Page 1
Supplemental Bid Bulletin No. 1
Republic of the Philippines
OFFICE OF THE OMBUDSMAN
Ombudsman Building, Agham Road, North Triangle, Diliman, Quezon City
TELEFAX # 929-37-59
EMAIL :
WEBSITE : www.ombudsman.gov.ph
SUPPLEMENTAL BID BULLETIN NO. 1
RE: PUBLIC BIDDING FOR ONE (1) UNIT DOCUMENT SCANNER
FOR THE OFFICE OF THE OMBUDSMAN
23 November 2012
AMENDMENTS TO THE BIDDING DOCUMENTS
As discussed during the Pre-Bid Conference held on November 19, 2012, the Bids and Awards Committee hereby issues the following amendments:
1. Please note the amendments/additions in OMBUDSMAN BID FORM NO. 1 (Technical Proposals) which are underscored and highlighted as follows:
1.a. The technical specification “Scanner Type: Flatbed and ADF” be modified to “Scanner Type: Flatbed and ADF (One Piece Hardware)”.
1.b. The technical specification “Compatible Operating Systems: Microsoft WindowsXPHome, XP Pro, XP x64, Windows 7” be modified to “Compatible Operating Systems: For 32 and 64 bit: Microsoft® Windows ® XP Home, XP Professional, Windows 7, Windows 8”
2. Please note also the amendments/additions in Section III. Bid Data Sheet
as posted in PhilGeps:
“ITB Clause 9.1 The Procuring Entity will hold a pre-bid conference for this Project on November 19, 2012, at 1:30 p.m. at the Ombudsman Hearing Room, Ombudsman Building, Office of the Ombudsman, Agham Road, Quezon City.
ITB Clause 21 The deadline for submission of bids is December 3, 2012 at 1:00 pm. Late Bids shall not be accepted.
“ITB Clause 24.1 The date and time of bid opening is December 3, 2012 at 1:30 pm.”
3. Bidders who already purchased the bidding documents are reminded to use the attached Amended Ombudsman Bid Form No. 1 (Technical Proposals), in lieu of the bid form previously issued.
For further inquiries, you may coordinate with the Bids and Awards Committee Secretariat at Tel. No. 929-37-59.
Please be guided accordingly.
(Sgd.) EVELYN A. BALITON
Assistant Ombudsman, PACPO
Chairperson, Bids and Awards Committee
Attachments: Amended Ombudsman Bid Form No. 1 (Technical Proposals)
EAB/RSF/jsv
AMENDED OMBUDSMAN BID FORM NO. 1 – TECHNICAL PROPOSAL
HON. EVELYN A. BALITON
Chairman, Bids and Awards Committee
Office of the Ombudsman
Agham Road, North Triangle
Diliman, Quezon City
M a d a m :
Herewith is our TECHNICAL PROPOSAL for your office requirement:
(INSTRUCTION TO BIDDER: Check the “Comply” box if bidder complies with the Ombudsman Specifications.
A Technical Proposal containing unchecked “Comply” boxes would be automatically rated as “FAILED.”)
QTY / OMBUDSMAN SPECIFICATIONS / BIDDER’S SPECIFICATIONS1 Unit / SCANNER (High Speed Document Scanner) / * Comply
Technical Specifications: / * Comply
Manufacturer’s Certification / ISO 9001
(compliant for at least 10 years) / * Comply
Scanning Modes / Simplex/Duplex, color/Grayscale/Monochrome / * Comply
Scanner Type / Flatbed and ADF (one piece hardware) / * Comply
Optical Scanning Resolution / 600 dpi or higher / * Comply
Scanning Speed (200 dpi) / At least 90 ppm
(color/grayscale/monochrome) / * Comply
Paper chute/hopper capacity / At least 200 sheets / * Comply
Document size / ADF and flatbed: at least 11” x 17” / * Comply
Daily Duty Cycle / At least 15,000 pages / * Comply
Features / Double-feed detection, blank page removal / * Comply
Interface / USB 2.0 or latest / * Comply
Compatible Operating Systems / For 32 and 64 bit: Microsoft ® Windows® XP Home, XP Professional, Windows 7,Windows 8 / * Comply
Accessories/Software / Power cord (Phil. Standard), USB cable, driver, bundled software, and user manual. / * Comply
After Sales Support / * Comply
· Monday to Saturday, office hours technical support / * Comply
· With customer service division/section of at least 3 years experience in IT business and capable of receiving request for technical support/service through online and/or email. / * Comply
· Capable of providing technical service/assistance within 24 hours (next day response time, 8x5). / * Comply
· With reliable ticketing/monitoring system/procedure of monitoring all received service request base on issued report/incident number for proper monitoring and tracing. / * Comply
· Composed of certified service engineers/technician of the product/unit being offered. / * Comply
· At least 1-year warranty on parts and labor (on-site) / * Comply
· Hardware set-up, installation and configuration. / * Comply
· Free training (operator/user training) on the use/operation of the unit / * Comply
· Free service back-up unit (1:1) until defective unit under warranty is considered repaired / * Comply
· Availability of parts and consumables in local market by local distributor / * Comply
· Delivery period within 30 calendars days upon issuance of Notice to Proceed. / * Comply
Very truly yours,
Signature Over Printed Name
Position
Company
__
Telephone Number/s
Date