A-5 Formpromotional Gifts for Slovenian EU Presidencyinstructions to the Bidder

A-5 FormPromotional gifts for Slovenian EU presidencyInstructions to the bidder

INSTRUCTIONS TO THE BIDDER

1. Contracting authority
(Name and address) /

The Republic of Slovenia

Government Communication Office

Gregorčičeva 25

1000 Ljubljana

2. Public procurement for /

Promotional gifts to be used during Slovenia's presidency of the EU

3. Type of procedure
OPEN
3.1 Legal basis under the Public Procurement Act ZJN-2 /

Article 25

3.2 Provisions of the GTC relevant to this procedure / In the case of any contradictions between the GTC (A-! Form) and the Instructions to the Bidder (A-5 Form), the Instructions to the Bidder shall apply.
Sealing, binding and numbering of the bid is merely recommended

4. Subject of the public procurement contract

4.1 Type

Goods

Services

Construction



4.2 Contract title

Supply of Promotional Gifts to be Used During Slovenia's Presidency of the EU

4.3 Estimated value

4.4 Subdivision of the contract and bid bond

The contract is divided into four areas:

Area 1: backpacks

Area 2: towels

Area 3: caps and scarves
Area 4: USB keys with integrated software /

Type of bid bond

Value and currency

Validity

(from/until)

Bank guarantee or equivalent suretyship insurance

EUR 10,000.00 per area. If the bidder submits a bid for all four areas, the bid must contain guarantees of EUR 40,000 in total.

120 days from the deadline for submitting bids

5. Contract and supporting documents
1.A-1 Form: GTC – General Terms and Conditions of Public Procurement;
2.A-2 Form: Envelope;
3.A-4 Form: Application;
4.A-5 Form: Instructions to the Bidder;
5.A-6 Form: Information;
6.A-7 Form: Price Specification;
7.A-8 Form: Signature;
8.A-9: General Provisions;
9.A-10: Specifications; with graphic materials (enclosed PDF file "Template – darila skupno.pdf");
10.A-12 Form: Bid Bond;
11.A-13 Form: Performance Bond;
12.Possible other clarifications published in accordance with these instructions.

5.1 Obtaining tender documentation (TD)

5.1.1 TD is available free of charge at

5.1.2 TD is also available:

(Public Procurement tab) /

On written request to

Free of charge

5.2 More information available at:

(Navigate: Public Procurement -> Clarifications & Explanations). All Q&A relating to this tender are published at this web site.

The deadline for submitting questions is 12.00 (noon) on 30 April 2007

6. Documents to be completed and submitted by the bidder

A-2 Form: Envelope; completed and attached to the outermost envelope;
A-4 Form: Application; completed and signed;
A-6 Form: Information; completed;
A-7 Form: Price specification; completed;
A-8 Form: Signature; completed and signed;
A-9 Form: General Provisions;
A-10 Form: Specifications (the PDF file need not be enclosed);
Original bank guarantee or suretyship insurance (bid bond) which does not substantially differ from the A-12 Form;
Documents stipulated under Item 9.2 of these Instructions (forms enumerated here excluded);
If the bidder submits a bid for area 4: the bidder must enclose 3 USB keys with a photo album application (as stipulated in the Specifications – A-10 Form);
In the case of a joint bid, the bidder must enclose a partnership contract.

6.1 Bid validity period

/ 120 days from the submission deadline

6.2 Language of the bid

/ Slovene or English

6.3 Form

/ In writing

6.4 Variants of the bid

/ Not accepted / Accepted / Special conditions


6.5 Bid options

/ Not accepted / Accepted / Special conditions


7. Submitting bids

7.1 Deadline

07 May2007 by 10.00 am

7.2 Address

All bids must be delivered to the registry of the contracting authority to the address: The Republic of Slovenia, Government Communication Office, Gregorčičeva 25, 1000 Ljubljana. Bids not delivered to this address by the deadline will be rejected i.e. will be deemed incorrectly submitted. Regardless of the type of delivery (by hand or by post), all bids must arrive at the above address by the above deadline, or be disqualified.

8. Public opening of bids

YES

Time

Location



07 May2007 at 13.00

The Republic of Slovenia, Government Communication Office, Gregorčičeva 25, 1000 Ljubljana

9a. Verification of eligibility for area 1 (backpacks)

9a.1 Conditions

9a.2 Documents proving eligibility

1. The bidder and all his/her legal representatives (in the case of a legal entity) has not been convicted by a final judgement for any of the offences as laid down in Article 42, Paragraph 1, of the Public Procurement Act ZJN-2

/ 1. No special documents required. The contracting authority will deem that by signing the bid, the bidder guarantees that the bidder (including his/her legal representatives) has not been convicted by a final judgement for any of the offences as laid down in Article 42, Paragraph 1, of the Public Procurement Act ZJN-2, and that the bidder has obtained from the aforementioned natural persons their consent to the contracting authority's obtaining their personal information with regard to the fulfilment of this condition.

