Minutes of Meeting held on Monday 17th June 2013
The Brucefield Room, Clackmannan Town Hall
Those present: Chairperson Barbara Kenny (BK); Anne Gray (AG); Doreen Gallagher (DG); George McGuire (GM); Kathryn Clark (KC); Ian Green (IG): Catrina MacKey (CM).
In attendance: Councillor - Kathleen Martin
Community Constable - PC MacIntyre
Community Warden Supervisor – Paul Hamill
1 Introduction and Chairperson’s Remarks
The Chairperson opened the meeting by welcoming Constable MacIntyre and Paul Hamill.
2 Those present
As above.
3 Apologies for absence
Apologies were received from Councillor Hamilton.
4 Declaration of conflict of interest
No conflict of interest issues were raised
5 Matters arising from Minutes of 20th May meeting
Agenda Item 6 Reports
Action 4 – IG to arrange a meeting with Kenny Inglis, Clackmannanshire Council Land Services in relation to traffic congestion issues around garage at Lochies Road. See Councillor Martin’s report for 20th May CC Meeting re: her conversation with Mr Inglis.
See attached email from Mr Inglis.
See also earlier action from 15th April meeting. (“Action 2 – IG to meet with representatives from Clackmannanshire and Stirling Council Transport Departments, and FIRSTBUS to review proposed new bus route following relocation of terminus from Main Street.
A meeting date has still to be agreed. This is unlikely to take place before mid June owing to holiday arrangements.” IG will keep the CC abreast of any developments.)
Action 5 – DG to speak with some of the residents of Lochies Road to get their views on the traffic situation.
DG spoke with some residents of the area and it would appear that there has been some improvement regarding parking and manouvering of buses at the the garage. However traffic flow and congestion is particularly bad at school start and finish times.
IG suggested combining these actions and will try to set up a meeting with Alan Murray, David Brown and FIRSTBUS now that they have returned from annual leave, although it might be better waiting until the school term begins. That way we can get a better understanding of the issues.
The minutes were proposed by George McGuire and seconded by Anne Gray. The minutes were approved.
6 Reports
Reports were received from the following:
· Police Report – Constable MacIntyre*
· Councillor Kathleen Martin
· Councillor Irene Hamilton*
· Community Warden – Paul Hamill*
· Treasurer – Kathryn Clark
Copies of the above reports* are attached.
PC MacIntyre stated that since the last CC meeting there had been twenty one (21) recorded crimes, eighteen (18) of which were detected, i.e. the persons responsible were charged and reported to the Procurator Fiscal.
CM asked PC MacIntyre if she could provide some more of the “Police No Cold Calling” door stickers. She undertook to source some for the next meeting.
A couple of matters arising from the May meeting in relation to Police were addressed, viz
Action 1 – Community Constable to investigate the matter of the chickens that were running loose at the road junction of Pennyschool Lane and North Street and provide a response. PC MacIntyre replied that very little could be done as it was not and offence and no crime had been committed. No further action required.
Action 2 – Community Constable to check the signage and report back to the CC regarding the exact requirements in relation to any car parking restrictions at the entrance to the primary school. PC MacIntyre said that she had looked into the issue and it was clear. The sign reads “No stopping Mon-Fri 8.30 – 9.15 am 2.45 - 3.30pm on entrance markings”. The entrance markings are the zig-zag yellow lines painted on the road at the entrance to the school from Lochies Road. No further action required.
Action 3 – Community Constable to provide an update on the actions proposed in the POLICE Scotland Clackmannanshire East MMWP 2013 for next meeting. The issue was discussed and it was agreed that the Community Constable would provide a quarterly update. The first update would be scheduled for the September CC Meeting. No further action required.
