UC EH&S Leadership Group Agenda - Draft

Conference Call

March 23, 2007 at 10:00 AM

Minutes

Participants: Marc Gomez, UCI ; Ross Grayson, UCR; Larry Parsons, UCSB; Kevin Creed, UCM; Mark Freiberg, UCB; Connie DeGrange, LLNL; Buddy Morris, UCSC; Joe Adams, UCOP; Howard Hatayama, LBNL; Sue Fields, UCD; Bill Peck, UCLA

1.  Old Business

  1. ISEM System Development – Campus Summary of ISEM Implementation Status for LLNL Meeting & Development of Tailored ISEM Framework – Ross/All

a (1) Action Item: Ross Grayson volunteered to develop a status report template so that the directors can report in an uniform manner ISEM program status at the next, and subsequent, meetings.

a (2) Action Item: Ross Grayson is to receive a proposal from Tom Petterson (sp?), consultant, to develop an ISEM implementation standard that reflects a hybrid of existing standards to meet the needs for campus implementation (versus industry implementation of ISEM).

  1. Risk Services Annual Report & Metrics, Campus Input – Joe

b (1) Action Item: Joe Adams is collecting different metrics from the directors; the metrics to be used to assess EH&S functions. Directors to provide examples, e.g., sq. ft of fire sprinklered buildings

  1. Incident Reporting Software – Ross

c (1) Action Item: Ross Grayson is to supply Grace Crickette with specifications as to what functions EH&S directors would like an incident reporting program to have. Grace Crickette is assessing with the idea that UCOP could incorporate this function into WC reporting mechanisms.

  1. EH&S Academy – Joe

d (1) Joe Adams reported that the Academy has good registration thus far but that there is room for additional attendees.

  1. Salary Survey Reminder – Steve

e (1) Action Item: Marc Gomez is to inform Steve Benedict of the need to add ‘administrative support’ staff to the salary survey. It was noted in discussion the importance of the admin staff function and unintended potential to alienate them by leaving them out of the survey.

2.  New Business

  1. Fieldsafety Web Program, Authentication – All

a (1) FYI: The vendor for this web page development has been selected and is working on version 2 of the program.

  1. UCOP Audit Plan for EH&S – Joe

b (1) Joe Adams updated the group indicating that the request for feed back on what aspects of the EH&S programs would be of most benefit (from directors’ perspective) to be audited – was asked in the context of if there were an audit, not in the context that an audit is definitely going to take place.

  1. Including MC EH&S Directors in Leadership Group – Joe/Victor/All

c (1) Action Item: Joe Adams is to extend an invitation to the MC EH&S directors to join us at our next meeting, 1st day.

  1. MSDS Vendor Recommendation from UC IH Workgroup – Joe

d (1) Action Item: Steve Benedict is to communicate to the MSDS system selection group that the directors approve of their recommendation to move forward with the Actio product vendor.

  1. Electrical Safety NFPA 70E – Kevin

e (1) Action Item: Connie DeGrange will arrange to have a speaker give a presentation at the next directors’ meeting on the requirements of NFPA 70E.

(2) Directors will assess the level of awareness at their respective campuses prior to the next meeting.

  1. LLNL Meeting Date – Connie
  2. (1) Action Item: Connie DeGrange will propose some dates for May for the next meeting; Directors will respond back on what dates match their availability.
  3. Property Acquisition – Ross: FYI: Ross recounted and incident in which a non-disclosure statement created a conflict after EH&S identified a series fire safety issue within a residential structure under consideration by the University for purchase. UCOP General Counsel is assessing; additional discussions to follow.

i. Training Record Retention – Marc: FYI, Follow up required: The current policy on record retention is based on medical/exposure record retention requirements and does not address just training records. There is a need to develop training record retention guidelines for non-exposure/non-medical related training records.

3.  Other Items – All

  1. Next Conference Call, April 27th at 10:00
  2. Next Meeting, LLNL, May/June, 2007

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