Peace Corps Jamaica Vacancy Announcement

Peace Corps Jamaica Vacancy Announcement

Office Attendant

The United States Peace Corps seeks an experienced professional to serve as Office Attendant for the Peace Corps Office, to be based in Kingston. The Office Attendant is a general support position, primarily responsible for overall cleanliness of the office. The working hours are 10a to 6:30p, Monday through Friday. Applicants must have previous experience performing office attendant duties in a business setting, and the ability to lift items up to 20 pounds without assistance. Experience in a multicultural environment is highly desired.

Remuneration: Starting Basic Salary is J$807,028 per annum. Allowances total $141,588 per annum, and a bonus is payable at 8.33% of Basic Salary. This position is for a one year contract with four additional one-year option periods; pending successful performance and availability of funds, the contract is renewable annually without expiration.

Please review the following pages for detailed information regarding the position. Only applications including the following information will be reviewed:

1.  Completed Sections 1-3 of the Application Form (pages 5-11)

2.  Resume

3.  Cover Letter

In order to be considered for employment, please submit all requested documents via email to with the subject line “Office Attendant.”

Peace Corps reserves the right not to consider applications received after closing date and/or failing to follow application instructions. Only shortlisted candidates will be contacted for interviews. Appointment will be based on successful security clearance and availability of funds.

Applications are due by 8:00 a.m. on April 19, 2017.

STATEMENT OF WORK

Office Attendant/Janitor

DUTY STATION: Kingston, Peace Corps Office

BASIS OF EMPLOYMENT: Long-Term Personal Services Contract

SUPERVISOR: General Services Manager (GSM)

SUPERVISES: N/A

GENERAL: The Office Attendant is a general support position, primarily responsible for overall cleanliness of the office. The working hours are 10a to 6:30p, Monday through Friday. The Contractor is subject to worldwide availability and may be requested by the Peace Corps to be reassigned or transferred permanently to another Peace Corps Post/Headquarters or perform temporary duties (TDY) as required and to travel to other assignments within Peace Corps’ as assigned. Any such reassignment or transfer shall be subject to agreement of the Contractor. The Statement of Work as defined will remain the same; however the duties may be subject to change as determined by the Contracting Officer.

DUTIES AND RESPONSIBILITIES:

Daily Cleaning Duties 70%

·  Sweep and mop all floors, including staircases and hallways

·  Dust and clean all furniture

·  Wipe and sanitize all phones

·  Clean workstations, to include damp wipe of chairs, desk surfaces, tops of partitions, and base of furniture/equipment

·  Dust office equipment, including photocopier, fax machine, and computer

·  Clean bathrooms, including toilets, mirrors, sinks, and countertops

·  Clean kitchens, including washing dishes and spot cleaning appliances

·  Clean Medical Unit offices and treatment rooms, using infection prevention techniques

·  Empty all waste paper bins, wash and/or wipe them clean, replace liners and put them in their respective locations

·  Remove smudges and splashes on walls, doors, door frames, windows, partitions and around light fixtures

·  Clean interior of all glass entry doors, as well as exterior on ground floor

·  Report any items in need of repair or maintenance immediately to the General Services Manager (GSM)

·  Other office attendant duties, as assigned by GSM or Director of Management and Operations

Periodic Cleaning Duties 20%

·  Polish brass surfaces, including door and window handles, and plaques

·  Dust of tall furniture, picture frames, and areas not covered in daily cleaning

·  Spot clean of baseboards, walls, and trim

·  Polish floor, as-needed

·  Dust window sills and blinds

·  Sweep and wash terraces and balconies

·  Remove cobwebs

·  Assist with preparation of residences for entry and exit of USDH staff

Monthly Cleaning Duties 5%

·  Clean major appliances inside and out, including refrigerators, microwaves, and stoves

·  Wipe all window blinds with a damp cloth

·  Clean interior window glass

·  Move all furniture (with assistance) and polish the floor underneath, as-necessary

Safety and Security and General Duties 5%

Volunteer and Office Safety and Security

·  Must be knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of incidents involving V/Ts and any other safety and security incident

·  Participates in Emergency Action Plan exercises as required by either drills or actual events

General Staff Duties

·  Actively participates in all-staff meetings and staff development retreats

·  Backup duties for other staff members as assigned by the General Services Manager, Director of Management and Operations, or Country Director

OTHER:

