February 6, 2017 Minutes
Regular Meeting
Town of Pine Bluffs, Laramie County, Wyoming
Present: Mayor William Shain; Councilman Michael Ragsdale; Councilman Thomas Mohren; Councilman Mark Fornstrom; Kim Patterson, Treasurer; Carleen Graves, Clerk; Alex Davison, Attorney. Jimmie Earls and Gary Collins, Pine Bluffs Post; Janna Kestner and Emily Costner. Mayor Shain called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance.
AGENDA APPROVAL Councilman Ragsdale made a motion to accept the Agenda with a second from Councilman Mohren. Motion passed unanimously with 2 ayes.
APPROVAL OF CONSENT ADGENDA Councilman Mohren made a motion to approve the consent agenda with a second from Councilman Ragsdale. Motion passed unanimously with 2 ayes.
CONSIDERATION OF CLAIMS
ALLWAYZ MANUFACTURING / BANNERS, EMBROIDERY & FENDERS / $1,359.00AVI PC / PROFESSIONAL ENGINEERING SERVICES / $746.50
BICYCLE STATION / FITNESS CENTER: EQUIPMENT INSPECTIONS / $100.00
BLACK HILLS ENERGY / NATURAL GAS: TOWN BUILDINGS [DEC-JAN] / $4,690.50
BLUFFS CAR CARE / FLEET REPAIR: PD / $432.02
BOUND TREE MEDICAL / SUPPLIES: AMBULANCE / $363.10
CAPITAL BUSINESS SYSTEMS / COPIER LEASE & EQUIPMENT FOR PD / $2,422.22
CAPITAL BUSINESS SYSTEMS / COPIER EASE: TOWN HALL / $216.05
CASH-WA DISTRIBUTING / SUPPLIES: RV PARK / $67.75
CRESCENT ELECTRIC SUPPLY / PARTS: ELECTRIC DEPARTMENT / $172.80
CULLIGAN / WATER SOFTENER: COMMUNITY CENTER / $38.00
EASTERN LARAMIE COUNTY SOLID WASTE / LANDFILL FEES: JANUARY / $2,710.40
EXXON / FUEL: FLEET VEHICLES [JANUARY] / $1,315.09
FLEXSHARE BENEFITS / MONTHLY ADMIN FEE / $38.00
FRENCHMAN VALLEY COOP / FUEL: FLEET VEHICLES [DEC-JAN] / $238.97
GALL’S INC. / EQUIPMENT: POLICE DEPARTMENT / $234.94
HAWKINS CHEMICAL INC / CHLORINE: WATER DEPARTMENT / $909.25
HIGH WEST ENERGY / STREET LIGHT REPLACEMENT [FINAL] / $1,500.00
HOME DEPOT CREDIT SERVICES / PARTS & SMALL EQUIPMENT / $312.65
IDEAL LINEN SUPPLY / CONTRACT: COMMUNITY CENTER / $44.70
INDOFF. INC. / OFFICE SUPPLIES: TOWN HALL / $169.00
IWORQ / SOFTWARE ANNUAL FEE: PUBLIC WORKS / $2,555.00
LANDIS + GYR / MONTHLY HOSTING: ELECTRIC METERS / $675.00
LIDSTONE & ASSOCIATES / PROFESSIONAL ENGINEERING SERVICES / $1,125.00
MEMO’S FENCING / AIRPORT FENCING PROJECT / $6,000.00
MISTER B’S HEATING & COOLING / REPAIR SERVICES DUE TO STORM / $22,172.44
MR. VIC’S CUSTOMS / REPAIR SERVICES DUE TO STORM (2011 FORD) / $4,545.70
NEWCO INCORPORATED / LIGHTS: COMMUNITYCENTER / $170.67
ONE-CALL OF WYOMING / LOCATES [DECEMBER] / $4.50
PAETEC / LONG DISTANCE SERVICES / $31.45
PATTON & DAVISON / ATTORNEY FEES [JANUARY] / $3,458.75
PHYSIO CONTROL / ANNUAL TRANSMISSION SERVICES [EMS] / $417.96
PINE BLUFFS AUTO PARTS / PARTS: PD & PUBLIC WORKS / $418.14
PINE BLUFFS ENTERPRISES / AIRPORT FENCING PROJECT / $1,137.50
PINE BLUFFS GRAVEL & EXCAVATING / WATER MAIN REPAIR / $240.00
PINE BLUFFS POST / ADVERTISING / $300.00
PINE BLUFFS SINCLAIR / TIRE REPAIR / $18.00
PINE BLOWL / LOCAL MEETING EXPENSES / $60.00
POLLARD WATER / EMERGENCY WATER BACKUP SUPPLY PROJECT / $1,462.98
RT COMMUNICATIONS / TELEPHONE & INTERNET SERVICES / $1,266.52
