WELCOME TO THE 2017 SOUTH REGION
CROSS-COUNTRY MEETS!!
On behalf of the South Region Athletic Association and the Physical and Health Education Department, we would like to extend our Sincere Thanks and Appreciation to the Teachers listed below for their assistance in convening and organizing the 2017 Cross-Country Meets.
Master Convenor:
John Carvalho St. Rita (5216)
Site Convenors:
John Carvalho St. Rita (5216)
Reno Perlin St. Nicholas of Bari (5355)
Peter Bernotas St. Catherine (5316)
Adrian Olsthoorn Pope Francis/St. James (Retired)
Committee Members:
Megan Ryan Lamothe HPE Resource Teacher
John Albert St. John
Chris Collins Canadian Martyrs
Jackie Ryan St. Joseph
Don Fraser St. Joseph
John Carvalho St. Rita
With your assistance and cooperation we can ensure that the meets provide a safe, rewarding and enjoyable experience for all of our students.
If you have any concerns pertaining to the information outlined in this booklet, please direct them to the Master Convenor.
Sincerely,
John Carvalho Megan Ryan Lamothe
St. Rita C.S. Physical/Health/Outdoor Education Department
Master Convenor HPE Resource Teacher
2017 SOUTH REGION
CROSS-COUNTRY DIVISIONAL MEETS
*(KEW BEACH at THE BEACHES-BOARDWALK)*
NO.# / MEET 1
TUESDAY, OCTOBER 10th / MEET 2
WEDNESDAY, OCTOBER 11th / MEET 3
THURSDAY, OCTOBER 12th
1 / St. John / St. Cecilia / St. Anselm
2 / Annunciation / Our Lady of Perpetual Help / St. Pius X
3 / St. Vincent De Paul / St. Denis / St. Brigid
4 / St. Clare / St. John XXIII / Holy Name
5 / Pope Francis / St. Michael Choir / Canadian Martyrs
6 / St. Francis of Assisi / St. Helen / Stella Maris
7 / James Culnan / St. John Bosco / Our Lady of Lourdes
8 / St. Anthony / St. Joseph / St. Nicholas of Bari
9 / Holy Cross / St. Paul / Holy Rosary
10 / St. Catherine / St. Alphonsus / Blessed Pope Paul VI
11 / St. Sebastian / St. Isaac Jogues / Holy Family
12 / St. James / St. Mary of the Angels / St. Luigi
13 / St. Raymond/St. Bruno / St. Mary / St. Rita
14 / St. Michael
15
Total: 40 Schools
Alternate Dates (Divisionals): TBA
Regional Date: Tuesday, October 17th - The Beaches-Boardwalk
Alternate Date (Regionals): TBA
City Championships: Tuesday, October 24th - Earl Bales Park
***TO ALL COACHES: Please review THE COURSE MAPS and THE ONTARIO SAFETY GUIDELINES FOR CROSS-COUNTRY RUNNING/ORIENTEERING that are included with this email.***
WASHROOM SUPERVISION SCHEDULE
FOR THE
2017 SOUTH REGION CROSS-COUNTRY
DIVISIONAL AND REGIONAL MEETS
TIME / MEET 1OCTOBER 10th / MEET 2
OCTOBER 11th / MEET 3
OCTOBER 12th / REGIONALS
OCTOBER 17th
9:30 / St. John / St. Cecilia / St. Anselm / St. John
9:50 / Annunciation / Our Lady of Perp. Help / St. Pius X / St. Cecilia
10:10 / St. Vincent De Paul / St. Denis / St. Brigid / St. Anselm
10:30 / St. Clare / St. John XXIII / Holy Name / St. Pius X
10:50 / Pope Francis / St. Michael Choir / Canadian Martyrs / Our Lady of Perp. Help
11:10 / St. Francis of Assisi / St. Helen / Stella Maris / Annunciation
11:30 / James Culnan / St. John Bosco / Our Lady of Lourdes / St. Vincent De Paul
11:50 / St. Anthony / St. Joseph / St. Nicholas of Bari / St. Denis
12:10 / Holy Cross / St. Paul / Holy Rosary / St. Brigid
12:30 / St. Catherine / St. Alphonsus / Blessed Pope Paul VI / Holy Name
12:50 / St. Sebastian / St. Isaac Jogues / Holy Family / St. John XXIII
1:10 / St. James / St. Mary of the Angels / St. Luigi / St. Clare
1:30 / St. Raymond/St. Bruno / St. Mary / St. Rita / Pope Francis
1:50 / St. Michael / St. Cecilia / St. Anselm / St. Michael Choir
2:10 / St. John / Our Lady of Perp. Help / St. Pius X / Canadian Martyrs
2017 CROSS COUNTRY MEETS FORMAT
To assist you in preparing your athletes for successful participation in the Cross-Country Meets, Please familiarize yourself with the instructions contained in This Booklet.
