The following checklist is provided to assist new research faculty - whether transferring from another institution or just beginning an independent research career – to address the many requirements associated with establishing a research program at the University of Alabama at Birmingham (UAB). Each section includes contact information if you have questions or need additional information.

Name:

Department:

Work Locations:

Summary of Research Activities: The person helping you set up your lab can use this information to determine the training, forms, applications, etc. that will be needed.

Accessing UAB electronic systems
·  Oracle - for effort certification
·  IRAP –used by OSP, IACUC, MTO, Radiation Safety (License applications), IRB (effective 07/01/17)
·  IMS – used by Radiation Safety for rad material inventories
·  UAB Learning System
Done / N/A / Description of action needed / Additional Information
Request Blazer ID and a UAB email address / BlazerID Central or One Card Pre-Hire Form
Use Bioware to order animals for research, view animal health reports, print cage cards – Access requires having a BlazerID/password and being named on an IACUC protocol / Bioware *
Request access to IRAP and the LMS – If Oracle ACT documentation has not been approved / Incoming Faculty and Staff Access to IRAP and LMS
Oracle access is only available once Oracle ACT documentation is fully approved / Oracle
IMS / Radioactive Material Inventory
UAB Learning System (DO NOT REQUEST ACCESS THROUGH NON-EMPLOYEE ACCESS) Access to the UAB Learning System happens when an individual’s ACT document has been completed. If access is needed before an individual’s ACT document has been completed please see the Incoming Faculty and Staff Access to IRAP and LMS / UAB Learning System
Personnel
UAB employees
Done / N/A / Description of action needed / Additional Information
Review the Effort Reporting Policy / Effort Reporting Policy
Review Effort Reporting Procedures / Effort Reporting Procedure Policy
Complete effort report training – all personnel who will certify effort on a sponsored project must complete training / Effort Report Training
Policy Concerning the Responsible Conduct of Research and other Scholarly Activities / Policy Concerning the Responsible Conduct of Research and Other Scholarly Activities
UAB Enterprise Code of Conduct / UAB Enterprise Code of Conduct
Sign the UAB Patent Agreement – assigned to new faculty and staff through the UAB Learning System / UAB Learning System
Complete HIPAA Training / HIPAA Training
Complete Responsible Conduct in Research Training / Responsible Conduct in Research Training
Non-UAB personnel working or observing in lab (students rotating through lab, minors, visiting professors)
Done / N/A / Description of action needed / Additional Information
If you will have minors in your laboratory or accessing other facilities there is a UAB Policy regarding Minors in the Laboratories and Animal Facilities and associated paperwork / Minors in Laboratories and Animal Facilities
Visit OH&S website on Minors, Visiting Scientists, and Volunteers in UAB Research Laboratories / Minors, Visiting Scientists, and Volunteers in UAB Research Laboratories
Transferring or applying for grants, contracts, sponsored agreements
Office of Sponsored Programs (OSP) 205-934-5266 or or
Done / N/A / Description of action needed / Additional Information
Transferring awards made to the previous institution to UAB / See OSP’s List of Required Documents for award-specific information
UAB General Information needed for grant submissions / OSP General Information
Become familiar with UAB F&A Rates and Fringe Benefit Rates / UAB F&A Rates Information
UAB Fringe Benefit Rate Information
Researchers also holding VA appointments must complete the VA MOU if applying for NIH funds / UAB-VA Joint Appointment MOU
Check out InfoEd International Global, Inc. Sponsored Programs Information Network (SPIN). SPIN is a database of over 10,000 sponsors and over 40,000 funding opportunities. / SPIN Tipsheet*
SPIN Manual*
Check out UAB’s Internally Funded Research and Training Opportunities. / UAB Funding Opportunity Website
Disclosing financial interests
Office of the Conflict of Interest Review Board (OCIRB) 205-975-9691 or
Done / N/A / Description of action needed / Additional Information
Request permission for external activities - The PI and all personnel (faculty and staff over grade 20) who are responsible for the design, conduct, or reporting of the research must request permission to engage in external activities / How to Disclose External Activities
Report financial interests -Assure that the PI and all personnel who are responsible for the design, conduct, or reporting of the research report their financial interests including any non-UAB IP / How to Disclose Financial Interests
Complete the “Financial Conflict of Interests in Research” course - Assure that the PI and all personnel who are responsible for the design, conduct, or reporting of the research complete required training / Required UAB COI Course
If incoming faculty or staff need to complete training or fill out a disclosure form prior to starting at UAB, there are processes in place to handle this. Please contact the CIRB Office directly or await instructions.