2. The bidder has settled all arrears to his/her subcontractors from previous award procedures.

/ 2. No special documents required. The contracting authority will deem that by signing the bid, the bidder guarantees that the bidder has settled all arrears to his/her subcontractors from previous award procedures.
3. The bidder must show that in the 6 months prior to the day of the submission of the bid his/her bank accounts were not frozen. This applies to all bidders, regardless of the fact that they may be submitting a joint bid. / 3. The bidder demonstrates this by enclosing relevant documents which confirm this from all business banks where he/she has accounts.
4. The bidder must enclose an independent auditor's statement which clearly shows that all his/her liabilities towards his/her subcontractors and suppliers are settled. The statement must not be older than 15 days before the submission deadline. This applies to all bidders, regardless of the fact that they may be submitting a joint bid. / 4. The bidder encloses the documents stipulated herein.
5. The bidder must show that in the last three years before submitting this bid, he/she has supplied the goods which are the subject of area 1 of this tender:
backpacks, bags or similar items (paper and PVC bags excluded) with the total value of the all references stated amounting to EUR 200,000 excluding VAT. / 5. The bidder provides the relevant information in the A-4 Form (Application), which need not be again enclosed herewith.

9b. Verification of eligibility for area 2 (towels)

9b.1 Conditions

9b.2 Documents proving eligibility

2. The bidder has settled all arrears to his/her subcontractors from previous award procedures.

/ 2. No special documents required. The contracting authority will deem that by signing the bid, the bidder guarantees that the bidder has settled all arrears to his/her subcontractors from previous award procedures.
3. The bidder must show that in the 6 months prior to the day of the submission of the bid his/her bank accounts were not frozen. This applies to all bidders, regardless of the fact that they may be submitting a joint bid. / 3. The bidder demonstrates this by enclosing relevant documents which confirm this from all business banks where he/she has accounts.
4. The bidder must enclose an independent auditor's statement which clearly shows that all his/her liabilities towards his/her subcontractors and suppliers are settled. The statement must not be older than 15 days before the submission deadline. This applies to all bidders, regardless of the fact that they may be submitting a joint bid. / 4. The bidder encloses the documents stipulated herein.
5. The bidder must show that in the last three years before submitting this bid, he/she has supplied the goods which are the subject of area 2 of this tender:
textiles (towels, T-shirts, caps, scarves, etc.) with the total value of the all references stated amounting to EUR 150,000 excluding VAT. / 5. The bidder provides the relevant information in the A-4 Form (Application), which need not be again enclosed herewith.

9c. Verification of eligibility for area 3 (caps and scarves)

9c.1 Conditions

9c.2 Documents proving eligibility

2. The bidder has settled all arrears to his/her subcontractors from previous award procedures.

/ 2. No special documents required. The contracting authority will deem that by signing the bid, the bidder guarantees that the bidder has settled all arrears to his/her subcontractors from previous award procedures.
3. The bidder must show that in the 6 months prior to the day of the submission of the bid his/her bank accounts were not frozen. This applies to all bidders, regardless of the fact that they may be submitting a joint bid. / 3. The bidder demonstrates this by enclosing relevant documents which confirm this from all business banks where he/she has accounts.
4. The bidder must enclose an independent auditor's statement which clearly shows that all his/her liabilities towards his/her subcontractors and suppliers are settled. The statement must not be older than 15 days before the submission deadline. This applies to all bidders, regardless of the fact that they may be submitting a joint bid. / 4. The bidder encloses the documents stipulated herein.
5. The bidder must show that in the last three years before submitting this bid, he/she has supplied the goods which are the subject of area 3 of this tender:
textiles (towels, T-shirts, caps, scarves, etc.) with the total value of the all references stated amounting to EUR 150,000 excluding VAT. / 5. The bidder provides the relevant information in the A-4 Form (Application), which need not be again enclosed herewith.

9d. Verification of eligibility for area 4(USB keys with integrated software)

9c.1 Conditions

9c.2 Documents proving eligibility

2. The bidder has settled all arrears to his/her subcontractors from previous award procedures.

/ 2. No special documents required. The contracting authority will deem that by signing the bid, the bidder guarantees that the bidder has settled all arrears to his/her subcontractors from previous award procedures.
3. The bidder must show that in the 6 months prior to the day of the submission of the bid his/her bank accounts were not frozen. This applies to all bidders, regardless of the fact that they may be submitting a joint bid. / 3. The bidder demonstrates this by enclosing relevant documents which confirm this from all business banks where he/she has accounts.
4. The bidder must enclose an independent auditor's statement which clearly shows that all his/her liabilities towards his/her subcontractors and suppliers are settled. The statement must not be older than 15 days before the submission deadline. This applies to all bidders, regardless of the fact that they may be submitting a joint bid. / 4. The bidder encloses the documents stipulated herein.
5. The bidder must show that in the last three years before submitting this bid, he/she has supplied the goods which are the subject of area 4 of this tender:
- at least 1000 USB keys with a printed image with an integrated application with essentially similar characteristics for any number of clients (one or more references).
OR
- the bidder shows in his/her bid that the application which is the subject of his/her bid and meets the criteria laid down in the tender documentation (a multimedia application, loading of music and photographs) has already been sold in a relevant market, and that the bidder has already delivered 1000 keys with a printed image. / 5. The bidder provides the relevant information in the A-4 Form (Application), which need not be again enclosed herewith.

9.2 Deadline and location for submitting the requested documents (from the receipt of a request from the contracting authority)

/ Original or photocopied documents must be enclosed with the bid in accordance with Item 6 of these instructions. Date of issue of the documents: the documents must reflect the current state of the bidder.

10. Assessment

10.1 Selection criteria

/ The lowest offered price for an individual area (item: price total in EUR including VAT)

10.2 Additional criteria in the case of equal bids

Representative / authorised person of the contracting authority / Signature
Gregor Krajc, Director

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