Information Guide to the
41st U/13 Craven Week
PLEASE NOTE THAT YOU SHOULD REGULARLY CHECK THE WEBSITE FOR NEW UPDATED INFORMATION
2012
UNDER 13
CRAVEN WEEK
BLOEMFONTEIN
INFORMATION GUIDE
TO THE 41st
CRAVEN WEEK
1 / Local Organizing Committee / 32 / Accommodation for parents and visitors / 8
3 / Accreditation / 8
4 / Registration and Team entries / 11
5 / Reception and Program / 17
6 / Fixtures / 17
7 / Photographs / 20
8 / Hospitality suites for unions and tertiary institutions / 22
9 / Referees / 22
10 / Medical / 23
11 / Hostel allocation and rules / 25
12 / Laundry Service / 30
13 / Transport / 33
14 / SA RUGBY Letter / 34
Appendix 34
1. Local Organizing Committee
Chairperson/Tournament director
Communication with SARU / Jose O’Brien / Tel: (051)4324406
Fax: (051)4324406
Cell: 083 453 9357
Email:
Portfolio Manager / Andre Viviers / Cell:0822004461
Email:
Tournament Administration Manager / Barrie de Beer / Tel: (051)4461128
Fax: (086)6581139
Cell: 082 573 1521
Email:
Tournament
Events Manager / Jan Ackerman / Tel: 051522 6901
Faks: 051522 2351
Cell: 082 466 3399
Email :
Tournament Financial Manager / Corrie Strydom / Tel: (051) 404 9046
Fax: (051) 448 3081
Cell: 082 200 4460
Email:
Tournament Technical Manager / Tommie van Straaten / Tel: 051444 3150
Fax: 051444 3010
Cell: 082202 4308
Email:
General Secretary / Phialetta de Beer / Cell: 082 967 5244
Accommodation of teams: / Ignus Lemmer / Tel: 051444 3150
Fax: 051- 4443010
Cell: 0761670402
Email:
Marketing/ Sponserships/ Liason / Fanie v Rooyen / Tel: 051433 1913
Fax: 051433 3067
Cell: 083494 3101
Email:
Vendors / Jan Truter / Tel: 051421 2939
Fax: 051 421 3968
Cell: 082 563 7982
Asst Finances / Hennie van der Mescht / Tel: 051433 1913
Fax: 051433 3067
Gates / Rudolf Brits / Cell: 071608 8707
Security, Admittance / Roebie Strauss/Hennie Nel / Tel: 051444 3150
Fax: 051444 3010
Ceremonies / Laurie Bester / Tel: 051526 9908
VIP Hospitality /Functions/Entrance / Thys Nel / Cell: 083 269 1196
Email:
Delegates / Albert Monaisa / Fax: 051407 1791
Cell: 071676 2080
Catering Functions / Johan de Beer / Tel: 051447 5581
Fax: 051448 3828
Cell: 082560 5028
Email:
Facilities, fields, changing rooms / Mauritz Henderson / Tel: 051444 3150
Fax: 051- 444 3010
Cell: 082 822 2437
Laundry / Nortan Saptoe / Tel: 051432 3491
Fax: 051432 3605
Cell: 074197 2340
Email:
Referees/Volunteers / Sakkie Meyer/ Martin Lekhanya / Tel: 051444 3150
Fax: 051- 444 3010
Cell: 082731 1780
Email:
Advertisement and Media, Official Program / Barrie de Beer / Fax: 086658 1139
Cell: 082573 1521
Email:
Official Program / Stefan Vermeulen / Cell:
Transport/Parking / Hennie Venter / Tel: 051444 3150
Fax: 051444 3010
Cell: 082696 9679
Gholfday / Michael Coomans / Tel: 051522 1371
Fax: 051522 4875
Cell: 082337 9446
Email:
Photographs / Van Zyl Naude / Cell: 083 309 8794
Functions and entertainment/ Players/ Chaperones(SCAS) / Hennie Deacon / Tel: 051522 6901
Faks: 051522 2351
Cell: 082413 9388
Email:
Medical / Godfrey Kemp / Tel: 051432 4406
Fax: 051432 4406
Cell: 073183 6140
Email:
Chaperones / Werner Meyer / Cell: 083 445 2316
Happy Hour / Gerhard Fourie / Cell: 072 173 4741
FS Rugby Union Delegate / Selvyn Colby / Tel: 051 4071700
Fax: 051 4071791
Cell: 082772 2332
Email:
PRO Coca Cola(Coke)) / Sheenah Kruger / Cell: 082826 4549
SARU registration / Andrew Louwrens
Eddie Grieb / Cell: 082457 2332
Email:
Cell 082693 5917
Email: eddie @sarugby.co.za
SARU Medical / Clint Readhead / Tel 021 – 659 6931
Email:
2. ACCOMMODATION FOR PARENTS AND VISITORS
MANGAUNG TOURIST INFORMATION OFFICE Tel: 051-4058489.
