Team Registration Process & Policies
PLEASE READ THE ENTIRE PACKET BEFORE SUBMITTING A FORM. YOU (AS CAPTAIN) ARE RESPONSIBLE FOR KNOWING ALL THE INFORMATION WITHIN THIS PACKET & FEES INCURRED BY YOUR TEAM!
· BSSC accepts MasterCard or VISA only. American Express or Discover cannot be used. If you are paying by check, your team space is not guaranteed until we have check in hand. All registration forms MUST include a credit card number, even if paying by check.
TO RESERVE A TEAM SPACE…
RETURNING TEAMS (CURRENTLY PLAYING IN LEAGUE YOU ARE REGISTERING FOR).
· Submit to the Program Manager a completed Registration Form (last page of this packet) and a minimum non-refundable $200 deposit to reserve your team space ($200 deposit is deducted from the Team Fee).
· Failure to meet this deadline may result in loss of team space to a team on the waitlist.
· If the league has reached its initial capacity, your team will be placed on a waitlist until a spot becomes available.
New teams (NOT CURRENTLY PLAYING IN LEAGUE YOU ARE REGISTERING FOR).
· If registering for a league that is currently running and is NOT sold out – a completed Registration Form and a $200 Deposit reserves your team space. If the league reaches its initial capacity before you register, your team will be placed on the waitlist until a spot becomes available.
· If registering for a league that is currently running and IS sold out - Submit a completed Registration Form and a $200 Deposit to be placed on a waitlist* until renewal deadline for current teams has passed (one month prior to next start sate). If a team(s) does not return, then a space is available for a waitlist team. Waitlist teams would then be notified that their team has been accepted and the $200 Deposit is cashed. The earlier you register for the league, the better your chance of getting an open team spot.
o *New teams may not have to go on to a waitlist if the current league is not filled to maximum capacity.
· Early Registration Discount. Sign up your team at least one month prior to the start date and SAVE $50 off the Team Fee. Form submitted after the deadline will not receive the $50 discount.
· Team Fee Balance. Within 1 week prior to the league start date your Team Fee balance (not including $25/non-member fees) will be charged. If paying by check, payment must be received 1-week prior to start or credit card provided on form will be charged. Teams that have not paid their Team Fee will not be included on the schedule.
· Individual payments for a team will not be accepted, unless collected by the captain and all sent together as 1 check. Individuals calling to pay their portion of the team fee will not be taken. Entire team fee (including non-member fees) is the responsibility of the captain. Payments from captains will be accepted in the form of cash, check(s), and/or singular credit card. We do realize how difficult it can be to collect from teammates in advance. If you collect individual checks from them in advance, but do not have them all at time of deadline, send in what you have and put the remainder on credit card or separate check. To ease your burden, we do recommend collecting from your teammates prior to the league. This way, you have a commitment from them, and you do not have to front all of the money. You should have knowledge of who your non-members from the online roster link are prior to the start of the league. Make sure to collect the $25 non-member fee from these players when collecting their team portion & ref fees.
· What if team fees are not paid on time? Failure to pay fees prior to league may result in the team being dropped to waitlist status and replaced by first team on waitlist. If no teams are on the waitlist, teams will not receive first game times or play any games without submitting a roster and paying balance. Dropped team is placed 1st on waitlist until paid in full (if they still want in), else refund is subject to cancellation policy at the time of non-adherence to payment deadline.
Mandatory Shirt/Ball/Roster Pick up (FOR 11v11 LEAGUES ONLY):
You will be notified if you need to pick up your jerseys, ball, roster etc at the BSSC office at 51 Water St, suite 207, Watertown, MA (directions can be found on our website). The date and time of the pickup will be sent out by Casey, typically 2-7 days prior to league start.
*All 11v11 leagues require shirt pick up. Most other leagues, will have a BSSC representative at your first game with your shirts/ball etc.
a. You are also required to get all of your players’ signatures and return a copy to BSSC. Failure to do so could result in your team’s ineligibility for the playoffs.
Additional fees NOT included in Team Fee
o REFEREE FEES
§ $15 ref fees/game (FOR HALF FIELD GAMES: 6v6, 7v7, 8v8 - to be paid in cash each game to referee, including playoffs.
