TOWN BOARD MEETING
JUNE 12, 2012
6:00 P.M.
PRESENT: Councilpersons: Kevin Armstrong, Luis Rodriguez-Betancourt, Leonard Govern, Patty Wood, Supervisor Bruce Dolph, Attorney Frank Wood, and Town Clerk Ronda Williams
ABSENT: Hwy. Supt., Walt Geidel
OTHERS PRESENT: Stephen and Linda Schick, Lillian Brown-Burdick- The Walton Reporter
RESOLUTION #62 APPROVAL OF MINUTES
A motion was made by Councilman Armstrong, seconded by Rodriguez-Betancourt approving the minutes of May 8, 2012 as presented. All in favor, motion carried.
FLOOR TIME: Linda Schick of 1480 East River Road stated two years ago her husband presented pictures to the Board of the property at 1528 East River Road. She stated the approximately 5 years ago the pipes froze and burst inside the residents causing substantial damage. Since then the owner has vacated the property and is now in violation of NYS Property Maintenance Code Section 302.4. Mr. and Mrs. Schick have stated they want something done about the height of the grass and the trees and wires down on the property. Supervisor Dolph stated the Board will come up with a plan within the next week to address the situation. Attorney Wood explained that the Code Officer Mark Jacobs has issued summons to appear in court but the owner has failed to show for the court date. Councilman Rodriguez-Betancourt stated if there is a violation then Mark needs to get on it. Supervisor Dolph requested Attorney Wood to research if we need a local law or resolution to establish a height restriction for lawn with in the proximity of the residents.
SUPERINTENDENT OF HWY. REPORT:
In the absents of Highway Superintendent, Councilman Armstrong gave the highway report.
Reported that the CWC has received a DEC permit for the Walton Mountain Road project.
Presented the Board with three requests for purchase for accessories for the new 2012 Dodge 550 truck that has been received. He stated two quotes were received for a plow; Chenango Truck for $5,290 and Trux Outfitter for $5,049.00. Two quotes for the pump kit were received; one from Chenango Truck for $4,000 (installed) and the other from Force America for $3,500.00 (parts only). He also received quotes for a flatbed as follows: Chenango Truck, 2,800, Targo Steel $1,585.59, M&C $3,281.20 and Northeast Fabricators $1,987.17.
RESOLUTION #63 PLOW/PLOW PUMP KIT & FLATBED FOR 2012 DODGE TRUCK
A motion was made by Councilman Armstrong, seconded by Govern approving the purchase for a plow from Trux Outfitters for $5,049.00, a pump kit for the plow from Chenango Truck for $4,000.00 and a flatbed from Northeast Fabricators for $1,987.17 as recommended by the Highway Committee. All in favor, motion carried.
Informed the Board of two surplus items that were sold on an online auction. The 1987 Chevy truck sold for $2,435.00 and a truck cap for $130.00.
RESOLUTION #64 APPROVAL OF SURPLUS ITEMS
A motion was made by Councilman Armstrong, seconded by Rodriguez-Betancourt to approve the auction items as presented. $2,435.00 for the 1987 Chevy truck and $130.00 for the truck cap. All in favor, motion carried.
Reported that the Town of Walton was awarded 8 loader tires from the Federal Surplus. The total cost of the tires was $1850.00. Tires were $300.00 with and additional $1,550 for shipping. Councilman Armstrong stated that 5 years ago one tire cost the Town $1,000.
Reported that the newest loaders fenders have been sent out to be sandblasted and painted to continue with preventative maintenance.
Councilman Armstrong stated that the Highway Superintendent has requested an additional $65,000 to be transferred to cover additional road sealing work. He stated that it is anticipated that the oil emulation mix will cost more than expected.
RESOLUTION #65 APPROVAL FOR ADDITIONAL ROAD WORK
A motion was made by Councilman Armstrong, seconded by Govern granting permission to seal additional roads for an amount not to exceed $65,000 in the event of an increase in the cost of emulation mix then previously anticipated. All in favor, motion carried.
TOWN CLERK’S REPORT:
Reported on the obsolete records.
TOWN OF WALTON
OFFICE OF TOWN CLERK
129 NORTH ST.
WALTON, NY 13856
TO: Town Board Members
FROM: Ronda Williams, Record Management Officer
DATE: June 6, 2012
SUBJECT: Obsolete Records
The following records have met the New York State Record Retention and Disposition Schedule and are no longer required to keep. Upon your approval these records will be disposed of properly.
DOG INDENTIFICATION AND CONTROL RETENTION
2008 Copy of original or renewal license 3 years
FISCAL
Banking and Investment:
2005 Banking communications; bank statements 6 years
copy of checks, deposit books & slips, receipts
Payroll:
2005 Employee time cards, sheets, request for time off, 6 years
Purchasing:
2005 Invoices, abstracts, 6 years
General Accounting and Miscellaneous:
2005 Accounting register, Cash transaction, Daily cash records 6 years
GENERAL
2010 Correspondence including e-mails of no fiscal, legal
or administrative value o no longer need
PUBLIC PROPERTY AND EQUIPMENT
Consumption and Dispensing Records:
2005 Fuel Consumption Records 6 years
TAXATION AND ASSESSMENT
Assessment Roll/Tax Roll:
2006 Tentative assessment rolls 5 years
2005 Tax collection records 6 years
TRANSPORTATION & ENGINEERING
Highway, Engineering, and Public Works:
2005 Truck Load Slips 6 years
RESOLUTION #66 OBSOLETE RECORDS
A Motion was made by Councilman Armstrong, seconded by Rodriguez-Betancourt to approve the disposal of the obsolete records no longer needed. All in favor, motion carried.
