advance for each week for your Line Manager to read, this must show the days you are working, the hours you intend to work and indicate key jobs you are undertaking. This is held on Microsoft Outlook Calendar. Instructions are in the Staff Handbook.
Salary: up to £26,000 per annum basic plus generous PRP. Salary is paid monthly in arrears. If for some reason it is clear that the Trust has over paid or under paid on one month it will adjust this by deduction or addition on the next month. Rates of pay are reviewed in November each year. Details of salary during Probationary period will be set out in your letter of appointment.
Travelling: When using your own vehicle on Trust business (excluding ordinary commuting) a mileage allowance may be payable (full details and current rates are available in the Staff Handbook). When you make a travel claim you will be asked to confirm that your private vehicle is appropriately insured, taxed and has an MOT (where applicable).
Travel at the beginning or end of the working day to/from your normal place of work is within your own time. It is not classed as working time and you are therefore not entitled to record time off in lieu for these journeys. If an employee travels from their place of work to another work related location or temporary place of work, this is normally in work time. If an employee’s role requires them to travel from home to a temporary place of work at the start of the day it would be reasonable for an employee to spend the first 30 minutes of the journey in their own time. The same would apply at the end of the day if an employee travels from a temporary place of work to home in that it would be reasonable for 30 minutes of that journey to be in their own time. Full guidance can be found in the Staff Handbook on SharePoint. Specific exceptions to this can be agreed by your Line Manager for going on a particular visit or training outside of Essex, where the length of the journey is more than a normal journey time you would do within Essex.
Annual Leave: Our holiday year runs from 1st January to 31st December. For a complete holiday year full-time staff are entitled to 23 working days in addition to days in lieu of statutory bank holidays rising to 25 days after 5 years’ service.
Holidays must be taken in consultation with other staff and with the agreement of your Line Manager. If you commence work part way through the holiday year, you need to base your entitlement on the remaining complete months in that holiday year.
You will not normally be able to take more than 3 consecutive weeks as holiday and at least three working days must be taken between November 1st and March 1st. Annual leave must normally be taken in the calendar year it is due, but some days can be carried over with agreement of the Line Manager providing they are taken by 31st March of the following year.
If you leave your employment your holiday entitlement will need to be recalculated for the completed months that you have worked in that holiday year. Discuss any over taken holidays with your Line Manager.
Probationary Period: 6 months during which time the employer or the employee may terminate the employment upon one week's notice.
Length of Contract: Permanent
Other Expenses: Other legitimate claims for expenses on Trust business can be made on the appropriate claim form providing these have been agreed in advance by the appropriate Budget Head.
Pension: The Trust or its subsidiaries will offer a pension contribution of 4% to a pension scheme approved by Essex Wildlife Trust and which meets the criteria for auto-enrolment, providing that the member of staff also contributes 3% into that same pension scheme.
Notice: After the probationary period, one month's notice of termination of employment is required by either side. The Employer is required to give one additional week of notice for each completed year of continuous employment exceeding 4 completed years to a maximum of 12 weeks’ notice. The Trust may direct a staff member to take any outstanding holiday during the period of notice.
Disciplinary, Grievance and Appeals Procedures: Clear procedures for dealing with any Disciplinary matter or Grievance or Appeal are set out in a separate document as part of the Staff Handbook that may need to be updated from time to time and does not, therefore, form part of these terms of employment.