US Winners
President’s Club – Tenerife 2016
Reimbursement Procedures
Guidelines for a Successful President’s Club
Employee Expense Reimbursement
President’s Club eligible expenses include:
· Ground transportation (within Services Policy Manual guidelines) on President’s Club program dates, incurred to and from your home to airport (i.e., mileage, taxi) not to include car services
· Airport parking fees during President’s Club program dates only
· Meals on President’s Club program travel days only
· Airline luggage charges for up to one (1) bag per person, but not over weight charges
· Passport fees (excluding birth certificate copy fees and expedite processing fees)
· Visas and processing fees
Per Services Policy Manual, all expense reports should be submitted within 30 days of travel (45 days for International travel).
When creating the Expense Report, employees must change the Accounting Defaults information by:
Please note: Employees must change the default accounting information. If PeopleSoft will not accept details for any reason or you are unable to determine where to enter the detail, contact the Employee Reimbursements group at 844-277-4049, option 2 or .
President’s Club expenses may NOT be submitted with any other expenses (e.g., monthly cell phone reimbursement, etc.).
Employees are responsible for retention of original receipts for one year.
Please give these instructions to anyone delegated to enter expenses on your behalf.
If you are a non-Services employee and have difficulty changing the company code and project code, please make sure that the GL Unit is 10050. If you are unable to change the GL Unit to 10050, note in the Comments box on the first page of the report what the changes should be or call 844-277-4049, option 2, or contact for guidance.
Exceptions to these guidelines require approval from Christi Heacox, Manager, Sales Programs and Events ().
Please Note: Failure to comply with these guidelines could result in delay or denial of reimbursement.