Teamwork, Professionalism and Judgment

·  Displays highest level of professional and ethical conduct at all times, treating colleagues, Volunteers and community members in a respectful manner that encourages collaboration and effective teamwork at Peace Corps Jamaica

·  Maintains confidentiality and discloses any potential conflict of interest

·  The position may require overtime on an infrequent basis; contractor is eligible to claim overtime pay if time is authorized in advance

DESIRED QUALIFICATIONS:

Knowledge, Skills, Abilities and Attitudes

·  Must be able to communicate and work effectively in a multicultural environment

·  Ability to work well independently and effectively as a member of a team

·  Prior experience in attendant duties in an office setting

·  Ability to lift items up to 20 pounds, without assistance

DESIRED BUT NOT REQUIRED QUALIFICATIONS:

·  Experience with international organizations

Peace Corps Office Attendant

JOB APPLICATION FORM

Only complete applications will be considered

Section 1

1.  JOB INFORMATION

Vacancy Position Title: Office Attendant

2.  PERSONAL INFORMATION

Name
Email Address
Address
Phone numbers
TRN or Social Security Number

3.  EDUCATION

Complete the following information for all high schools and universities attended:

School Name
City and state/parish
Major (if applicable)
Type of degree/diploma received
Date degree/diploma received
School Name
City and state/parish
Major (if applicable)
Type of degree/diploma received
Date degree/diploma received

(add additional schools as-needed)

4.  WORK EXPERIENCE

Complete the following information for all related work experience over the past 10 years (paid and non-paid).

Employer’s Name & Address
Job Title
Hours per week
Starting Date (Mo & Yr)
Ending Date (Mo & Yr)
Duties and accomplishments
If this is your current employer, may we contact your supervisor?
If yes, please provide name and phone number:
Employer’s Name & Address
Job Title
Hours per week
Starting Date (Mo & Yr)
Ending Date (Mo & Yr)
Duties and accomplishments
If this is your current employer, may we contact your supervisor?
If yes, please provide name and phone number:
Employer’s Name & Address
Job Title
Hours per week
Starting Date (Mo & Yr)
Ending Date (Mo & Yr)
Duties and accomplishments
If this is your current employer, may we contact your supervisor?
If yes, please provide name and phone number:
Employer’s Name & Address
Job Title
Hours per week
Starting Date (Mo & Yr)
Ending Date (Mo & Yr)
Duties and accomplishments
If this is your current employer, may we contact your supervisor?
If yes, please provide name and phone number:

(add additional work as-needed)

5.  OTHER QUALIFICATIONS

Please list any job-related training courses including titles and dates, skills, (e.g., foreign languages, computer knowledge, typing speed), as well as any job-related certificates, licenses, honors and special accomplishments:

Section 2

Please read each of the following questions carefully and answer yes or no:

1.  Would you have any difficulty getting to work at 10:00 a.m. each day?

____Yes ___No

2.  Would you have any difficulty lifting items up to 20 pounds?

____Yes ___No

3.  Do you have any conditions such as allergies that might affect your ability to perform the duties listing in the Statement of Work?

____Yes ___No

4.  Are you able to perform these duties in a three story building without an elevator?

____Yes ___No

5.  Do you have experience working in an office setting with 20 or more persons?

____Yes ___No

If you answered “yes” to all of the questions above, please complete the next section. Please read each question below carefully and ensure that your response sufficiently demonstrates your qualification and suitability for the position. Please note that answers will require more than a “yes” or “no” response; please go into as much relevant detail as possible. Responses must be typed directly onto this form.

1.  Describe in detail the Office Attendant duties that you have previously performed.

Response:

2.  Have you performed Office Attendant duties as part of team, or have you worked alone?

Response:

a.  If/When you work alone, what do you think are the most important items to perform first?

Response:

b.  Why is it important to perform these first?

Response:

3.  Have you ever worked with individuals from a different culture, whether in Jamaica or outside of Jamaica?

Response:

a.  If yes, what were some of the difficulties you faced?

Response:

b.  How did you overcome those difficulties? Give one example.

Response:

4.  Share a situation in which you had to formally communicate with staff or visitors during the course of your job.

Response:

5.  Share with us situations in which you have had to formally communicate (orally and in written form) with non-governmental or governmental organizations.

Response:

Section 3

Provide the name and contact information of three (3) references, two of which must be professional references:

1.

2.

3.

This application form must be sent along with your cover letter and resume for consideration.