The Hong Kong Institute of Surveyors

THE HONG KONG INSTITUTE OF SURVEYORS –

YOUNG SURVEYORS GROUP 2011-12

MINUTES OF THE FIRST COMMITTEE MEETING HELD ON 6 January 2012

AT 7:00PM AT

HKIS BOARD ROOM, SUITE 810, 8/F, JARDINE HOUSE, CENTRAL, HONG KONG

PRESENT:

Kenny, Chan / -  Chairman / (KC)
Kason, Cheung
Michelle Chung / -  Vice-chairman
-  Vice-chairman / (KCheung)
(MC)
Joanmi, Li / -  Honorary Treasurer / (JL)
Bessie, Liu / -  Honorary Secretary / (BL)
Steve, Yu / -  Honorary Secretary / (SY)
Attached list refers Appendix A / -  Committee Member
Attached list refers Appendix B / -  Co-opted Member

ABSENT WITH APOLOGY:

Attached list refers Appendix A / -  Committee Member
William Lai, Cyrus Siu, Hazel Tee, Simon Wong, Mandy Lam, Gary Chan, Phyllis Yuen, David So, Angela So,Arthur Cheung
ITEMS / MATTERS / ACTION BY /
1.0 / Minutes of the Last Meeting
n  The minutes of the last meeting held on 08 November 2011 was confirmed without amendment. / Noted
2.0 / Matters Arising
2.1 / CPD Events
2.1.1 / Site Visit to Wine Factory
Hei proposed to hold a site visit to a wine factory at Ap Lei Chau between End-February and Early-March. The proposed admission fee is $250 per person with 60 vacancies. A flyer shall be issued for promotion once all details are confirmed.
CPD Schedule
CPD convenor from each division shall submit a CPD year plan to MC for discussion before next meeting. / Hei
All CPD Convenor
2.2 / n  Social Events
2.2.1 / Social Event Schedule
Social event convenor shall submit a year plan for discussion before next meeting. / Jeff / Billy Mak / Mark / Iris
2.3 / Joint-Institutes Seminar 2011 / KC / Rex
The seminar will be held on 3 March 2011. Flyer is under preparation. / Rex
2.4 /

YSG Annual Dinner

/ Jeff

The annual dinner was successfully held on 12 November 2011. KC appreciated the effort from Jeff Chan and all helpers.