3. ACCREDITATION
· Accreditation passes are the only form of identification for participants and those otherwise involved.
· Accreditation passes are issued to individuals in their names.
· Accreditation passes must be worn at all times during all matches and official occasions. Accreditation passes are not transferable.
· The organising committee of the Craven Week 2012 reserves the right to refuse any application for accreditation and withdraw any accreditation already issued.
· Accreditation passes remain the property of the LOC of the Week 2012 until after the tournament. Lost passes will not be replaced.
· Temporary accreditation, which will be valid for one day only, will be issued in exceptional cases.
· The application for accreditation of all players and officials must reach theCraven Week 2012 Secretariat before or on 24 May 2012.
The following individuals will be accredited at the cost of SARU.
· Executive members and officials of SARU as supplied by the union. (Accommodation in ????? SARU account)
· Sponsors and members of the media as arranged by the organizing committee.
· Executive members of SARSA (South African Schools Rugby Association).
· Tournament referees. (Accommodation in )
· Officials and executive members of Free State Rugby Union.
· The permanent representatives of the sixteen provincial primary schools rugby unions, Namibia and Zimbabwe. Permanent Representatives organise own accomodation and accommodation cost will be for their Union’s account.
· Two coaches per team and one team manager per team. (Three officials will be accommodated and have lunch with their teams at their hostels). Any additional team members are to be paid for by the relevant Union and will be accommodated elsewhere.
· Official announcer.
If a team is accompanied by an additional official an amount of
R2 900 including accommodation or
R1 900 without accommodation will be payable to the organising committee.
All individuals not mentioned on this page who want to be accredited, will have to apply for
ONE of the following:
Please choose one option
OPTION 1 Cost: R2 900 (Blue)
This includes:
· Entrance to the stadium
· Four luncheons at the stadium
· Three evening functions (Monday, Tuesday & Thursday)
· An official programme
· Accommodation in same hostel as team
OPTION 2 Cost: R1900 (Green)
This includes:
· Entrance to the stadium
· Four luncheons at the stadium
· Three evening functions (Monday, Tuesday & Thursday)
· An official programme
· No accommodation is included
OPTION 3 - Cost: R1100 (Red)
This includes:
· Entrance to the stadium
· Meals at the hostels
· An official programme
· No Accommodation
PAYMENT
ACCREDITATION MONEY MUST BE PAID BEFORE OR ON 24 MAY 2012Name of Bank : Standard
Account number : 041217292
Name of account :Vrystaat Laerskole Rugby
Branch code : Brandwag-Tak
Proof of transaction must be faxed to (051)448 3081:or E-mailed to:
It must be for attention: Mr. Corrie Strydom
Payment must be transferred via internet payment. NO PAYMENTS WILL BE ACCEPTED ON THE DAY OF REGISTRATION. NO LATE ACCREDITATION WILL BE ACCEPTED.
