Nicholls State University Student Union Complex, Athletics Facilities and
Auditorium Rental Categories and Charges
Category 4Individuals, Outside Groups/businesses / Category 3
Non-profit agencies/groups fundraisers
such as chambers, BIG, SCIA, Local school or hospital (non-education events) individual members of Colonel Athletic Association, NSU Alumni Federation, retired faculty/staff (less than 20 years) / Category 2
City, Parish, State and Federal agencies educational or training events full timefaculty/staff, retired faculty/staff 20+ years, local hospitals and schools education events, Lafourche Education Foundation, Nicholls Foundation Members / *Category 1
Recognized Student Organizations in Good Standing (additional regulations apply to fundraiser activities) University Departments , active university implemented grant program/service Nicholls Foundation, NSU Alumni Federation, Colonel Athletic Association, PRO-NSU, SLEC, BITNEP, MAX Charter, Fletcher Lecture Series, BJB Lecture Series, etc.
*Individuals, businesses, foundations or agencies that make significant contributions to the University or its affiliated fundraising entities during a specific year may receive a reduced rental charge for one event that year. Set up and operational charges will still apply.
Category 1 entities may not reserve facilities on behalf of individuals, groups, businesses, etc. classified under categories 2, 3 and 4.
Facility/Area Rental Charge (see event notes below)
Set-up and operational charges are based on labor, equipment, supplies, etc., required to meet the rental reservation (see attached example of set-up and operational charge for use of Guidry Stadium, the Ballroom and a Parking Lot event).
Category 4 Category 3 Category 2 Category 1
Ballroom / $2400 plus set up and operational charges.If using campus contract food service company, $1200 plus set up and operational charges / 75% of Category 4 plus set up and operational charges / 50% of Category 4 plus set up and operational charges / n/a Set up and operation charges may apply
Plantation Suite / $1360 plus set up and operational charges
If using campus contract food service company , $680plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
Ballroom/Plantation
Suite / $3000 plus set up and operational charges. If using campus contract food service company, $1500 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
LeBijou Theater / $680 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
Student Union Commons Area / $750 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
East Student Union / $1400 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
West Student Union / $1900 plus set up and operational charges / 75%plus set up and operational charges / 50%plus set up and operational charges / n/aSet up and operational charges may apply
Entire Student Union / $2640 plus set up and operational charges / 75%plus set up and operational charges / 50%plus set up and operational charges / n/aSet up and operational charges may apply
Captain’s Room / $1,000 plus set up and operational charges. If using campus contract food service company,
$500 plus set up and operational charges / 75%plus set up and operational charges / 50%plus set up and operational charges / n/aSet up and operational charges may apply
Carnival Room / $1360 plus set up and operational charges, If using campus contract food service company, $680 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
Mardi Gras Suite / $2,000 plus set up and operational charges. If using campus contract food service company,
$1000 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
Bowie Room / $200 plus set up and operational charges / 75%plus set up and operational charges / 50% plus set up and operational charges / n/aSet up and operational charges may apply
Lafitte Room / $200 plus set up and operational charges / 75%plus set up and operational charges / 50%plus set up and operational charges / n/aSet up and operational charges may apply
Game Room / $200 plus set up and operational charges / 75%plus set up and operational charges / 50%plus set up and operational charges / n/aSet up and operational charges may apply
Century Room / $680 plus set up and operational charges / 75%plus set up and operational charges / 50%plus set up and operational charges / n/aSet up and operational charges may apply
Stadium Breezeway / $250 plus set up and operational charges / 75%plus set up and operational charges / $50% plus set up and operational charges / n/aSet up and operational charges may apply
Century Room & Breezeway / $750 plus set up and operational charges / 75%plus set up and operational charges / 50%plus set up and operational charges / n/aSet up and operational charges may apply
Guidry Stadium / $1500 plus set up and operational charges / 75%plus set up and operational charges / 50%plus set up and operational charges / n/a Set up and operational charges may apply
Football Practice Fields / $375 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
Softball Field/Batting Cage / $375 plus set up and operational charges / 75%plus set up and operational charges / 50%plus set up and operational charges / n/a Set up and operational charges may apply
Baseball Field/Batting Cages / $375 plus set up and operational charges / 75%plus set up and operational charges / 50%plus set up and operational charges / n/a Set up and operational charges may apply
Soccer Field / $375 plus set up and operational charges / 75% plus set up and operational charges / 50%plus set up and operational charges / n/a Set up and operational charges may apply
Soccer Pavilion / $500 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
Tennis Courts (4) / $200 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
Chabert Weight Room / $375 plus set –up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
Peltier Auditorium / $1200 plus set up and operational charges / 75%plus set up and operational charges / 50%plus set up and operational charges / n/aSet up and operational charges may apply
Powell Auditorium / $750 plus set up and operational charges / 75%plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
Danos Auditorium / $1200 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
BCAH Auditorium / $680 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
Gouaux Auditorium / $680 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
Shaver Gymnasium / $680 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
Stopher Gymnasium / $1200 plus set up and operational charges / 75% plus set up and operational charges / 50% plus set up and operational charges / n/a Set up and operational charges may apply
Parking Lot/Lawn Area / $200 plus set up and operational charges / $200 plus set up and operational charges / $200 plus set up and operational charges / n/a Set up and operational charges may apply
Swimming Pool / Pool may be reserved only after normal operating hours. $1.50p/swimmer or $250 minimum
(2 hr minimum period of time) / n/a Set up and operational charges may apply
Reservation Policy Clarification
1. The University reserves the right to assign personnel to work a specific event as needed to protect the safety of individuals and university property, and to provide a successful event held on campus. The University also reserves the right to make final calls on set up and operation of any event held on campus. Individuals and groups/businesses booking the event will be responsible for the cost of personnel assigned to work the event and equipment/set up required for such event not normally covered by the established set-up and operational charges.