DIVISIONAL MEETS:
Location: Kew Beach at The Beaches-Boardwalk
Dates: Meet 1 Tuesday, October 10th, 2017
Meet 2 Wednesday, October 11th, 2017
Meet 3 Thursday, October 12th, 2017
Alternate Dates: TBA
1. REGIONAL FINALS:
Location: Kew Beach at The Beaches-Boardwalk
Date: Tuesday, October 17th, 2017
10:00 Opening Ceremonies and Officials meeting
First Race - 10:30 a.m. start (Schedule will be followed)
Alternate Date: TBA
2. CITY FINALS:
Location: Earl Bales Park, North York
Date: Tuesday, October 24th, 2017
Host: North Region Athletic Association
3. ORDER OF EVENTS
(In determining the correct category for your athletes, use the year of birth indicated in the far right column.)
Race# / Race Start Times / Grade / Race Length / Boys/Girls / Ages / Year of Birth
1 / 10:30 / Grade 8 / 3000 m / Boys / 13 & Over / 2004 (or earlier)
2 / 10:45 / Grade 8 / 2500 m / Girls / 13 & Over / 2004 (or earlier)
3 / 11:00 / Grade 7 / 2500 m / Boys / 12 / 2005
4 / 11:15 / Grade 4 / 1500 m / Girls / 9 / 2008
5 / 11:30 / Grade 4 / 1500 m / Boys / 9 / 2008
6 / 11:45 / Grade 3 / 1500 m / Girls / 8 / 2009 (or later)
7 / 12:00 / Grade 3 / 1500 m / Boys / 8 / 2009(or later)
8 / 12:15 / Grade 5 / 2000 m / Girls / 10 / 2007
9 / 12:30 / Grade 5 / 2000 m / Boys / 10 / 2007
10 / 12:45 / Grade 6 / 2000 m / Girls / 11 / 2006
11 / 1:00 / Grade 6 / 2000 m / Boys / 11 / 2006
12 / 1:15 / Grade 7 / 2000 m / Girls / 12 / 2005
4. COURSE:
Please ensure that all athletes are familiar with the race course… Refer to the maps attached to this package (and retain them for The Regional Meet). 13+ girls run 2500m.
5. TIME AND WALK-THROUGH:
Walk-Throughs are an important part of the Cross-Country Meets for our younger athletes as they ensure runners are familiar with the course. But, in the essence of saving some time and because of the recent familiarity of the course, a Walk-Through of the Grade 3s and Under Course (only), will be conducted by Marshals commencing at 9:45 a.m. sharp. There will be No Walk-Throughs for the Regional Championships. The first race will begin at 10:30 a.m. Runners will not be scored if they have not completed the course before the beginning of the next race.
6. PARENTAL PERMISSION AND MEDIA CONSENT:
Please refer to the Physical Education Safety Guidelines - Elementary Interschool 2011 for further information regarding Cross-Country. Permission Forms and Medical Forms for Cross-Country are enclosed (pages 14 through 18 of This Booklet). All Permission Forms and Media Consent forms should be ON FILE AT THE SCHOOL. Medical forms should be brought with you to the meets.
7. SAFETY:
As always, the safety and welfare of participating students are of greatest concern. Please be advised that the TCDSB’s Supervision Ratio is 1:10. Coaches should supervise their students throughout the day and ensure all runners are accounted for following the completion of a race. Any runner returning to their coach, after a race, with a sticker must report to the scorer’s table.
The services of a Professional Athletic Therapy Association Representative will be available with the commencement of the race program. Injuries or suspected injuries should be reported to race officials for the necessary treatment and notation. Runners who use inhalers and/or Epi-pens must keep them on their person at all times, especially while running.
8. PARTICIPATION:
A maximum of 8 runners per school will be permitted to run in each divisional race. It is not necessary to enter the maximum 8 runners as only the top 3 runners in each race score points at the divisional level (refer to “Scoring For Divisional and Regional Meets and Advancement”). The runners must be able to finish their designated distance during practices without walking. Runners must have a minimum of 20 training days prior to the first meet. Please see the Ontario Safety Guidelines for Cross-Country Participation Information (Page #13 of this Handout).