§ $45 ref fees/game (FOR FULL FIELD GAMES: 11v11) ON THE OFF CHANCE ONLY ONE REF SHOWS UP, BOTH TEAMS MUST PAY $35 TO REFEREE.
o $25/NONMEMBER FEES - charged after the 3rd week of the season (not necessarily after your 3rd game). More information below in “Rosters & Membership.”
SPLITZEE – easy & FREE way to collect $ from your teammates!
BSSC has partnered with Splitzee to make it faster & easier for you to collect money from your players. They have a customized landing page for BSSC, and it allows you to receive credit card payments (MC/VISA/DISC/AMEX) for your player’s portion of the team fees which you can easily deposit from Splitzee into your bank account. We truly believe this should reduce the stress of collections and make your job as captain a whole lot easier. Just for trying it out Splitzee will deposit $10 for free into your account – Click here to get started today. If you have any questions, please contact
HOW MUCH DO MY TEAMMATES OWE ME? (VARIES PER TEAM/LEAGUE)
Example of a payment breakdown:
(*breakdown and price varies per team/league – please click links on registration form for your league price & plug into formula)
This is just an EXAMPLE AND MEANT AS A GUIDELINE. IT IS YOUR RESONSIBILITY TO FIND OUT WHAT YOUR LEAGUE FEES ARE AND CALCULATE YOUR TOTALS.
How you divide up charges amongst your teammates is up to you. You, as captain, are responsible for collecting all mandatory fees.
$ ______Team Fee*(Check your leagues’ current offering page for price) / If you got the $50 early discount subtract $50 from your total team fee.
*Team Fee INCLUDES: team ball and shirts. See sidebar for shirts included/league.
Team Fee DOES NOT INCLUDE: nonmember fees or ref fees. / XX = # OF SHIRTS INCLUDED IN TEAM FEE:
5v5 leagues = 10 shirts
6v6 & 7v7 leagues = 12 shirts
8v8 leagues = 14 shirts
Additional shirts are $5/shirt
- $200 Deposit / Deposit is deducted from Team Fee & is charged when registration form is submitted to BSSC Program Manager, pending league availability.
$ ______remaining team fee balance / Remaining team fee balance to be charged on the first day of the league, or the Monday after the first game for weekend leagues.
*If you yourself are a nonmember of BSSC, the system will include your $25 nonmember fee that in the remaining balance of the team fee charge. You will only be charged once for your nonmember fee. Your teammates $25/nonmember fees will be charged after the 3rd week of the season
Additional fees NOT included in Team Fee:
$ ref fees/game - to be paid in cash each game (# games x $ ref fee ($15 or $45 depending on league = $____/ # players = $ per person)
o REFEREE FEES
§ $15 ref fees/game (FOR HALF FIELD GAMES: 6v6, 7v7, 8v8
§ $45 ref fees/game (FOR FULL FIELD GAMES: 11v11) ON THE OFF CHANCE ONLY ONE REF SHOWS UP, BOTH TEAMS MUST PAY $35 TO REFEREE.
o $25/NONMEMBER FEES - charged after the 3rd week of the season (not necessarily after your 3rd game). More information below in “Rosters & Membership.”
For a 7v7 soccer league, if you have 12 players, 8 regular season games, $15 ref fee/game, and you do not qualify for $50 early registration discount, AN EXAMPLE of a breakdown is as follows:
*$1100 Team Fee
+ 120 Ref Fees (8 games x $15 ref fee)
$1220 / 12 players = about $102 per member and
$127 per nonmember (add an extra $25 any nonmember on your roster)
All payments for teams come from the captain ONLY. It is your responsibility to collect the correct amount from your players. This was provided solely as a helpful guideline for you and your teammates.
ONCE YOUR REGISTRATION HAS BEEN PROCESSED & $200 DEPOSIT CHARGED…
The team captain will receive 2 separate emails:
2. payment receipt w/ TEAM CONFIRMATION (AS ATTACHMENT). You will receive an e-mail receipt for any and all payments made. If your team is waitlisted – you will note that the “Total Paid” says zero because you have not been charged. The Team Confirmation attachment that has details and timetables for the league. Captain is responsible of knowing all this information.