TERMINIX OF WYOMING / PEST CONTROL / $86.00
TEXAS TRAIL MARKET / SUPPLIES & OCAL MEETING EXPENSES / $141.17
USA BLUEBOOK / PARTS: WATER SERVICE [WYO MALTING] / $1,159.20
ULINE / EQUIPMENT: PUBLIC WORKS / $1,403.30
WYOMING MUNICIPAL POWER AGENCY / ELECTRIC POWER PURCHASE [JANUARY] / $79,807.99
PAYROLL / JANUARY 23 & FEBRUARY 6 PAY RUNS / $38,986.12
TOTAL / $185,810.33
NEW BUSINESS Disposition of Insurance funds for Storm Damaged Structures; Treasurer Patterson updated the Council on options for replacing and repairing roofs on the Police Department, Commerce Building and Community Center. After discussion Councilman Ragsdale made a motion to repair the Police Department roof and put Commerce Building on hold for now as it doesn’t need replacing at this time. Councilman Mohren seconded the motion and it passed unanimously with 2 ayes. The cemetery building roof will be left as is since it’s not leaking at this time.
Review of Proposed Fund Accounting Software upgrade; Treasurer Patterson gave a brief update on new accounting software that would benefit the Town in all aspects of accounting and billing. After discussion on financing the Council had a few questions for Kim to check into and a decision will be made at the next Council meeting.
VISITOR COMMENTS Emily Cosner and Janna Kestner introduced themselves to the Council as fairly new residents to the Town and wanted to see how the Council met, and are possibly interested in running for Town Council. Jimmie Earls introduced Gary Collings as the new reporter for the Pine Bluffs Post.
DEPARTMENT REPORTS Attorney Davison requested a short Executive Session on Real Estate matter. Treasure Kim Patterson reported that we have received the Grant for the Water Tank and Lidstone has been notified to start the RFP. She updated the Council on the tenant at the Commerce Building with a plan to get them caught up on past due lease payments. Council agreed to lower her lease to $600 per month and that is to stay current with payments on past due amount to continue. Carleen Graves reported a vaccination clinic at the Town Hall will be Tuesday night from 5:30 to 6:30. Our next Election will be held on May 2, 2017 with advertising to begin March 2, 2017. Mayor Shain asked everyone to pay attention to the paper on the 6th penny issues.
MEETINGS AND ANNOUCEMENTS The next Council meeting will be Monday, February 20, 2017 at 7:00 p.m.
EXECUTIVE SESSION Councilman Fornstrom made a motion to go into Executive Session on Personal with a second from Councilman Mohren. Motion passed unanimously with 3 ayes. Councilman Fornstom made a motion to come out of Executive Session with a second from Councilman Mohren.
ADJOURNMENT Councilman Ragsdale made a motion to adjourn meeting with a second from Councilman Fornstom and motion passed with 3 ayes.
ATTEST:
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William Shain, Mayor
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Carleen Graves, Clerk
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