Northland Association of Pharmacy Technicians
NAPT
Executive Board Meeting
July 20, 2012
Present: Donna Kisse – President; Sharon Kupper – Secretary; Jennifer Joyce –
Member-at-Large; Luci Koepplin – Member-at-Large; Barbara Lacher – Parliamentarian;
Diane Halvorson – ND Board of Pharmacy Liaison
Absent: Bobbie Hauck – Treasurer; Kristina Foster – Immediate Past President
President Donna called the meeting to order at 6:00pm in Jamestown at the Holiday Inn Express Hotel meeting room. Quorum was established.
1. Fall Conference
The agenda was changed to move the Fall Conference Committee report to the beginning of the meeting to accommodate a scheduled conference call with the committee chairs.
Donna passed around the registration flyer/form for the board to review. After some discussion Jennifer motioned to mail the registration forms to all Registered Technicians and Technicians-in-Training and to include an article promoting the Fall Conference in the Nodak. Luci seconded the motion. Motion carried.
Barbara suggested including a space for an email address on the registration form to help with confirmation of the registrant.
Diane suggested mailing a return postcard for confirmation and it would also help as a reminder for the conference dates of October 5-6 at the Doublewood Inn in Bismarck.
The Procedure/Guidelines manual states the Treasurer shall be the designated person to receive the registrations and to process. Luci volunteered to help Bobbie with this responsibility; do weekly deposits and send out postcards.
Donna called the Fall Conference Committee chairpersons in the scheduled conference call at 6:30pm. Nichole Gerjets and Jodi Hart were welcomed to the meeting. They have 10-1/2 CE’s scheduled and have received confirmation from 4 or 5 of the presenters.
The CE information should be sent to Barbara Lacher by August 15.
ACPE will give the pre & post questions for the CE evaluations.
Things for Nichole & Jodi to check on:
* Is there a charge for the hotel rooms, if they are not rented?
* NAPT would like a copy of the contract from Doublewood Inn to have for their records.
The registration flyer should be mailed by mid-August.
Nichole & Jodi asked:
* Will there be a deadline for registering?
* Who is in charge of having the flyer printed?
* Who is in charge of mailing the flyer?
Phone call ended. Donna will call them on Monday with answers to their questions and finalize the details of the flyer.
Donna will oversee the printing and mailing of the registration flyer working with the planning committee. She will check with Eileen; Secretary of the Board of Pharmacy for all Registered Technician updated addresses.
* There will be no deadline given for registering for the Fall Conference.
* Donna will visit with the committee chairs to possibly end the conference at 4:00pm.
* Donna will fax a flyer to all pharmacies promoting the Fall Conference.
Barbara motioned to approve all collective ideas about the Fall Conference. Luci seconded the motion. Motion carried.
Now starting at the top of the agenda:
2. Secretary’s Report
Approval of the March 18, 2012 minutes – Jennifer motioned to approve, Luci seconded. Motion carried.
Discussion held regarding the process to follow with posting the NAPT minutes. Conclusion was to continue posting the minutes after the meetings with the disclaimer, “Minutes have not been approved” and then repost the approved minutes. Also, minutes will not be forwarded to AAPT until approved. Minutes will be emailed to all board members within two weeks of meetings for review.
Letters of nominations should not be kept after the award selection.
3. Treasurer’s Report
Review of Treasurer Audit – Last audit was done in 2008. Diane was asked to do an audit for 2009, 2010, and 2011. She provided a printout and presented the results of her findings to the board. Diane matched the ledger to the check register to conduct the audit. As of 12/31/2011 we still have 2 outstanding checks from 2008.
We were reminded to use the Reimbursement Form to receive payment for any expense and also the Income Form for all deposits. Barbara motioned to accept and to use both types of updated forms. Jennifer seconded the motion. Barbara amended her motion to include canceling out the 2 outstanding checks from 2008 and add them back into the checking account. Jennifer seconded the amendment. Motion carried.
4. Budget for 2013
The board worked on a proposed budget and will present to the general membership at the Fall Conference. Barbara motioned to approve the 2013 Proposed Budget and to add a new line item of NDPhA Yearly Payment of $2000. Jennifer seconded the motion. Motion carried.
Barbara would also like to see 2 other line items added to the Budget:
1. Postage & Printing
2. Awards
Barbara motioned to buy Basic Microsoft Office Suite to include; Excel, Office, Publisher, and maybe Power Point for the Secretary’s laptop. Luci seconded the motion. Motion carried. Sharon will purchase the programs and also will look into updating the Norton security system, if needed.
5. Traveling CE
After reviewing the past minutes from the General Business Meeting at the 2011 Fall Conference, Sharon stated the general membership voted to have traveling meetings in 2012. The Board decided to present to the General Membership at the Fall Conference to see if they would like us to continue for 2013. The 2013 Proposed Budget will include hosting “Traveling CE’s”, but will be discussed with the membership and the board will proceed accordingly. Diane felt NAPT should promote the meetings more beforehand with better communication between NAPT and representatives from the different host cities. It was decided to table the Traveling CE.
6. Pharmacy Week is October 22-26, 2012
Jennifer motioned to promote Pharmacy Week with a flyer to be included in the Nodak, at Fall Conference and with a fax to pharmacies. Luci seconded the motion. Discussion: Jennifer volunteered to make and distribute the flyer and Diane will help. Motion carried.
7. No d ak
Discussion on types of articles that could be submitted included a follow-up on the award recipients, AAPT Convention update, Pharmacy Technician Week, and President’s report.
Another idea was doing a “Feature Pharmacy Technician” spotlight.
8. AAPT Convention
Barbara motioned to spend $50 to purchase a gift basket for the AAPT Auction. Jennifer seconded the motion. Motion carried.
9. Card for Howard Anderson
Diane will purchase a card for the NAPT Board to sign.
The next meeting will be September 16, 2012 with a Conference Call at 7:30pm.
Discussion was held on future meetings; it was decided with the September meeting we would not need to have an executive board meeting at the Fall Conference.
Meeting adjourned.
Sharon Kupper, Secretary
Subject to approval by the Executive Board of NAPT