Office of State Procurement
http://www.des.wa.gov
Current Contract Information
Effective Date: May 28, 2014
Contract number: / 02207 / Commodity code: / 9130Contract title: / Marine Refueling Services (Lubricant & Bilge Pump Services has been deleted)
Purpose: / Fuel Type – the addition of Non- Ethanol Gasoline Pg 12
Contract Term / April 26, 2012 / through: / October 30th, 2015
Original award date: / April 26, 2007 / Maximum Term: / Not to exceed 10 years of award date
Estimated Annual Worth: / $22-$32 million / Estimated Volume (gallons): / 11,800,000
For use by: / Washington State Agencies, Higher Education and Cooperative members
Contract type: / This contract has been designated “MANDATORY” use for state agencies requiring marine refueling services and “CONVEINIENCE” use for all other authorizes contract users.
Scope of contract: / This contract is to establish a new separate Marine Refueling Services umbrella contract in order to satisfy a recently enacted environmental rule intended to minimize the impact of a spill in a marine environment has also added demands to marine refuelers with the most immediate need to address the mobile marine refueling requirements of Washington State Ferries (WSF). This contract only covers mobile marine refueling services under a single award.
However, the state may (at a later date) add other services which may include but is not limited to:
§ Barge marine refueling services
§ Fixed facility marine refueling services
§ Lubricant delivery services in a marine environment
§ Bilge Pump maintenance services in a marine environment
In so doing, terms and conditions specific to these services may be incorporated into this contract.
Contractor: / Rainier Petroleum
Diversity: / MBE 0% / WBE 0% / OTHER 100% / Exempt 0%
This page contains key contract features. Find detailed information on succeeding pages. For more information on this contract or if you have any questions, please contact your local agency Purchasing Office or you may contact our office at the numbers listed below.
State Procurement Officer: / Keith Farley / Office Assistant: / Christine SchoepferPhone Number: / (360) 407-9419 / Phone Number: / (360) 407-9404
Fax Number: / (360) 586-2426 / Fax Number: / (360) 586-2426
Email: / / Email: /
Visit our Internet site: http://www.ga.wa.gov/purchase or search all contracts at: http://www.ga.wa.gov/Purchase/contracts.htm
Current Contract Information
Contract No.: 02207 for Marine Refueling
Page 3
Notes:
- Best Buy: The following provision applies to mandatory use contracts only. This contract is subject to RCW 43.19.190(2) & RCW 43.19.1905(7): which authorizes state agencies to purchase materials, supplies, services, and equipment of equal quantity and quality to those on state contract from non-contract suppliers. Provided that an agency subsequently notifies the Office of State Procurement (OSP) State Procurement Officer (SPO) that the pricing is less costly for such goods or services than the price from the state Contractor. If the non-contract supplier's pricing is less, the state Contractor shall be given the opportunity by the state agency to at least meet the non-contract price.
If the state Contractor cannot meet the price, then the state agency may purchase the item(s) from the non-contract supplier, document the transactions on the appropriate form developed by OSP and forwarded to the SPO administering the state contract. (Reference General Authorities document)
If a lower price can be identified on a repeated basis, the state reserves the right to renegotiate the pricing structure of this agreement. In the event such negotiations fail, the state reserves the right to delete such item(s) from the contract.
- State Agencies: Submit Order directly to Contractor for processing. Political Subdivisions: Submit orders directly to Contractor referencing State of Washington contract number. If you are unsure of your status in the State Purchasing Cooperative call (360) 902-7415.
III. Only authorized purchasers included in the State of Washington Purchasing Cooperative (WSPC) and State of Oregon Cooperative Purchasing Program (DASCPP/ORCPP) listings published and updated periodically by OSP and DAS may purchase from this contract. It is the Contractor’s responsibility to verify membership of these organizations prior to processing orders received under this contract. A list of Washington members is available at: https://fortress.wa.gov/ga/apps/coop/Default.aspx
IV. Contract Terms: This Document includes excerpts of terms and conditions published in the original IFB, including Standard Terms and Conditions, and Definitions, included in the Competitive Procurement Standards published by OSP (as Amended).
- Any existing mandatory use contracts for items that may be encompassed in the scope of this contract offering will be considered the first source of supply for state agency purchasers.
