Minutes of the Board of Directors /PA State Nurses Association

March 28, 2013/Page 2

Board of Directors Meeting Minutes

Conference Call

March 28, 2013

1 p.m.

Roll Call:

Board Members in attendance:

Chris Alichnie, President; Paul Tarves, Vice President; Patrick Kenny, Secretary; Julia Greenawalt, Treasurer; Carol Coles, Niki Hartman, Andrea Hollingsworth, Latasha Kast, Kelly Kuhns, Donna Ayers Snelson, and Zane Wolf.

Guests: Carol Hackenbracht, PA Association of School Nurses & Practitioners (PASNAP); Diane Hughes, President, Academy of Medical Surgical Nurses, Western PA; Toni McAndrew, Past PSNA President; Dianne Barben, President of PSNA District 5; Karen Flad, President of PASNAP; Karen Willard, President of PSNA District 5; Sherri Becker, DNP Student at Thomas Jefferson.

Staff in attendance: Betsy Snook, Wayne Reich, Karen Reinert, Jennifer Neidig, Kevin Busher, and Ashley Bear, PSNA Intern. PSNA Consultant: Patti Gates Smith. Nursing Foundation of Pennsylvania: Shirl Shaffer.

Topic / Discussion / Action / Ownership
A. Approval of the January 31, 2013, minutes / Chris Alichnie called the meeting to order at 1 p.m. She reviewed the minutes from the January 31, 2013, meeting and asked for a motion to approve. / Motion #1: Paul Tarves made a motion seconded by Patrick Kenny to approve the minutes of the January 31, 2013, Board meeting as corrected. Motion passed with one abstention.
B. President’s
Report
C. Report from the Treasurer / • Chris reviewed her President’s report, which included events she attended on behalf of PSNA. She joined multiple conference calls and webinars during the past few months and attended several meetings regarding the Action Coalition.
• Chris met with the SNAP President, Kayleigh Jackson, to discuss their involvement in the Regional Action Coalition and attended the AARP Foundations’ National Action Coalition Summit in Washington, DC. She and Betsy Snook recently met with a potential non-nurse co-lead business partner for the Action Coalition; it was a good meeting and she will keep the Board updated on the progress of upcoming meetings with this potential partner.
• The first District President’s/Leadership meeting was recently held as a conference call; the next meeting/conference call is scheduled for April 23rd. Chris thanked Wayne Reich and Kevin Busher for their involvement in these meetings.
• The CEO evaluation is still pending. Chris will wait to receive 100% participation from the Board members before compiling the information.
•Chris thanked the Board members that have donated to the Nursing Foundation of Pennsylvania and the PSNA PAC. She asked that those that have not donated to please do so. She is looking for 100% participation from the Board members in the contribution campaign for 2013.
•Ashley Baer has agreed to serve as the PSNA GRC chair; she has been approved by the PSNA Board of Directors.
•Chris asked that the Expense Reimbursement policy is reviewed/updated. An Executive Committee conference call will be scheduled in April to review reimbursement policies and official PSNA activities.
• Julia Greenawalt reviewed PSNA’s Financial statement from February 2013. She reported that dues revenue and non-dues revenue came in over budget during the eight months into the new fiscal year, due to the ANA rebate and the Continuing Education (CE) programs and new CE manuals. As a whole, the general operations for July 1, 2012 through February 28, 2013, were under budget. / FYI
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A District President’s meeting has been scheduled for April 23rd.
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A conference call will be scheduled with the Executive Committee to review the Expense Reimbursement policy regarding payment at the Summit and other reimbursements.
Motion #2: Paul Tarves made a motion seconded by Patrick Kenny to accept the report of the Treasurer. Motion passed unanimously. / Karen Reinert
D. Report from the CEO / • Betsy Snook thanked the Board members for allowing her to attend the Harvard Executive Education – Shaping Healthcare Delivery Policy and discussed information she received during the sessions she attended.
• Betsy also reported that she and Chris Alichnie have attended many meetings in the past few months and they have been extremely busy. Betsy referred to her written report and asked if anyone had questions. No questions were presented. / FYI
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E. Report from the Pennsylvania Action Coalition / • The Pennsylvania Action Coalition (PA-AC) has officially received funds from the RWJF State Implementation Grant for the period of February 2013 through December 2014. This grant allows for official office space, which has been leased in the same office building that PSNA is located, and an Administrative Coordinator. Sylvia Hill has been hired as the Administrative Coordinator. Currently, nine Regional Action Coalitions (RACs) have been developed; a few RAC meetings have taken place with more scheduled in upcoming months.
• A Nursing Education Survey was sent by the PA-AC in cooperation with the Pennsylvania Coalition for the Advancement of Nursing Education (PCANE) to obtain data on faculty needs and requirements for the four nursing education sectors: practical nursing, associate degree nursing, diploma nursing, and baccalaureate nursing. Chris thanked all that completed the survey.
• A question was presented regarding Fran Ward remaining as the Interim Director of the PA-AC. / Additional RAC meetings will be scheduled in upcoming months.
The response rate for the survey has been good with the diploma and baccalaureate programs at 100% response rate; the practical nursing programs at 80.30% response rate and 25 of the 26 associate degree programs responding to the survey.