/ Noted
2.5 / Study Tour / William Lai / MK / Cyrus
KC invited all committees & Co-opt members to give suggestions on the destination for the coming study tour. / All
3.0 / Report from University Representatives
3.1 / City University of Hong Kong / Ellis
Nothing to report. / Noted
3.2 / The Hong Kong Polytechnic University (Building & Real Estate) / Kenneth
No representative attended the meeting. / Noted
3.3 / The Hong Kong Polytechnic University (Land Surveying & Geo-Informatics) / Johnny
Student Representative introduced the President and External Vice-President of the upcoming year LSGI student’s society to the committees. / Noted
3.4 / The University of Hong Kong / Jason
No representative attended the meeting. / Noted
3.5 / Annual YSG Joint University Event / Kenneth/ Jason
KC requested the student representatives to submit the event proposal for discussion. / Student Rep. from each University
4.0 / GC / ExCom / Divisions & Boards Meeting Report
4.1 / General Council (GC) / KC & MC
The following matters were reported by KC:
A meeting was held on 28 November 2011.
GC has rejected the proposal from BoM to invite individuals to apply for Associated Membership.
Open forums will be held to review the current administration support system and the recruitment of CEO for the institute.
A Media Luncheon is scheduled on 16 January 2012. HKIS OB and spokesmen from each division are invited to attend. / Noted
Noted
Noted
Noted
4.2 / Executive Committee (ExCom) / KC
The next meeting will be held on 11 January 2012. / Noted
4.3 / Building Surveying Division (BSD) / JL/ Bette
Nothing to report.
4.4 / General Practice Division (GPD) / KCheung / Phyllis
KCheung reported that a meeting was held on 19-Decemeber 2011.
Members agreed that there should be interviews for a majority of HKIS/ RICS membership reciprocity applicants.
中國鑒證師學會 would seek for reciprocity/ cooperation with HKIS. Members agreed to explore rooms for cooperation but not to have reciprocity in the present moment due to the contents of agreement with CIREA.
The next meeting will be held on 10 February 2012. / Noted
4.5 / Land Surveying Division (LSD) / Gary Chan
BL reported that LSD proposed to hold joint-CPD events with YSG in coming year.
The next meeting will be held on 1 February 2012. / Noted
4.6 / Property and Facility Management Division (PFMD) / Simon / Hazel
No meeting was held during the reporting period. / Noted
4.7 / Quantity Surveying Division (QSD) / Mandy Lam / SY
Nothing to report.
4.8 / Board of Education (BoE) / Bette
KC reported that the APC fee scale for Part I & II will be increased in the coming year.
Bette reported that next meeting to be held on 17 January 2011. / Noted
Noted
4.9 / Board of Membership (BoM) / KCheung / BL
KCheung reported that the next meeting to be held on 12 January 2011. / Noted
4.10 / Board of Professional Development (BoPD) / MC & SY
KC reported that a meeting was held on 15-Decemember 2011.
The following matters were reported by MC:
New bar code system
Attendance record system with the bar code printed in the new HKIS membership card have been approved. Every member have to bring its own membership card to record their in/ out time for the CPD/ PQSL events so as to count their CPD hour.
Enforcement of Mandatory CPD
About 400 members have been randomly selected by excel balloting for checking the mandatory CPD hours. People with less than 40 hours in the past 2 years will be served a warning letter.
Rules and guides for future meeting, chariman endorsement and voting have been suggest by the Chairman - Mr James Pong and may pass to the new council for consideration as a performance guidelines / Noted
Noted
Noted
Noted
5.0 / HKIS Sub-Committees / Working Group Report
5.1 / Administration Committee / Jeff
No meeting was held during reporting period. / Noted
5.2 / n  Office Accommodation Working Group / KCheung / David
A meeting was held on 30 December 2011.
The lease of the office will be expired in February 2013. The working group will seek alternatives before May 2012.
The next meeting will be held on 10 February 2012. / Noted
Noted
5.3 / n  Library Revamp Committee / KS & William Lai
No meeting during reporting period. / Noted
5.4 / HKIS Annual Conference OC / William Chau / DSo
KC proposed David So and William Chau to be YSG Representatives and will recruit helper from the committees. / Noted
5.5 / HKIS Annual Dinner OC / William Chau / DSo
KC proposed David So and William Chau to be YSG Representative and will recruit helper from the committees. / Noted
5.6 / Community & Charity Services Committee / KC & Hazel Tee
Christmas Party for Project Sparkle was held on 18 December 2011.
Members are invited to submit records for the Professional Volunteer Accreditation Programme 2011 which will be launched soon. / Noted
All
5.7 / Dispute Resolution Committee / Alison Tang CW
A meeting was held on 25 November 2011.
A series of mediation training course for all members is under preparation
The next meeting will be held on 16 January 2012. / Noted
Noted
5.8 / Editorial Board / Angela
Angela reported that the deadline of submission for December ST is 22 January 2011. / Noted
5.9 / Finance Committee / JL
JL reported that the balance of the account as at 31 November 2011 is HKD$750,006.15. / Noted
5.10 / HKIS/RICS Liaison Committee / Mandy Lam
No meeting during reporting period. / Noted
5.11 / IT Committee / Simon
No meeting was held during the reporting period
Photos for the HKIS new website have been updated.
The expected launch dated for YSG Facebook page is 8 January 2012.
[Post meeting Note: The Facebook page was published on 29 January 2012.]
Login rights for YSG server will be updated by End-January 2012.
KC reminded all committees to upload new photos and reports to the YSG Server for sharing. / Noted
Noted
Noted
Noted
Noted
5.12 / Mainland Affairs Committee / Jack Ng
No meeting during reporting period. / Noted
5.13 / Members Welfare Committee / Alison
Nothing to report. / All
5.14 / Project Management Committee / Iris
n  Nothing to report.
n  / Noted
5.15 / Public & Social Affairs Committee / JL / BL
The new corporation video with mock voice over is being circulated amongst committees for comment.
Mandy Ko reminded that the new information is delivered by a new voice over, which is very different from the original one. MC will follow up with the committee. (After meeting record - the draft video is for reviewed only and the full background speech will be totally replaced by the new speakers in Cantonese, Putonghua and English version)
MC and Steve will be dismissed from this committee, Joanmi and Bessie will take turn in 2012. / Noted
JL / BL
Noted
5.16 / Research Committee / Gary / Phyllis
A meeting was held on 6 December 2011
Outstanding Dissertation Award
6 Top Award candidates running for the Outstanding Dissertation Award from each division were invited to give a presentation.
Among them, Jiao Lidan (PFM) from CityU with dissertation topic “Innovative Facilities Management for Enhancing Quality of Life of Elders in Care and Attention Homes and Public Subsidized Housing in Hong Kong” won the Grand Prize Award. / Noted
Noted
5.17 / Strategic Planning Committee / KC
n  Nothing to report. / Noted
5..18 / n  Carreer Expo 2012 / Mark
KC reported that Career Expo 2012 will be held from 9 to 12 February 2012 and YSG will be responsible for the event co-ordination. Committees and students are invited to sit at the booth to introduce HKIS and surveying profession to visitors. / Mark
6.0 / A.O.B.
6.1 / YSG Regulation
The revised regulations to cater the changes in membership structure are under review by MC and Angela.
New regulations will be formally issued to all members by mail to seek approval once the review is completed. / MC / Angela
Noted
6.2 / Charity Show by Development Bureau
The charity show was successfully held on 24 November 2011 and KC appreciated the effort from BL, Sylvia and 4 other female student helpers. / Noted
6.3 / CIArb(HK) YMG Annual Party
The party will be held on 13 January 2012. Five complimentary tickets were given by CIArb. Committees are invited to join. / Noted
6.4 / Joint Seminar with Hong Kong Jaycettee Junior Chamber
YSG and HKJJC will jointly organize a series of CPD events in the coming year. 30 target speakers were shortlisted and the proposed theme is “Work Smart, Play Smart – How to be a wise woman in your career?”
Invitation letters will be sent to the shortlisted speakers before End-January 2012. / Noted
Noted
6.5 / FIG Working Week 2012
The conference will be held in Rome from 6 - 10 May 2012. (Young Surveyors Conference will be held on 4-5 May 2012)
KC proposed to elect 2 representatives from YSG to attend the conference and seek one full-sponsorship from GC and another from YSG.
KC explained that the duties of the representatives are to establish a connection to FIG Young Surveyors Network and other regional young groups of surveying institution.
KC also proposed to present a paper by the representatives on behalf of YSG during the working week.
A cost estimate for the sponsorship shall be prepared for further discussion. / Noted
All
KC
KC
BL
7.0 / Date of Next Meeting
n  The YSG AGM will be held on 3 February 2012 at 7pm. / All
8.0 / Closing
n  The Meeting was adjourned at 8:45 p.m. / Noted
Approved by Kenny Chan
YSG Chairman / Prepared by Steve Yu
YSG Hon. Secretary
Date: 13 January 2012