Contractor profiles
Rainier PetroleumFederal Tax ID #:33-0360558 / Credit Cards Accepted: / None
Phone :
Fax : / 206-613-1447
206-623-5158 / Sales Usage Report: / John Camp
Toll Free Phone # / None / Phone: / 206-613-1444
Emergency ( 24/7 ) / 206-623-3480 / Email Address: /
Street Address: / 1711 13th Ave SW / Billing From: / Jaycee Cheung
1711 13th Ave SW
City, State Zip: / Seattle, WA 98134 / City, State Zip: / Seattle, WA 98134
Payment Address: / PO Box 31001-1226 / Orders sent to: / Dispatch Department
City, State Zip: / Pasadena, CA 91110-1226 / 206-613-1442
Customer Service: / Randy Jamerson / Contract Administrator: / Liz Crandall
Phone: / 206-613-1444 / Phone: / 206-613-1447
Email Address: / / Email Address: /
CONTRACT UPDATE:
1. The addition of Non- Ethanol gasoline, multiplier and OPIS reference city
2. Contract Amendment: Effective, April 26, 2013 through October 30, 2015; the Marine Refueling Contract; 02207 will be amended for the next 24 month extension period. All other existing terms; conditions, pricing and product specifications remain unchanged.
3. Contract Amendment: Effective, April 26, 2011 through April 25, 2012; the Marine Refueling Contract; 02207 will be amended for the next 12 month extension period. This amendment also includes the option to hedge a portion of the total fuel purchased under the Marine Refueling Contract. All other existing terms; conditions, pricing and product specifications remain unchanged. Contract Administration Update: Contract has been assigned to Keith Farley
4. Contract Amendment: Effective, June 26, 2010 through April 25, 2011 to complete a 12 month extension option, under the existing terms and conditions, product specification and pricing, including mutually agreed upon changes regarding:
a. Change in OPIS reference biodiesel pricing rack, from Tacoma rack to Seattle rack. Reference section 3.4 titled Biodiesel Pricing, which has been rewritten. (See page 10).
5. Contract Extension: Effective, May 26, 2010 through June 25, 2010 this contract has been extended for an additional 30 days.
6. Contract Extension: Effective, April 25, 2010 through May 25, 2010 this contract has been extended for 30 days, for further follow-up and review of a full 12 month extension term.
7. Contract Update: Effective March 4, 2010 Contracts Administrator changed to Roz Knox.
8. Contract Extension: This contract has been extended for one year (April 26, 2009 through April 25, 2010) under the existing contract terms, conditions, product specifications and pricing, including mutually agreed upon changes regarding:
a. Switch to ULSD dyed as the primary fuel. Reference section 2.2 Fuel Types, paragraph b) Diesel, which has been rewritten. (See page 8).
b. Availability of biodiesel at Seattle rack. Reference section 2.2 Fuel Types, paragraph c), change title to Biodiesel and reword the paragraph. (See page 8).
c. Biodiesel expectation: In order for WSF to comply with legislative requirements, by September 1, 2009, Rainier Petroleum with input from their suppliers will submit a proposal to the OSP Contract Administrator and WSF on how and when biodiesel could be supplied to WSF vessels at other locations provided for in this contract. The supply of biodiesel must be provided by in-line or ratio blending method.
d. Change in OPIS reference biodiesel pricing rack. Reference section 3.4 titled Biodiesel Pricing, which has been rewritten. (See page 9).
e. Increase in Service Fee. Reference section 3.7 titled Service Fees, OPIS Price Multipliers and Rack Reference Cities, in the table for this section, for each terminal listed increase the amount of the Service Fee by $175. (See page 10).
1 OVERVIEW
Recently a new environmental rule was enacted intending to minimize the impact of a spill in a marine environment. This new rule adds new demands to marine refuelers; lubricant and bilge pump service providers. Accordingly, a separate contract has become necessary to address these new rules and requirements, most immediately needed to address the mobile marine refueling requirements of Washington State Ferries (WSF), which this contract will address.
1.1 SCOPE
The purpose of this effort is to establish a Marine Refueling, Lubricant & Bilge Pump Services umbrella contract. Besides conforming to all relevant rules, regulations, laws and industry standard best practices, the state expects Contractor to play a leadership role in maximizing efficiencies and economies in performing these services. To that end, the state endeavors to partner with the most conscientious marine refueling, lubricant and bilge pump service providers who are committed and capable of optimizing the state’s marine refueling, lubricant and bilge pump service needs. The first contract only targeted mobile marine refueling services.