Paul Hamill, Community Warden Supervisor distributed a chart which showed statistics for the first three (3) weeks of the DOG WATCH campaign. Over the period 27th May – 16th June the number of instances of Dog Fouling within the grounds of the Health Centre dropped from twenty three (23) in the first week to just six (6) in the third week and from a total of fifty four (54) to nine (9) for all areas in which the campaign was targeting. The preferred method of reporting was Face2Face rather than by telephone or online. A total of three (3) Fixed Penalty notices had been issued, one dog owner was later reported to the Procurator Fiscal for failing to provide correct details when issued with the FP notice. Paul stated that Littering was also being targeted, including the dropping of cigarette butts outside shops and pubs in the Main Street.
Councillor Hamilton’s apologies for being unable to attend the meeting were accepted - she did, however, provide a written report, a copy of which is attached.
Councillor Martin asked the Chair if she would be allowed to present her report early as she would be unable to stay for the remainder of the meeting. BK granted her request.
An action arising from the 20th May Minutes under Item 8 AOCB, Action 4 was in relation to the issue of the plant tubs in the Main Street. Councillor Martin undertook to speak with a representative of Forth Valley College with a view to them considering participating in a possible project. This she did but unfortunately Forth Valley College no longer has a Horticulture Department and was therefore unable to support any such project. No further action required.
Action CM requested KM to look into clean up of Car Park lock up area opposite Town Hall which goes thro’ to Dundas Cresecent.
JCCF Report
CM summarised the main points from the Joint Community Council Forum meeting which was held on 13th June in Clackmannan Town Hall. Chief Inspector Sneddon representing Police Scotland reported on the reorganisation into one national Police force which has resulted in a total of nineteen (19) Community Constables being available to cover all of Clackmannanshire. He reported that since the formation of the new force in April there has been a 30% reduction in reported crime and serious crime was down across all measures. He also stated that he was pleased with the support from the Community Officers.
The new Fire and Rescue Service was represented for the first time at the forum by Kenny Rogers, Local Senior Fire Officer and Jason Sharp the Station Manager based at Alloa. Kenny gave an overview of the service and distributed some Fire Prevention leaflets.
Other items of the agenda included a discussion on the Draft Local Development Plan and the Hospital Bus situation.
Insurance cover has been renewed for all CCs and Certificates have been sent to SPCs.
Action IG to confirm receipt of Certificate.
Treasurer’s Report
KC stated that she had received at request for a cheque payable to the Gala Committee for the sum of ten pounds (£10) in payment for the CC Stall at the Gala. The payment was approved.
DG gave an overview of the meeting and walkabout of the Main Street with Kathy Knox from the Land Service Department of the Council in relation to relocating planters. Mission accomplished was the agreement and Land Service agreed to relocate the three (3) rectangular tubs to two (2) new locations, i.e. one (1) at the Cemetery Wall at Mary Wood Roundabout and the other two (2) at the entrance to King George IV park. The other Civic Pride planters would remain insitu.
7 Correspondence
IG reported that he had received an email from Carol Hunter, Vice Chairperson Community Council in which she intimated that owing to other commitments she felt unable to carry out her duties as VC of the CC and as such intended to resign her post. The letter of resignation was discussed and it was agreed that as she had only attended two meetings, including the inaugural meeting of the new CC in 2012, she did not meet the provisions set out in CCC Constitution, Paragraph 5 Composition, b) and also those of CCC Standing Orders, Paragraph 10, Failure to go to meetings. The resignation was therefore accepted. The CC, in compliance with the Constitution, shall now apply to the Returning Officer for the place to be made vacant.
8 AOCB
KC proposed that as well as the Senior Citizens’ Christmas Party, the date of which is 11th December, it might be a good idea if the CC could arrange and fund an outing later in the summer for the Senior Citizens. It was discussed and BC asked KC to look at some cost options and report back to the July meeting.
9 There being no other business the Chairperson thanked everyone for attending and the meeting was closed at 9:15pm. The date of the next meeting was set for Monday 15th July at 7pm in Clackmannan Town Hall’s Brucefield Room.
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