9. RUNNERS’/SPECTATORS’ BEHAVIOUR:
a) It is hoped that the usual high standard of student behaviour be maintained once again through the careful supervision by all coaches and helpers/volunteers. It is especially important that the finish line area be kept clear to facilitate scoring. Please try to limit the number of students using washroom facilities at any one time.
9. Continued…
b) Runners whom officials judge to have conducted themselves in a very unsportsmanlike manner: Deliberate Pushing, Tripping, Directing Foul Language at Officials and Fellow Competitors, Not Following Course Markings, Obstructing Competitors When Being Overtaken Will Be Disqualified.
c) Spectators should not be on the course. Any individual(s) interfering with competitors may cause their school (team) to be penalized.
10. CANCELLATION AND ALTERNATE DATE:
If a meet must be cancelled due to extreme inclement weather, an e-mail will be sent to principals, VPs and athletic reps by 8:00 am the morning of the meet. Convenors will notify schools later in the day regarding alternate dates. Coaches are asked to call 416-518-6724 if an emergency prevents their school from participating in the meet.
11. AWARDS:
Individual Awards will be given at the Conclusion of Each Race. We anticipate distributing Team Awards at the Conclusion of The Day (i.e. after the Grade 7 - Girls 12 Race is over).
Medals : Awarded to the top 3 finishers in each race.
Ribbons: Awarded to 4th through 10th place finishers in each race.
Champion awards for winning teams (4 members) in each race.
Ribbons: 11th on, receive participant ribbons (distributed in the chute as the runners complete the race)
Pennants: Champion and Finalist Pennants will be awarded to the 1st and 2nd Place Schools in each Divisional Meet.
Champion and Finalist Pennants will be awarded to the 1st, 2nd and 3rd Place Schools at the Regional Meet.
A Champion Pennant will be awarded to the Winning Team in Each Race at the Regional Meet.
Plaque: Awarded to the Overall Winning School at the Regional Meet.
12. COACHES’ RESPONSIBILITIES:
a) Arrive early to allow sufficient time for a good warm-up.
b) Ensure each runner is familiar with the course. (maps attached)
c) Maintain discipline for all students and keep your team together in a designated area.
d) Do not allow any spectators or coaches in the finish line area.
e) Remind students to bring lunches and drinks. Please encourage students to bring re-usable water bottles.
f) Remember that the TCDSB’s Supervision Ratio is 1:10. Assistance with the supervision may come from parent volunteers, librarians, principals, vice-principals, educational assistants, etc.
g) Ensure all participants are properly equipped with shorts (or track pants in inclement weather), T-Shirt (preferably a School Shirt) and running shoes. Cover-ups, sunscreen, hats, and extra water are also recommended. Extra running shoes and socks are suggested. No metal/plastic spiked shoes or soccer shoes are permitted.
h) Check daily results posted in the park noting individual and team qualifiers who will be advancing to the next meet. Final results will be e-mailed to your school at the end of the day.
12. Continued…
i) Ensure runners are entered in only (one) race.
j) Remember to leave permission forms on file at the school and a bus list for the school office. Also ensure that you bring the following: Kleenex, Stopwatch, Clipboard, Pens, Umbrellas, Garbage Bags and Cell Phone if possible (in case of an emergency).
k) Washroom facilities will be open.
l) A Snack Bar will be open for coaches, helpers/volunteers, students and spectators – near the Olympic Pool.
IMPORTANT INFORMATION FOR COACHES
Keep name tags dry and do not pin!
A) DIVISIONAL MEETS:
Name tags have been provided with the school name, 3-letter computer code, the age and sex of the runner as well as the distance of the runner’s race. Coaches need to add the runner’s name above the school name with a waterproof pen. Each participant will need only one WHITE tag for their race; ONLY USE WHITE TAGS supplied by the Physical Education Department.
B) REGIONAL FINAL:
The coach of those athletes advancing to the South Region Regional Meet must pick up their completed stickers from the meet convenor on the morning of the Regional Meet. The stickers will be complete, identifying individual runner’s name, age and race on WHITE stickers. Green stickers are not being used.
SAMPLE:
Jane Smith
Holy Runners – HRN11 Year Old Girl
2000m
C) HELPFUL HINT:
For your convenience, affix a colour-coded mark to the bottom right corner of each participant’s name tag so they will be easily visible on the scoring table.
SCORING FOR “DIVISIONAL” AND “REGIONAL” MEETS
AND ADVANCEMENT
1. Coaches are responsible on the day of the meet for noting all their own team and individual qualifiers who will be advancing to the next meet (refer to sample results recording sheet). Results will be posted on the north side of the park building. Results will be e-mailed to your school at the end of the day.