Fran will remain as the interim Executive Director for the term of the two-year grant. / Fran Ward
F. Report from the New to Practice Task Force / • Donna Ayers Snelson and Latasha Kast reported on the PSNA New To Practice Task Force. The Task Force met in February and is close to finalizing its new logo. Kaplan Nursing will present a 2-hour NCLEX review session during the May 21st annual Summit.
• A website link/page has been developed regarding the New to Practice Task Force and it will be placed on NurseFuture.com (a computer resource for nursing) on the PSNA website to allow access to information regarding the Task Force. / FYI
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G. Staff
Reports / Membership:
• Wayne Reich reported that PSNA currently has 2290 members, which is a 16 member drop from January. Wayne stated that a drop like this occurs 2-3 times a year. The current retention rate is 75%.
• ANA’s new Director of Membership has been very collaborative in reaching out to the CMAs. Currently, PSNA is enrolled in some of ANA’s marketing pilot- programs.
• The first District Leadership conference call was held on January 20th with twelve people attending. The next call will be held on April 23rd at 3 p.m. and will be repeated a week later on April 30th at 6 p.m. These calls are open to all Board members.
• Consents-to-Serve will become available on April 1st. Wayne indicated that eligible Board members wanting to serve should submit a consent-to-serve no later than the end of May, which is the deadline date.
•An all-member mailing regarding a “Protecting the Protectors” flyer was recently mailed to members. Chris Alichnie thanked the PSNA staff for a job well done on this flyer.
• An annual PSNA survey to all members and non-members is currently available and Wayne asked that all take some time to complete the survey.
• A suggested retention rate has been set at 82% by PSNA. Chris Alichnie indicated that she sends a personal note to all new members; however, some of the feedbacks on our surveys show that some members do not hear from their Districts after they have joined. Chris asked that all Districts reach out to new members. A decision was made to have Wayne email each District President and District liaison a list of the new members each month, until the new District Administration website is completed. Another suggestion was to invite new members to attend District meetings free of charge.
Communications:
• Jennifer Neidig reported that PSNA has several events scheduled in 2013; they include Star Leadership, the Summit in May and the Summit/Gala in October, two Town Halls (Richboro and Millersville), Legislative Day on April 15tt and the Congress meeting on April 16th.
• The Awards Committee recently met to discuss opening the PSNA Award nominations in late May for the 2013 Summit in October. The number of Awards that will be given at the 2013 October Summit/gala has been changed. This year fewer awards will be given; a Lifetime Achievement Award is a new award and will encompass many of the previous awards.
• Requests regarding Scholarships for Nursing have been received at PSNA and Jennifer asked that information pertaining to nursing scholarships is sent to her so she can pass the information to anyone making an inquiry. Zane Wolf asked if PSNA District scholarships could be standardized; Wayne Reich indicated he would contact the Districts regarding the scholarships they offer. He also stated that last year PSNA sent District 6’s scholarship information (at their request) to PSNA’s student contact email list. PSNA will do the same for any District that requests this method of distributing scholarship information.
• Jennifer thanked Patrick Kenny for the invitation to the Southeastern Student Nurse Challenge Bowl held at DeSales University; the University hosted the bowl and she and Wayne Reich met with many students and faculty from surrounding area Schools and Universities.
• Jennifer noted that a Board meeting has been added to the schedule for the October Summit; the meeting will be held on October 17th from 2:30 p.m. to 4:30 p.m.
Professional Development:
• Patti Smith reported that the CE department continues to be extremely busy; seventeen applications have been received in the past fifteen days.
• Sylvia Hill will orientate Lynn Washington who was hired as the CE Assistant; Lynn recently retired from the Department of Health and will work4 hours per day 5 days per week.
• Patti Smith reported that one speaker cancelled for the May Summit and was replaced by Alicia Rossiter.
• The PSNA Congress will meet on April 16th. A few of the Organization Affiliates that recently joined will attend this session. The billing cycle for the Affiliates has been changed and they will now be billed the first of the year; fifteen Affiliates have renewed after receiving a bill for 2013.
• The PCANE group will meet on April 19th and the Star Leadership Mentoring program met on March 21st; the evaluations received indicated that all went well.
• PSNA is working with several schools across the state to facilitate gathering research. PSNA is assisting a student at Penn State; she is conducting a pilot study regarding “critical demographic and workplace factors that influence work engagement in Nursing Practice in Pennsylvania”.
Legislative:
• Kevin Busher reported that PSNA continues to hold Town Hall meetings across the state. District 16 will host a Town Hall meeting at Millersville University on Thursday, April 18th from 6 – 8 p.m. with a District meeting from 6-6:30 p.m. District 7 will host a Town Hall at the Public Library in Richboro on Thursday, May 2nd from 6 – 8 p.m. and also hold a District meeting from 6 – 6:30 p.m. Kevin thanked Patrick Kenny, Cheryl Mee and Zane Wolf for helping with all of the logistics surrounding these meetings.
