Pend Oreille County Library District
Board of Trustees Minutes of Regular Meeting
March 23, 2017, POCLD Office, Newport, WA
REGULAR MEETING
1. CALL TO ORDER: The Board Meeting was called to order at 4:04 p.m. by Chair Katherine
Schutte
Other Members Present: Trustee Steve Dawson, Trustee Jane Miller Floyd, Trustee Lea Porter
Members Absent: Trustee Diane Stone
Staff Present: Mandy Walters (Director),Denise Pontius (Financial Manager)
Recording Secretary: Steve Dawson
Public: None
2. CONSENT AGENDA: Adopted with no changes. All Trustees Approved.
2.1 Approval of Agenda
2.2 Approval of Minutes: February 23, 2017 General Meeting
2.3 Approval of Voucher List: No. 19662 through No. 19696, dated February 1 – 28, 2017, in the amount of $40,764.83
2.4 Unfinished Business: Five Year Plan - On Hold
3. SHORT TAKES WEBINAR: What it Means to be a Trustee was viewed.
4. PUBLIC PRESENTATIONS: None
5. FINANCIALS: Pontius answered questions about the February reports. Chair had Movie License moved on spreadsheet from misc. Minor Correction.
6. DIRECTOR’S REPORT:
6.1. News: Summer Reading Program Discussed. Seattle City Light $500 donation for Mets.
6.2. Website, Email, Social Media: New Web Site Accomplished. Will go Live Online April 3, 2017.
Evergreen Art Assoc. sale discussed. Agreement will be done with no risk to POCLD and no Money Amount Displayed. Anyone wanting art will have to contact Evergreen.
Automation for Library Computer Use Discussed (Envisionware). This will be looked into.
6.3. Metalines Update, Access, Repairs: Cutter agreement discussed, contract needs clarification. Effort to limit copies. Log Started for Copier. Mandy met with Superintendent of Selkirk School District. Fines discussed. 150 Core Cards given out (Library Card). Discussion was held about request for screening school children’s checkouts. It is not permissible under the Library Bill of Rights.
6.4. Wireless Internet Speed/Phones: Walters is still trying to reach Paul at POVN for Phones. Phone has to be swapped to see if it's phone. Some of the customer problems involve dialing old number.
7. UNFINISHED BUSINESS:
7.1. Policies Progress Plan: Walters presented six new policies for Board approval. (See Feb 2017 Minutes). Collection Development, Eligibility of Patrons, Library Card Terms, Photo Policy, Requirement for Computer Use. Chair asked for Vote. All agreed with Final Revision of these policies.
Note: Additional policies under review.
7.2. Washington Library Legislative Day: March 16 in Olympia, Washington. Floyd went to meet elected officials. Walters provided items to leave with Officials.
7.3 Finance Committee Report: Committee met on March 23 prior to the Board Meeting. Walters reported that discussion was held about various budget items. Holiday Closures. Holiday Bank for employees. 1k Year costs of Holiday Bank. All branches will have standard hours. Starting June 1st, 2017. Savings of 22k.
8. NEW BUSINESS: Discussion was held about replacing the lights in the Newport Branch with LED bulbs.
9. RECAP AND FUTURE AGENDA ITEMS: More Policies and More Finance Committee Meetings.
10. ADJOURNMENT AND NEXT MEETING DATE: The meeting adjourned at 5:58 p.m.
The next regular meeting will be held Thursday, April 27, 2017 at 4:00 p.m. at the Calispel Valley Library in Cusick.
Respectfully submitted by Steve Dawson,
_____________________________ ______________________________
Chair Katherine Schutte Secretary Stephen F. Dawson III