3. Team Roster Link. Check spam and inbox for email from . You have full control of your roster up to the roster deadline (3rd week of the season). You will be sent a unique link and password to log into your team’s roster. PLEASE DO NOT DELETE THE “Team Roster Login Information” EMAIL AS YOU WILL NEED THE PASSWORD PROVIDED WITHIN IT TO MAKE ANY ROSTER CHANGES.
a. BSSC has updated our database and our new online roster system is MUCH easier to use to update your roster. When adding a new player, you have to enter their email address first. If they are in the BSSC system (meaning they have participated in a BSSC activity before. It doesn’t necessarily mean they are a BSSC member) then the rest of their info will auto fill. If it does not auto fill, you will be prompted to enter the rest of their info.
i. Email address (you will be prompted to enter an email, if the player is already in the system it will autofill the rest. If not you will be prompted to add the information below.)
ii. First and last name
iii. Birth date
iv. Phone number
v. Gender
b. Spelling and accuracy are important; otherwise the system will view them as a non-member and you will be charged a $25 non-member fee for that person.
c. Our advice is to send a request out to your teammates for this info sooner rather than waiting until the last minute. IT IS YOUR RESPONSIBILITY TO REVIEW ROSTER FOR ERRORS.
ROSTERS & MEMBERSHIP INFORMATION
Rosters are to be submitted using the online link mentioned above. Failing to complete roster can result in being charged the maximum number of non-member fees and/or team being removed from the league.
o Roster changes are allowed up to the 3rd week of the session. After the 3rd week, rosters are locked and only rostered players can play the remaining of the season. (this may not necessarily be after your team’s third game)
o $25/non-member fees will be processed at the conclusion of the 3rd week of the league (this is not necessarily your team’s 3rd game – i.e. if your team has a bye the 1st week). At this time, any outstanding balances will be charged to the credit card provided.
o
MEMBERSHIP STATUS. To avoid the $25 non-member fee, a player must be a BSSC Member ($65/full year) for the duration of the session. A person’s membership status can be found on the roster. For BSSC members, the email address you provide on your team roster MUST match the email address the person has on file with BSSC. Once the $25 non-member fee is charged, it will not be refunded to the captain. The player must pay the $25 to the captain directly and they can no longer apply the $25 toward a membership.
Memberships that expire during the session. If they do not renew before the roster deadline (by renewing for $50, it will extend their membership for one full year from the present expiration date), the captain will be charged the $25 non-member fee. BSSC Memberships must be valid throughout the session at the time the fees are charged.
REFUND POLICY
· Greater than 21 days prior to start of league - a refund of amount paid will be given, less $50 service charge.
· Within 21 days of start of league - NO REFUND will be given unless league is full and a suitable replacement can be made. If replaced, a refund will be given, less a minimum $50 service charge.
· Within 7 days of start of league - NO REFUND.
· For more information regarding refunds & cancellations, click HERE.
REFEREE INFORMATION
a) Teams are responsible to pay the officials prior to each game, for all games, including playoffs. (this is not included in the team fee)
b) There will be one certified referee for 6v6, 7v7, 8v8 leagues
c) There will be 2 certified referees for 11v11. IF there is ever only ONE referee for an 11v11 match, BOTH teams are to pay no more than $35 for the referee fee.
SPORTSMANSHIP POLICY
A primary goal of the Boston Ski & Sports Club is to provide its participants with a fun and pleasurable sporting experience. This experience begins with the arrival at the field/gym/court and continues through the game and subsequent post game activities. We recognize that the nature of sports in and of itself is competitive. Therefore, we have established rules, which dictate how a game is to be played. These rules include both on field and off field behavior. There is more to sports than winning and losing. Participation in sports is an experience. The benefits of fair play, exercise, teamwork, and camaraderie that exist in our sports leagues far outweigh any win or loss that may appear on a Schedule & Standings page. There is neither a time, nor a place in any BSSC sports league for any individual(s) to behave in an unsportsmanlike manner. No matter what the outcome of a play or a game, good sportsmanship MUST be observed at all times.