Agenda

Elmore Village Council

Monday, October 1 2 , 201 5

P ledge

Roll Call

Prayer

Approval of Minutes – September 2 8 , 201 5

Solicitor Aubry

Mayor Damschroder

Fiscal Officer

Authorization to Pay Bills

Chief Hayes

Superintendent Stoiber

Old/New Business

Audience Participation

Adjournment

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RECORD OF PROCEEDINGS—THE VILLAGE OF ELMORE

Mayor Matt Damschroder called the regular meeting of the Elmore Village Council to order in the Village Council Room at 7:00 p.m. on Monday, September 28, 2015.

Council members: Rick Claar, Tom Deitemyer, Dave Hower, Tom Jackson and Andrea O’Reilly were present. Bob Eickel was excused.

Officers: Solicitor Aubry and Fiscal Officer Sheri Hayes were present.

Deitemyer gave a word of prayer.

The Minutes of the September 14 , 201 5 meeting were approved.

Solicitor Aubry

Ordinance 10-15—authorizing acceptance of the bid of Geddis Paving and Excavating, Inc. for the Jackson Street improvements project and Lincoln/State Street alternate number one bid, and to declare an emergency.

Motion Second Yeas Nays

Suspend O’Reilly Jackson 5 0

Emergency Deitemyer Hower 5 0

To Pass Hower Jackson 5 0

Marty suggested getting a notification out to Jackson Street residents on the street project. Marty noted that he was working with Sheri on the code revisions for the new tax ordinance.

Resolution 4-15—accepting the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor. 3rd Reading

Motion Second Yeas Nays

To Pass Jackson Deitemyer 5 0

Mayor Damschroder

Correspondence Included: Matt announced that Commissioner Steve Arndt is the new State Representative for Ottawa and Erie counties. Pipeline Safety brochure. A letter was received asking the village to remove the bollards on the bike trail. This was sent to committees. Letter from the Harris-Elmore Firefighters’ Association asking for a contribution. There was no action taken. Amp meetings on September 28th and October 1st.

Fiscal Officer

Sheri asked for acceptance of her August tax and financial reports. Hower moved and Claar seconded to accept the reports. Motion passed by a unanimous roll call vote. Sheri had a line item transfer of $300. Hower moved and Jackson seconded to approve the line item transfer. Motion passed by a unanimous roll call vote. The line item transfer was to Com. Ctr. Contractual (1000-730-399-1002) from Com. Ctr. Capital (1000-730-590-1002).

Authorization to pay the bills

Deitemyer moved and Jackson seconded to pay the bills. Motion passed by a unanimous roll call vote.

Finance

Nothing to report.

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Planning & Environment

Tom reported that the committee wanted to move forward with quotes on two electric car charging stations. Specs for the police station generators and the administrative building are now being written. Discussion was held on the Community Center improvements. They discussed the issue that there is no provision in our code for noxious weeds. Tom asked if bids for village contracts need to be advertised to receive the best pricing for the village. Council: Discussion was held on quotes for the concrete drive for the police garage. We only received one quote. Deitemyer had a second quote that he passed

to council from Jeff Andrews. Hower moved and Claar seconded to hire Dan Roepke Sr. to do the concrete drive. Motion passed by a unanimous roll call vote.

Economic Development

Nothing to report. Council: Matt reported that there is a JEDD meeting in Sandusky on October 13 th .

Securit y

Andrea reported that the committee discussed the phone issue. The committee fees that the current phone process and instructions are adequate. Chief Hayes suggested waiting until 2016 to purchase a new cruiser.

Personnel

Nothing to discuss.

S treets

Nothing to discuss.

O ld/New Business

Marty reported that he is working on a new clock agreement. Matt reported that they will be starting renovation at the bank soon. Deitemyer questioned contractor insurance. Deitemyer reported that we have two new businesses in town.

A udience Participation

Matt introduced the three candidates running for the open council seats. Dave Hower is running for re-election. Zak Floro and Ben Drill are also running. Judy Zimmerman was present from the Harris Elmore Library to explain the library levy renewal request that will be on the ballot and where that money is spent.

Adjournment

At 7:58 p.m. with no further business Jackson moved and O’Reilly seconded to adjourn.

_____________________________ ________________________________

Mayor Matt Damschroder Sheri Hayes, Fiscal Officer