2. Extended time for any facility rental charge is 25% of the base rental fee per hour. Extended time is when a customer requests that an event continue beyond the scheduled time.
3. Excessive Clean-up will result in $175 charge
4. Previous day general set up charge will be 50% of the published rental charge
5. EffectiveJuly 1, 2012, all reservations under categories 2, 3 and 4 must use the campus contracted food service company for all food and beverages served, provided or sold for events(except weddings) held on campus. Events using the campus contract food service company will qualify for the reduced rental rates for Ballroom, Plantation Suite, Captain’ Room, Carnival Room and Mardi Gras Suite events. Weddings may also qualify for the reduced rental rates by using the campus contract food service company. Any event booked prior to July 1, 2012 will be allowed as booked. Student events booked under category 1 may self-cater (not hire an outside company) food for events classified as a closed event. (Alcoholic beverages must be handled by the campus contract company). Student organization events for which a fee is charged must utilize the campus contract company for all food and beverages provided, served or sold at the event. University Departments/Programs and affiliated groups housed on campus and booking a facility under category 1 will use the campus contracted food service company for food and beverage services provided for their events for which a fee/charge is paid by individuals. Programs with a long history of hosting fundraisers on campus such as the Foundation A+ event, Swanner Foundation, Colonel Athletic Association Seafood Extravaganza, NSU Alumni Federation Crawfish Boil, Relay for Life, Komen Foundation, will be able to continue those events as currently coordinated with the University; however, rent will apply for non-category 1 entities. Set-up and operational charges may apply for events.The long standing fundraising activities with the Chef John Folse Culinary Institute and the food services contract company will be permitted to continue events as currently sponsored and coordinated.
The following will be added as a footnote clarification to the rental information for Auditoriums and Lindsley Hall. Rental rates for Lindsley will be the same as used for Danos and Peltier Auditoriums.
1)Individuals or groups presenting music recitals for which an admission or participation fee is not charged, and if the event is open to members of the university community to attend free of charge, the rental and use fee shall be 25% of Category 4 rental rate for a period of up to four hours per day. The individual/group sponsoring the event will also pay the cost for university personnel who will handle any set-up/take down responsibilities, custodial services , operation of light and sound system (operation is restricted to assigned university personnel) and expenses associated with tuning the pianos if needed. All other university operations policies (insurance compliance, food and beverage services, rental charges for equipment/tents, etc.) will apply to these events and any pre or post event receptions held on campus.
2) Music recitals for which a participation or entrance fee is paid by performers or guests attending will result in a rental charge at 50% of the Category 4rental rate. All other costs and policies noted above will apply. Dance recital type events will continue to pay Category 4 rental rates.
3) Music, choral, and other performing arts events sponsored by Louisiana professional educators associations such as the Louisiana Music Educators Association (LMEA), Louisiana Federation of Music Clubs (LFMC), and the Louisiana Music Teachers Association (LMTA) will not be charged rent for the use of campus buildings, facilities, and grounds areas for “association sponsored events.” However, these not for profit professional associations will pay the cost for university personnel who handle set-up/take down responsibilities, operation of light and sound systems (operation is restricted to assigned university personnel) custodial services, and police/security functions as applicable to specific events. If an entrance fee is charged for the public to attend, a rental charge at 50% of the Category 4 rental rate will apply.
4. For the remainder of the 2012-2013 fiscal year, individuals and groups addressed in items 1 and 2 will not be assessed a rental charge. The individuals/groups will pay costs for university personnel to set-up or operate the event. Individuals and businesses that have booked recitals or music, choral or other performing arts events on campus for 2012-2013 will be notified in writing that this policy amendment is effective immediately. The notification will make clear that the rental rate noted above in items 1 and 2 will apply to all future events. Item 3 will be applied for all future events (events booked after the adoption date of this amendment).