WCS Yearbook Positions 2012-2013
Mrs. King—Yearbook Sponsor (3rd Hour)
1. Editor-in-Chief (1-2)
The editor in chief is chosen by the adviser. The editor in chief is responsible for working with the entire staff and for creating a plan to produce a quality yearbook ON DEADLINE. The editor-in-chief should have very good leadership qualities The editor in chief will be personally responsible for the cover, end sheets and all theme pages as well as for working with all section editors to make sure their jobs are getting done and that they are providing leadership to those working for them. The leader is also responsible for teaching where needed, reading all copy and captions before they are placed on spreads, editing all spreads before they are sent to the printer, reading and correcting all proofs and getting them returned to the printer on deadline. The editor is responsible for keeping the adviser informed and for asking for help to get the yearbook done well and with staff morale high.
· Oversee the work of all staff members to assure timely completion of work for deadlines
· Prepare initial ladder at beginning of year
· Monitor, record and update any and all changes made to the ladder during the year
· The editor will monitor the progress of the staff in meeting deadlines
· Be the official spokesperson of the staff
· Inform adviser of any and all staff concerns, problems and / or suggestions
· Collect, review, proofread and approve all pages prior to submission to the adviser and printer
· Review and correct all proofs from printer and then give them to the adviser to approve of them before resending them for printing.
· Assist all editors, when necessary, in the able completion of their responsibilities.
· Enforces deadlines and meeting attendance (including after-school)
· Delegates responsibilities and sees that tasks are completed
· Evaluates all section editors and their staffs every other week; advises them when improvement is needed
· Meets regularly with editors
· Takes story ideas, tips and concerns and responds quickly and efficiently
· Provides regular feedback, constructive comments and training for all staff members
· Leads staff by: thinking creatively with story assignments and projects; praising and motivating frequently; criticizing gently and respectfully; guiding by example in writing and managing.
The major qualities which the Editor-in-Chief must possess are: leadership, commitment, the ability to supervise others, the ability to work with the staff, excellent writing skills, and a strong devotion to the yearbook course.
2. Managing Editor/Copy Editor (1)
The managing editor, who works directly under the editor in chief, is also chosen by the adviser. S/he handles the jobs assigned by the editor in chief. The managing editor will help with the theme pages, read all copy and proofs, help with corrections, manage deadlines, work directly with section editors and writers, and help set up design concepts for each section. The managing editor may be responsible for photographers or be a liaison with the photo editor to make sure that photography requests are being handled.
The Managing Editor must have a thorough command of the "Yearbook Fundamentals," an ability to supervise students, and a devotion to detail.
3. Design/Layout Editor (1)
- designs all news and special department pages according to space allotted
- designs cover and layout for publication, including the table of contents, interviews, and index.
- advises managing editor and section editors on layout of pages
- creates logos and graphics as needed; suggests graphics and illustrations for stories and projects
- works closely with production staff to ensure pagination is running smoothly and efficiently
- writes news, features and investigative reports as needed
4. Photography Editor (1)
The photo editor's job is not to take all of the pictures, but to sure all of the necessary photos are taken. The photo editor makes sure that all assignments are shot and on deadline and supervises printing and/or scanning of all photos. The photo editor is responsible for teaching photographers and advising them about how to shoot various assignments. The photo editor must keep an assignment calendar and constantly reminds others about upcoming shoots. Being imaginative, this individual encourages enterprise shooting and shooting of unassigned happenings that would make good visuals of the year.
- experience with photography and layout preferable, but not required
- seeks photos related to each paper’s topic and citing sources in time for layout design
-develops and posts weekly photographers' assignment sheets. The photo editor should receive requests for a photographer to cover a particular event no later than the Friday of the week preceding the event.
- Maintains a record of staff members and the photo assignments each has completed. This must be submitted to the adviser at the end of each marking period.
-Maintains an inventory of all photo supplies (batteries) and submits requests for purchases to the adviser in adequate time for purchases to be made.
-creates seasonal inventory posters of all sporting events and hangs them in the room as visual reminders of athletic photo opportunities.
- Is responsible for the care and storage of photo equipment.
- Coordinates photo coverage with photographers and section editors for news, sports, features and special departments
-Maintains archives for photos
-Ensures all cropping and sizing of images meet quality standards for publication
-Advises and works with design editor on layout of special pages and/or feature pages
-Takes photos and writes cutlines
- Evaluates and meets with photographers every other week
-Coordinates the coverage of important school activities.
5. Business Manager (1)
It is the successful planning and implementation of advertising for ad sales throughout the school, collection of orders and maintenance of a database for ad orders.
-Writing letters to parents and seniors.
-Advertising yearbook sales throughout the year
-Handling yearbook orders
-Communication with the school community about events for coverage (Early Childhood, Lower School, and Middle School)
-Senior Ads
6. Archivist/Record Keeper (1)
Another very important person is the one who maintains our collection of photos. This job includes cataloguing the photos so that we can find them as needed.
It also entails the successful organization of topic folders (online) of the photo collection in a manner that makes it easy for staffers to find photos after they arrive. In addition, a personal folder must be maintained for every student and staff member in the school that maintains a collection of candid photos taken.
Responsible for maintaining all of the files related to yearbook as well as keeping track of the pages sent to the company.
Responsible for maintaining the yearbook bulletin board in the yearbook room.
Responsible for obtaining and maintaining a list of names for
· All students
· All faculty
· All coaching staff
· All administrative staff
· All auxiliary personnel- secretaries, custodians, et cetera
Prepares a master list of names SPELLED CORRECTLY in alphabetical order for the purposes of reference and indexing
Maintains a computerized indexing system
Collects quotes related to the THEME (interviews students / teachers/ staff...)
Prepares final index at the end of the year for submission to publisher. Index listing includes:
· Names of all persons mentioned in yearbook
o Listed in any caption
o Mentioned in any copy
o Quoted
· Names of all advertisers
· List of all topics covered
This person will also be in charge of Event Calendar coordination.
7. Sports/Activities Editor (1)
This person coordinates a very large percentage of the yearbook. He or she must be able to train other students as they work on activity pages and must be able to step in and complete student work if they fall behind schedule. This job requires the early planning of needed topic pages, the assignment of pages to layout staffers including many to yourself, the training of new staffers, and the overseeing of their progress.
Sports editors produce a significant and popular section of the yearbook. It is a big job to make sure:
-collects information from each team,
-makes sure that team and action photos are taken and that all sports features are written
-designs sports page
-compiles sports briefs and stories
-works with managing editor to coordinate material for special sports sections
-takes story ideas, tips and concerns and responds quickly and efficiently
-coordinates photo coverage with photo editor
-meets with sports instructors regularly
-writes sports news, features and investigative reports as needed
- Leads sports staff by: thinking creatively with story assignments and projects; praising and motivating frequently; criticizing gently and respectfully; guiding by example in writing and managing
8. Collegiate Community Editor (1)
An important part of the yearbook staff, this individual will be responsible for contact and cooperation with all of the divisions at WCS.
-covering events in the other buildings (Early Childhood, Lower School, Middle School)
-Designing pages for other divisions (class picture pages, projects, intramurals, etc.)
-Working to be sure that the entire WCS community is represented in the yearbook
-Helping to coordinate yearbook sales in the other divisions.