The Hong Kong Institute of Surveyors - Young Surveyors Group 2011/12 Appendix A

Committee Member List

English Name / Surname / Position / Attendance / Jan-12 / Feb-12 / Mar-12 / Apr-12 / May-12 / Jun-12 / Jul-12 / Aug-12 / Sep-12 / Oct-12 / Nov-12 / Dec-12
1 / Kenny / Chan / Chairman / ü
2 / Michelle / Chung / Vice Chairman / ü
3 / Kason / Cheung / Vice Chairman / ü
4 / Joanmi / Li / Hon Treasurer / ü
5 / Bessie / Liu / Hon Secretary / ü
6 / Steve / Yu / Hon Secretary / ü
7 / Cyrus / Siu / Committee Member / Abs
8 / Hazel / Tee / Committee Member / Abs
9 / Iris / Chau / Committee Member / ü
10 / William / Chau / Committee Member / ü
11 / Bette / Sinn / Committee Member / ü
12 / Simon / Wong / Committee Member / Abs
13 / William / Lai / Committee Member / Abs
14 / Mark / Chan / Committee Member / ü
15 / Ryan / Wong / Committee Member / ü
16 / Mandy / Ko / Committee Member / ü
17 / Gary / Chan / Committee Member / Abs
18 / Mandy / Lam / Committee Member / Abs
19 / Alison / Lo / Committee Member / ü
20 / Rex / Ying / Committee Member / ü
21 / Jack / Ng / Committee Member / ü
22 / Jeff / Chan / Committee Member / ü
23 / Billy / Mak / Committee Member / ü
24 / Angela / So / Committee Member / Abs
25 / David / So / Committee Member / Abs
26 / Phyllis / Yuen / Committee Member / Abs
27 / Arthur / Cheung / Immediate Past Chairman (10-11) / Abs

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