Reported that the monthly DCO’s report will be on file in my office for those wishing to review it.
Reported that the Municipal Shelter used by the town received a “Satisfactory” rating on all categories on 5/11/2012.
Reported that the Annual Drinking Water Quality Report for 2012 for the Village of Walton has been received and available for review.
Presented the Standard Work Day and Reporting Resolution required by the NYS and Local Employees’ Retirement System.
RESOLUTION #67 STANDARD WORK DAY & REPORTING
Standard Work Day and Reporting Resolution
BE IT RESOLVED, that the ____Town of Walton______hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees' Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body:
Title /Name /
Social Security Number
(Last
4 digits)
/
Registration Number /
Standard
Work Day
(Hrs/day) /
Term
Begins/Ends /
Participates in Employer’s Time Keeping System
(Y/N) /
Days/Month
(based on Record of Activities) / Tier 1
(Check only if member is in Tier 1) / Not Submitted (Check box if no record of activities completed or timekeeping system)
Elected Officials
Councilmember / Patricia Wood / 6 / 1/1/12 – 12/31/15 / N / 1
Highway Supt. / Walter Geidel / 8 / 1/1/12 – 12/31/13 / N / 32
Supervisor / Bruce Dolph / 6 / 1/1/12 – 12/31/13 / N / 3
Justice / Carl Gregory / 6 / 1/1/12 – 12/31/15 / N / 8 / X
Town Clerk/Collector / Ronda Williams / 6 / 1/1/12 – 12/31/15 / N / 25
Appointed Officials
Dog Control Officer / Stephen Dutcher / 6 / 1/1/12-12/31/12 / N / 4
Code Officer / Mark Jacobs / 6 / 1/1/12-12/31/12 / N / X
Court Clerk / Kristin Beers / 6 / 1/1/12-12/31/12 / N / 5
On this ____12__day of __June_, 2012______Date enacted:______
(Signature of clerk)
I, ___Ronda Williams______, clerk of the governing board of the ____Town of Walton______, of the State of New York, do hereby certify that I have compared the foregoing with the original resolution passed by such board, at a legally convened meeting held on the __12_ day of __June______, 2012__on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original.
I further certify that the full board, consists of _5__ members, and that _5__ of such members were present at such meeting and that _5__ of such members voted in favor of the above resolution.
IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the
______
(Name of Employer)
Councilwoman asked if the local law had been drawn up for the dog impoundment fees for dogs housed overnight here at the Town’s facility? Attorney Wood stated it had not. Discussion took place on the time frame for the impoundment and the fees that should be assessed. Councilman Rodrigues-Betancourt felt there should be mileage reimbursement for dogs that have to be taken to the shelter in Delhi as well. Attorney Wood will review the information supplied by DCO Steve Dutcher and bring a law back to the town for review.
SUPERVISOR’S REPORT:
Reported on April and May Financial Reports
Reported on a letter received from State of New York Department of Public Service on a Lifeline Telephone Program available to low-income consumers.
Reported that notification from Crown Castle has been received of the sublease agreement with T-Mobile which stated a revenue share payment of $850.00 per month from 6/1/2012 – 6/30/2012 and will escalate next on 6/1/2013 by 4%.
Reported that information on the Cannonsville Hydroelectric Project, P-13287 has been received and available for review.
Reported that he received a complaint from a resident on Marvin Hollow about a spring waterline that was damaged in the flood of 2006. It was agreed upon by the Board that the cause of the damage could not be determined at this time, nor could the Town go on personal property to perform a repair. They felt the claim should have been filed with FEMA during the declared event.
Reported that a complaint was received on the DCO. The Board was in agreement that the DCO was doing his job.
APPROVAL OF BILLS:
RESOLUTION #68 APPROVAL OF BILLS
A motion was made by Councilman Rodriguez-Betancourt, seconded by Armstrong approving the vouchers as presented for payment. All in favor, motion carried.
General Fund A #128-152 $ 8,456.86
General OV B # $
General Hwy DA #64-74 $ 49,445.09
OV Hwy DB #20-25 $34,632.65
EXECUTIVE SESSION:
RESOLUTION #69 EXECUTIVE SESSION
A motion was made by Councilman Armstrong, seconded by Rodriguez-Betancourt to enter into executive session for the purpose of discussion a personnel issue. All in favor, motion carried.
Entered executive session at 6:50 p.m.
With no further business before the Board the meeting was adjourned at 7:38 p.m.
Respectfully submitted,
Ronda Williams Town Clerk
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