ALL ENQUIRIES IN CONNECTION WITH ACCREDITATION MUST BE ADDRESSED TO: Corrie Strydom
4. REGISTRATION AND TEAM ENTRIES
(This takes place before the Week, at SA Rugby)
Registration for all SARU Youth Week’s must be done prior to the Week, and this takes place at SA Rugby, as follows:
I am addressing this to the Unions. Please forward to the relevant people dealing with the Youth Weeks. AS SOON AS POSSIBLE. Especially Unions with Country District teams.
It is Youth Week time again. The following are the procedures to be followed regarding the Registration of Players.
Firstly:
Registration for the U13 Craven Week must be done prior to the Week, and this takes place at SA Rugby, as follows:
How to Register:
All Team Managers visit www.sarugby.co.za and proceed to http://sarugby.co.za/content.aspx?contentid=20993 where you will find all the forms, “How to Register” and “Registration Forms”, “Craven Week Player Profile Forms”, “Team Declarations”, “Information” and “Team for Program”. You can download these forms.
Download the Registration form and make enough copies for your entire team.
Make sure the form is filled in correctly and completely. Managers to check they are complete and have not left out information. Attach a recent photo of the player and a certified COPY (DO NOT SEND ORIGINAL) of his ID in the relevant places on the form. For teams from outside South Africa, like Namibia and Zimbabwe, please attach a Photograph and aPhotostat copy of their Passport, instead of ID, showing their names and Date of Birth.
Make COPIES of all documents for yourself (in case the forms are lost). Place ALL the forms in an envelope and COURIER (DO NOT POST, OR USE POSTNET, they get lost) to the following:
Andrew Louwrens/ Karen Nell
SA Rugby
5th Floor Sports Science Centre
Boundary Road
Newlands
7700
Telephone 021-659 6700 / 082-457 2332.
All of the above should also be couriered to:
Barrie de Beer
Laerskool Fichardtpark
Welthagen street
Fichardtpark
Bloemfontein
9317
Cell. 082 573 1521
ALL Profiles must be in my possession by 24 May 2012
WHEN YOU HAVE THE FINAL 4 TRIALS TEAMS GET THEM TO FILL IN THE PLAYER PROFILE FORM, THEN ONCE YOUR FINAL TEAM IS COLLECTED YOU WILL ALREADY HAVE THEIR FORMS – TIME IS IMPORTANT. We have to register all players, in all 4 Youth Weeks, and this takes time, so YOUR co-operation will be appreciated
IMPORTANT
If you want me to check any ID’s before you pick your final team, send me their names and ID number to or fax to 021-413 0757. You can send me your last 4 trial teams with their ID’s and I will check them for you. I have already checked some teams this year; so DON’T leave it until the last minute.
REMEMBER EVERY PLAYER HAS TO BE ENTERED IN OUR DATABASE AND HIS ID CHECKED. THIS TAKES TIME SO PLEASE SEND IN YOUR TEAMS AS SOON AS IS POSSIBLE.
IWILL LET YOU KNOW IF ANY PLAYERS HAVE INVALID ID’S, SO YOU CAN CORRECT THE SITUATION BEFORE YOU ARRIVE AT THE YOUTH WEEK.
Secondly:
Please send us ASAP to OR Fax to 021-413 0757
1. The Full Names of your Manager of your team that will attend the Craven Week
2. His Cell Number
3. His e-mail address and
4. His Fax number
Thirdly:
Please complete your “Team for Program”, (http://sarugby.co.za/content.aspx?contentid=20993) Full Names and Position and send the completed form together with your registration Forms to Andrew Louwrens, AND to the Local Organising Committee – Hector Swiegelaar –Email : hectors @midstreamcollege.co.za. This is very important information for the Official Program. The team list for the program must be completed according to the format provided and must be e-mailed as seen above.