Transferring research materials requiring a Material Transfer Agreement (MTA) or Letter of Transfer
Material Transfer Office (MTO) 205-934-4591 or
Done / N/A / Description of action needed / Additional Information
Submit requests through IRAP to send or receive research materials that require a material transfer agreement or letter of transfer / Material Transfer Request Portal Handbook *
Disclosing intellectual property
Bill L. Harbert Institute for Innovation and Entrepreneurship (IIE) (205) 996-7298 or
Done / N/A / Description of action needed / Additional Information
Discuss with IIE research anticipated to result in commercially viable intellectual property including software, research tools, and other tangible inventions / (See contact information above)
Using vertebrate (and certain invertebrate) animals for research, testing, or teaching
Office of Institutional Animal Care and Use Committee (IACUC) 205-934-7692/-7880 or
Animal Resources Program (ARP) 205-934-3553
Review and approval by Institutional Animal Care and Use Committee (IACUC)
Done / N/A / Description of action needed / Additional Information
Complete and submit an Animal Use Request electronic form through IRAP for each sponsored and internally funded project that involves live vertebrate animals and certain invertebrate animals / How to Submit Protocols *
Have cell lines that will be injected into animals tested to assure each is free of pathogens
Complete training as appropriate for the species and procedures planned / IACUC Training Requirements
Acquiring animals and arranging for housing, caging, procedural space, etc.
Done / N/A / Description of action needed / Additional Information
Contact the Animal Resources Program (ARP) to assure that the facilities and equipment you need is available / ARP Website
Order animals (Request access to BioWare) / Instructions on how to request access to BioWare*
Review the ARP PI Orientation video / ARP PI Orientation Video*
Import/Export/Quarantine of Animals / ARP Information on Animal Import/Export and Quarantine*
Review UAB’s Health Surveillance and Room Entry Order procedures / ARP Information on Health Surveillance and Room Entry Order*
Request access to Animal Facilities through ARP / Request for Building Access*
Use of animal cores
Done / N/A / Description of action needed / Additional Information
Contact core directors to discuss services needed, scheduling, fees, etc. / Core facilities
Using human subjects for research
Office of Institutional Review Board (IRB) 205-934-3789 or
Review and approval by Institutional Review Board (IRB)
Done / N/A / Description of action needed / Additional Information
Complete training / Human Subjects Protection Training
Complete and submit the appropriate IRB application forms for each sponsored and internally funded research project that involves human subjects / Applying for IRB Approval
If your Human Subjects protocol includes Radioactive Materials review the OH&S pages on Radioactive Materials Research & Human Use Protocols and the Radioisotope Radiation Safety Committee Subcommittee for Human Use for instructions on submission of approval requests / Radioactive Materials Research & Human Use Protocols
Subcommittee for Human Use
Clinical trials
Done / N/A / Description of action needed / Additional Information
Complete GCP training (if not completed within last 4 years) / GCP Training
Transfer Clinical trials.gov registration / Information on ClinicalTrials.gov and how to get help at UAB
Become familiar with UAB’s procedures for applying for and conducting clinical trials / CTAO Website
CBR Website
CPAP Document
Ancillary Research Information and Contacts Website
Using hazardous materials or agents
Occupational Health and Safety (OH&S) 205-934-2487
Equipping the lab and arranging for lab review by OH&S
Done / N/A / Description of action needed / Additional Information
Review New Investigator Lab Set-up and complete the New Investigator Checklist / Visit the New Investigator Lab Set-up Page
Prepare the appropriate safety plans for the work performed in your laboratory / Information available on the Forms, Guides and Signs page under Laboratory Safety Audit Forms, Stickers & Signs
Complete Appropriate Training / OH&S Training Matrix
Complete OH&S Project Registration paperwork for the work that you will be performing in your laboratory (please note that this is necessary to initiate IBC and other reviews – failure to do so can result in delays in fully approved IACUC and IRB protocols) / OH&S Project Registration
Perform a Laboratory Safety Audit Self Evaluation / Instructions for the Laboratory Safety Audit Self Evaluation
Laboratory Safety Audit Form
Schedule Research Safety Audit / Research Safety Audit
Shipping hazardous or biological material
Done / N/A / Description of action needed / Additional Information
If you will be shipping materials with Dry Ice, complete Shipping with Dry Ice training. / BIO200: Shipping with Dry Ice Training
If you will be shipping or handling Category B, infectious substances, genetically modified organisms, or exempt specimens, complete Shipping Category B, Biological Substances training. / BIO201: Shipping Biological Substances, Category B Training