Be advised, that the state may (at a later date) add other services which may include but is not limited to:
§ Barge marine refueling services
§ Fixed facility marine refueling services
§ Lubricant delivery services in a marine environment
§ Bilge Pump maintenance services in a marine environment
In so doing, terms and conditions specific to these services may be incorporated into this contract.
1.2 CONTRACT DESIGNATION
This contract has been designated “MANDATORY” use for state agencies requiring marine refueling; lubricant, or bilge pump services and “CONVEINIENCE” use for all other authorize contract users.
1.3 TERM OF CONTRACT
The initial term of this contract is 2-years from date of award with the option to extend for additional term(s) or portions thereof. Extension for each additional term shall be offered at the sole discretion of the State and are subject to written mutual agreement. The total contract term, including the initial term and all subsequent extensions, shall not exceed 10-years unless an emergency exists and/or special circumstances require a partial term extension. The State reserves the right to extend the Contractor, solely determined by the State.
1.4 ESTIMATED USAGE – Mobile marine refueling services
Based on past and/or projected usage, it is estimated that the mobile marine refueling purchases will approximate 11,800,000 gallons of fuel annually. This is solely an estimate and the state will not guarantee volume commitments. Orders will be placed only on an as needed basis.
1.5 PURCHASERS
Marine refueling services are intended to address the unique requirements of WSF but other authorized purchasers may utilize this contract to satisfy their marine refueling and maintenance service needs. Authorized purchasers will be those agencies requiring marine refueling, lubricant, or bilge pump services, and is available to higher education, and political subdivisions who are members of the State of Washington Purchasing Cooperative (WSPC). Contractor(s) shall not process contract orders from unauthorized purchasers. A list of WSPC members can be found via the web at: https://fortress.wa.gov/ga/apps/coop/Default.aspx . The state accepts no responsibility for payment by WSPC members.
1.6 COST MITIGATION STRATEGIES
In accordance with sec. 608 of ESSB 6091, the State reserves the right to employ various cost mitigation strategies (i.e. hedging) in acquiring fuel via our Contractor. These strategies may include but are not limited to futures contracts, swap transactions, option contracts, costless collars, and long-term storage at no additional costs to our Contractor. The cost mitigation strategies are intended to reduce overall fuel costs and offer our customers an improved level of budgetary certainty when procuring fuel. The Office of State Procurement in consultation with The State Treasurer and the State Investment Board are to explore and implement these cost mitigation strategies as feasible. These financial instruments are to be offered to our customers on an “elect to use” basis and be in compliance with our customers’ bylaws and/or regulations. Customers must receive written approval from the State Contract Administrator before utilizing these financial instruments via this contract and the state accepts no responsibility for payment for the financial services provided to contract users. Customers who elect to utilize these cost mitigation strategies may be charged a fee or other funding mechanisms may be applied to cover the cost of deployment of these cost mitigation strategies.
1.7 Contractor QUALIFICATIONS
The Contractor is an authorized supplier of the fuel to be delivered with facilities, personnel, equipment, certifications and or approvals as required to successfully perform and comply with all contractual requirements and hereby signifies compliance of these requirements will be met. The state reserves the right to request supporting documentation, conduct a site visit and or schedule a meeting to seek clarification to validate claims of qualification compliance. Additionally, the Contractor may be required to provide copies of their fuel supply contract(s) or letter from their supplier(s) (on supplier’s letterhead) showing they have sufficient sources and volumes of fuel available to satisfactorily perform in accordance to contract terms and conditions. The Contractor shall have the capability of fulfilling contract terms within 5-business days of award notification.
1.8 ORDER QUANTITIES
There will be no minimum order quantities as the service fee is expected to cover costs normally associated to a typical delivery (other than fuel costs) irregardless of the amount of fuel delivered.
2 MARINE REFUELING SERVICES
2.1 BULK MARINE REFUELING SERVICES
Marine refueling services are intended to address the unique requirements of WSF but other authorized purchasers may utilize this contract to satisfy their marine refueling and maintenance service needs. Although WSF has historically purchased much of their fuel via the dock, many of WSF vessels also utilize either a truck & trailer combination or a tank wagon for refueling. In such cases, the delivery vehicle will board the vessel where the fuel is then unloaded. Besides conforming to the standard contract terms as defined herein, the following will be applicable to marine refueling services:
a) U. S. Coast Guard Regulations & Environmental Regulations