•PSNA is in discussion with Penn State University to host Town Hall meetings at their satellite campuses. PSNA could possibly hold up to seventeen Town Hall meetings within the next two years using all of their different branches across the state.
• Legislative Day is scheduled for April 15th. Currently, 125 people have registered and meetings have been set up with their Representatives and Senators. A Legislative Breakfast has been planned with a press conference and Continuing Education sessions. Janet Haebler from ANA, Mary Ann Dailey, and Representative Stan Saylor will present during the CE sessions.
• The PSNA PAC currently has $3400 in its coffers. The PSNA Government Relations Committee (GRC) will conduct a Silent Auction at the May Summit and a telephone bank will be planned in the near future to continue efforts to raise money for the PSNA PAC.
• Since January 1st, Kevin has been lobbying almost every day at the Capitol regarding PSNA legislation. Mauree Gingrich has agreed to be the prime sponsor of the Safe Staffing bill and is drafting a co-sponsor memo regarding the bill.
• Senator Erickson has introduced Senate Bill 5, which is the Health Clinics Bill, in the Senate. The bill, if approved, would provide 4 – 5 million dollars to open and maintain Health Clinics. / FYI
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Several issues will be discussed and they include an update on what is happening on the PSNA Board, shared best practices, PSNA Legislation and membership issues.
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Wayne will make sure that a list of new members is emailed to each District President and District liaison each month. The topic “how to reach out to new members” will be added to the agenda for the next District conference call scheduled for April 23rd.
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PSNA has been hearing more often from the PSNA Districts and Jennifer thanked the District Leadership for their interaction with PSNA.
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PSNA will hold two Town Hall meetings in April.
Penn State may offer the option of hosting PSNA Town Hall meetings using their satellite campuses.
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A telephone bank will be planned in the near future to raise money for PSNA’s Political Action Committee.
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FYI / Wayne Reich
Wayne
Reich
Kevin Busher
H. Report from the Bylaws Committee / • Wayne reviewed the proposed Bylaws changes included within the Board of Directors packet. The proposed changes reflect changes requested by ANA to include “ANA Membership Assembly”.
• Under the ANA changes, PSNA will be allotted two ANA representatives at the ANA Membership Assembly; the President will serve as the first representative and an ANA representative will be elected (from PSNA membership) to serve as the second representative with the Vice President serving as an alternate ANA representative.
• A change was suggested to make Article II Section 2.9 clearer regarding the benefits of PSNA state only membership. Under #9 it will read “Shall be entitled to the same benefits as PSNA/ANA/DNA members except for the benefit of national membership representation at the ANA Membership Assembly and may not be nominated for or hold an elected position or receive the ANA news periodicals.” / All references in the PSN Bylaws to “ANA House of Delegates” will be changed to “ANA Membership Assembly.”
FYI
This suggested change to add “or hold” to Article II, Section 2.9 on the proposed Bylaws will go back to the Bylaws Committee for approval. Additionally, under Article I Section 2 the Bylaws Committee will review the suggestion to renumber this Section; currently there are two sentences stating the same purpose.
I. NFP Report / • Shirl Shaffer reported that the Nursing Foundation of Pennsylvania received annual fund dollars for the first quarter of 2013 in the amount of $2,092.66.
• Shirl reported on several items taking place within the Foundation: 1) A draft proposal is in the review process for general operating support to Highmark requesting a match to the recent planned gift of $200,000.00; 2) Two interns continue to work with the Foundation; 3) Information regarding the Spring scholarships has been disseminated; 4) Plans are underway for the upcoming October Summit/Gala; 5) NurseFuture.com will be represented at the upcoming PSNA Legislative Day; 6) Ms. Fasick’s will continues to be in litigation; 7) Shirl will send letters to PSNA lifetime members asking if she can visit and speak to them regarding supporting the NFP. 7) Five separate checks totaling $196,000.00 will be received from the Albert Einstein School of Nursing Alumni; 8) the next NFP meeting has been scheduled for April 2, 2013, in Harrisburg. / FYI
J. Misc. / Toni McAndrew suggested that past PSNA Presidents be included in the Summit. Betsy Snook reported that for the 110th Summit/Gala in October, all past presidents will receive an invitation along with lifetime members and past CEO’s.
• Diane Hughes thanked PSNA for allowing her to join the conference call. / FYI
Next Meeting / The next PSNA Board of Directors meeting is scheduled for May 20, 2013, 11:30 a.m. at DeSales University. / FYI
Adjournment / Meeting adjourned at 1: 45 p.m. The PSNA Board was called into Executive Session for the purpose of reviewing a recommendation from the PSNA CEO to restructure the 2012-2013 PSNA budget. / Motion #4: Patrick Kenny made a motion seconded by Paul Tarves to adjourn meeting. Motion passed unanimously.

Respectfully submitted,