If you will be shipping or handling Category A, Infectious Substances, complete Shipping Category A, Infectious Substances training. / BIO202: Shipping Infectious Substances, Category A Training
If you will be generating, handling, packing or signing for the pickup of, or will be operating a transport vehicle for medical waste in research laboratories at UAB, complete Medical Waste Management for Labs training. / BIO301L: Medical Waste Management for Labs
If you will generate, handle, pack or sign for the pickup of hazardous chemical waste in research labs at UAB, complete Hazardous Waste Handling and Packing training / CS055-Hazardous Waste Handling and Packing
If you will handle, store, pack and/or manifest universal waste, complete Handing, Storing, Packing, & Manifesting Universal Waste training. / CS056-Handling, Storing, Packing, & Manifesting Universal Waste
Using radioactive materials (unsealed or sealed sources)
Done / N/A / Description of action needed / Additional Information
Complete Application (OH&S Forms, Guides and Signs, expand “Forms” and Select Radiation Section) / Radioactive Materials License Application
Fill out Information on Individuals working with Radiation / Personal Data Form for Individual Worker
Personal Data Form for Licensee
Order Radioactive Materials / Ordering Radioactive Materials
Quarterly Inventory of Radioactive Materials (note that in order to submit your inventory you must have access to the IMS) / Radioactive Material Inventory
If you need to transfer any radioactive materials either to another researcher at UAB or to another facility, please review the transferring radioactive materials information. / Transferring Radioactive Materials
Using lasers
Done / N/A / Description of action needed / Additional Information
Complete Laser Registration / Laser Registration Form for Class 3b and 4 Lasers
Complete Ocular Exam for Laser Users / Ocular Exam for Laser Users
Radiation Survey Instrument Calibration / Website
Using biomaterials, toxins, bio-agents, human materials, plant/animal/human pathogens/transgenic animals, r/sDNA
Done / N/A / Description of action needed / Additional Information
Register use of hazardous agents/materials / Project Registration Form
Arrange for use of biosafety level 3/animal biosafety level 3 containment facility (SEBLAB) / SEBLAB
Register use of select agents and toxins or arrange for USDA/DCD import permits / Select Agent Registration
Using controlled substances in research
Done / N/A / Description of action needed / Additional Information
Complete training associated with this program (All personnel responsible for ordering, receiving, handling, and administering controlled substances or who will have access to controlled substances for teaching purposes, veterinary care, and all research that does not involve human subjects.) / Controlled Substances Training
(Courses are in the UAB Learning System*)
Complete and submit the Controlled Substances Use Authorization (CSUA) form / CSUA Web Application
Assure that all personnel responsible for ordering, receiving, handling, and administering controlled substances or who will have access to controlled substances for teaching purposes, veterinary care, and all research that does not involve human subjects have completed training and completed the Personnel Screening Data Sheet form / Personnel Screening Data Sheet
Apply for approval from UAB Chemical Safety Committee prior to beginning work with any Schedule I controlled substance / Project Registration
Place orders for controlled substances through Oracle / Ordering Controlled Substances
Set up your Controlled Substance Inventory in IMS / Managing CS Inventory
OH&S Medicine Program
Done / N/A / Description of action needed / Additional Information
Review OH&S Occupational Medicine Website for an overview of the program and to determine if you are eligible to participate / OH&S Occupational Medicine Website
Complete and submit the OH&S Occupational Health Program Enrollment Form (All personnel involved in animal studies must have completed and submitted this form before IACUC approval will be granted.) / Occupational Medicine Enrollment Form

* Access to this website requires a BlazerID/password

UAB has a robust University Wide Interdisciplinary Research Center program. Information on these centers can be found at http://www.uab.edu/research/administration/CentersCores/Pages/default.aspx.

The UAB Center for Clinical and Translational Science offers a number of research related services to the University as a whole. More information can be found at the CCTS website – www.uab.edu/ccts/.

UAB is also home to one of the nation’s leading cancer research and treatment centers, the UAB Comprehensive Cancer Center. More information about the UAB CCC is located here - http://www3.ccc.uab.edu/.

There are also a number of cores that provide services to the UAB Community. Information about these cores can be found here - http://www.uab.edu/research/administration/CentersCores/Pages/CoresbyTitle.aspx.

The Office of the VP for Research www.uab.edu/research/administration has developed this checklist to aid new faculty transition to UAB. If there are specific questions or suggestions around this checklist please contact us at or call 205-934-1294.

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May 15, 2017 Checklist for Incoming UAB Research Faculty