FNSBKPG405A Establish and maintain a payroll system
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 60: Describe a payroll system you have set up for a business and the data/information you sourced for input in to the system.
Question 61: In maintaining a payroll system, outline the various functions you have performed and the end of year processes you have managed.
Question 62: Explain at least three (3) situations where you have intervened to resolve a problem with a staff members pay. What action did you take?
KEY POINTSThe candidate’s response should evidence the following / INDUSTRY REQUIREMENTS
These must be evidenced in the candidate’s response / Indicate if response addresses KP and IR / COMMENTS
Record other key points and examples from conversation.
Identify whether a practical assessment is warranted.
Question 60 / Organisational structure and authority
Company policies and procedures
Deductions and allowances
Taxation compliance
Budgeting/ planning
Confidentiality
Security
Describes manual or computerised payroll system
Collates employee data – allowances, deductions, employee details, leave entitlements, pay periods, rates of pay, superannuation details, tax declaration forms, tax file numbers
Creates employee payroll register/timesheet
Allows for variations such as leave, overtime, holiday loading
Considers employee entitlements
Ensures the payroll system meets legislative requirements such as HECS, payroll tax, Medicare levy
Prepares payroll for current period
Seeks approval from designated person
Creates procedures/manual for use of system
Trains others as required
Question 61
Prepares payroll registers
Maintains employee details
Processes documentation for new employees (TFN form, Centre link forms, etc)
Performs payroll calculations
Manages leave
Prepares journal entries and updates general ledger
Performs social security and PAYE contribution calculations
Generate statutory reports
Produces payslips
Generates reports – exception, leave, cost centre, management
Analyses information by department, section and unit
Calculates union contributions
Processes superannuation contributions
Process direct credits or cheques
Performs reconciliations
Prepares payments for annual and long service leave
Prepares individual earnings records
Prepares journal entries
Updates general ledger
Extracts data for Activity Statements
End year processes
Calculates and applies bonuses
Calculates payroll accruals
Generates group certificates
Completes FBT processes and reporting
Completes end of year clearing procedures
Generates statutory government reports
Commences system procedures for start of new financial year
Question 62
Takes details of enquiries/problem/discrepancy
Checks payroll records/data provided
Checks for discrepancies
Checks payment details
Makes amendment to payroll records
Contacts necessary person/s to make amendments
Holds over to next pay if unable to make changes immediately
Contact employee with resolution/outcome
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