Fourthly:
The “Team Declarations” form is for you to download from the website, (one of the 6 options), one for each game, and they have to be handed in before each game you play.
Thank you for your co-operation. I do look forward to hearing from you
Andrew Louwrens
082-457 2332
Fax: 021-413 0757/086 652 3855/
The above information, plus a fully completed team list, must also be faxed or e-mailed to the LOC
attention: Barrie de Beer
Fax no 086 658 1139
E-Mail :
NO DOCUMENTATION - NO PLAY
1. Team managers must note that u/13 Craven Week 2012 is a tournament for
Players not exceeding the age of 13, in other words under 13 on 1st January 2012. A player is regarded under 13 as long as he does not become 14 during the year of participation (in this case 2012). A player may therefore only be born in 1999 or thereafter.
2. The name and membership number of every player's medical aid fund as well as other relevant information must be indicated on the medical registration form. This form must also be accompanied by a copy of the medical aid card.
3. Every team manager will sign a written statement at registration in which he will declare his full understanding of the information on this website, pertaining to conditions of accommodation, as well as his full acceptance of the duties and responsibilities laid upon him.
TEAM ENTRIES
Team Managers are requested to download the Team Declaration, from the website
These lists are to contain the following:
· Names of players, coaches, managers, physiotherapist, permanent representative.
· Number of bus drivers if any.
· Number of Halaal requirements
· Number of diabetic requirements.
These completed forms must then be couriered to SA Rugby, Andrew Louwrens) together with the Registration forms (Player Profile Form), not later than the 24 May 2012, to the following address:
Andrew Louwrens
SA Rugby
5th Floor, Sports Science Centre
Boundary Road
Newlands
7700
Telephone 021-6596700
NB: Team managers are requested to take note that the same Team Declaration must ALSO be couriered before or on 24 May 2012 to the LOC:
Barrie de Beer
Laerskool Fichardtpark
Welthagen street
Fichardtpark
Bloemfontein
9317
Cell. 082 573 1521
5. RECEPTION AND PROGRAMME
SUNDAY 24 JUNE 2012
09:30-14:00 Reception, registration, accreditation and photo session at :
Grey Primary school hall
Grey College
MATCH PROGRAMME – MONDAY 25 JUNE 2012
GREY COLLEGE SCHOOL A- FIELD
GAME NUMBER / TEAMS / TEAMS / TIME1 / Namibia / VS / Griquas / 10:00 – 10:50
3 / KZN / VS / Valke / 10:50 – 11:40
5 / EP / VS / Blue Bulls / 11:40 – 12:30
NO LUNCH BREAK
OPENING CEREMONY / 13:00 - 14:20
7 / WP / VS / Pumas / 14:20 – 15:10
8 / Limpopo / VS / Border CD / 15:10 – 16:00
9 / Free State / VS / SWD / 16:00 – 16:50
GREY COLLEGE SCHOOL B - FIELD
2 / Griffons / VS / Boland / 10:00 – 10:504 / Leopards / VS / Zimbabwe / 10:50 – 11:40
6 / Lions / VS / Border / 11:40 – 12:30
MATCH PROGRAMME – TUESDAY 26 JUNE 2012
GREY COLLEGE SCHOOL A- FIELD
GAME NUMBER / TEAMS / TEAMS / TIME1 / VS / 10:00 – 10:50
3 / VS / 10:50 – 11:40
5 / VS / 11:40 – 12:30
6 / VS / 12:30 – 13:20
7 / VS / 13:20 – 14:10
8 / VS / 14:10 – 15:00
9 / VS / 15:00 – 15:5O
GREY COLLEGE SCHOOL B – FIELD
2 / VS / 10:00 – 10:504 / 10:50 – 11:40
Wednesday 27 June 2012
Officials Golf day at Magersfontein - see appendixes
Players day off. Visit SADF
MATCH PROGRAMME – THURSDAY 28 JUNE 2012
FREE STATE STADIUM A- FIELD