Medaille College
18 Agassiz Circle
Buffalo, NY 14214
Faculty Survival Guide
Compiled by the
Faculty Development Committee
August 2006
Table of Contents
Academic Offices
Office of Academic Affairs
Vice President for Academic Affairs
Dean of the Undergraduate College
Dean of the College of Adult and Graduate Studies / 4
4
5
5
6
Special Academic Services
Academic Advisement Center
Office of Disability Services
Academic Skills Center / 6
7
7
7
Library
Online Services
Info Pass
Reserve
Collection Development
Faculty Checkout
Inter-Library Loan
Donations
Bibliographic and Research Instruction / 8
8
9
9
10
10
10
10
10
Office of the Registrar / 11
Office of Enrollment Management
Admissions
Financial Aid / 11
11
12
General Services
Information Office / 12
12
Campus Operations
Public Safety and Campus Enhancement
Campus Operations
Campus Enhancement
Work Orders
Maintenance and Custodial Services
College Store
/ 13
13
13
14
14
14
14
Dining Services
Dining Service
Catering
Vending Machines / 15
15
16
16
Office of Finance and Administrative Services
Human Resources
Payroll
Business Office / 16
16
16
16
Institutional Advancement
Publications and Advertising
Grants
Donations
Alumni Activities
/ 17
17
18
18
18
Office of Student Affairs
Office of Student Affairs
Office of Athletics
Kevin I. Sullivan Campus Center
Student Development
Student Health Office
Personal Counseling Office
Career Planning Office
Multicultural Affairs and Diversity Office
Student Activities Office
Residence Life Office
Special Programs / 18
18
19
19
19
19
19
20
20
21
22
22
Information Technology Office
Coordinator of Ed. Tech
New Media Institute
Online Resources
Medaille One
Banner
Web CT / 22
23
23
23
23
23
24
Academic Computing Center / 25
A.A.U.P. / 25
Addendum I- Guide to Documents and Forms / 26
Addendum II- Department Chairpersons / 29
Addendum III- Faculty Development Funding / 30
Addendum IV- Campus Connections
Telephone Directory
General Campus Map
Amherst Campus Map
Bathrooms
Medaille College Faculty Survival Guide
I. OFFICE OF THE PRESIDENT
Location of the College President’s Office: Room M-115
Extension 2201
Joseph W. Bascuas, Ph.D. President of the College
Audrey Grochocki Administrative Assistant/Secretary to the
President and the Board of Trustees
II. ACADEMIC OFFICES
Location of the Office of Academic Affairs: Room M-201B, Ext. 2240 or 2241
Douglas Howard, Ph.D. Vice President of Academic Affairs (VPAA)
Norm Muir, Ph.D. Dean of the Undergraduate College
Judith Horowitz, Ph.D. Interim Dean of the College of Adult and
Graduate Studies
Deborah Ceppaglia, M.L.S. Senior Director of Special Academic Services
Lisa Kaveney, A.A.S. Administrative Assistant to the Vice President of
Academic Affairs
Mary T. Sokoloski Administrative Assistant to the Vice President of
Academic Affairs
· The Office of Academic Affairs:
o Is assisted through various committees consisting of both faculty and nonfaculty members. These committees are Academic Standards, Curriculum, Educational Policies, Academic Alternatives, and Faculty Development. Committee membership and duties are outlined in the By-Laws of the Standing Committees.
o Guidelines and information on academic policies are available through the Office of Academic Affairs and are sent to the faculty at the beginning of and during every semester. These include the posting of faculty office hours and class schedules, course disclosure and end-of-semester materials, class cancellations or relocation, classroom configuration, student evaluations of courses and faculty, and important semester dates. An academic year due date calendar is sent to Department Chairs at the beginning of the academic year. Reminders are sent out periodically.
o Emergency information affecting the Academic Affairs Division emanates from the Office of Academic Affairs. This includes any information regarding emergency cancellation of classes and campus closing.
· The Vice President of Academic Affairs (VPAA):
o Serves as the Chief Academic Officer of Medaille College & head of the Academic Affairs Division.
o Areas of responsibility include the Advisement Center, Academic Skills Center, Library, Accelerated off-campus programs, academic departments, graduate, and other instruction-related matters.
o All personnel employed in these areas report to the Vice President of Academic Affairs or his designee.
o As Chairperson of the faculty-elected Promotion and Tenure Committee, the Vice President of Academic Affairs can provide information concerning contract renewal, and promotion and tenure. Suggested guidelines for promotion and tenure are available from this office.
o The Vice President of Academic Affairs serves on the President’s Cabinet and participates in the overall governance of the College.
· Dean of the Undergraduate College:
o Primary role is to provide leadership and support to the faculty, students, and other professional staff in the day undergraduate program, including the library and academic support services areas.
o Responsible for all matters pertaining to the day undergraduate programs.
o Consults with the VPAA on all significant matters affecting academic affairs, including faculty hiring, development, evaluation, and governance; the curriculum; academic quality and standards; budget; educational policies; the assessment of student learning and overall operational effectiveness; strategic planning; and accreditation.
o Serves as a resource to academic department chairpersons and the director of the honors program.
o Works in a consultative role with the following faculty governance committees:
§ Curriculum
§ Educational Policies
§ Academic Alternatives
§ Academic Standards
§ Faculty Development
o Handles student concerns, complaints, and requests for waivers.
o Maintains supervisory responsibility for operational matters such as undergraduate faculty searches, course and faculty teaching schedules, catalogs, and academic college ceremonies.
o Serves on the President’s Cabinet.
· Dean of the College of Adult and Graduate Studies
o Primary role is to provide leadership, resources and support to the faculty and students in the College’s adult and graduate programs.
o Responsible for all issues related to adult and graduate programs.
o Works closely with the VPAA on all significant matters that affect adult and graduate programs, including faculty hiring, development, evaluation and governance, curriculum, academic quality and standards, budget, educational policies, assessment of student learning and overall operational effectiveness, strategic planning and accreditation.
o Serves as a liaison between the adult and graduate program faculty and the VPAA.
o Serves as a resource to the graduate program directors and other professional staff in the adult and graduate programs.
o Works in a consultative role with committees that are involved with the adult and graduate programs, including the curriculum committee, educational policies, academic alternatives, academic standards, and faculty development.
o Handles student concerns, issues, and requests for waivers.
o Maintains supervisory responsibility for operational matters such as adult and graduate faculty searches, course scheduling, faculty teaching schedules, catalogs and academic college ceremonies.
o Serves on the President’s Cabinet.
III. SPECIAL ACADEMIC SERVICES
Location of Special Academic Services: Room M-025, Extension 2157
Deborah Ceppaglia, M.L.S. Senior Director for Special Academic Services
Academic Advisement Center
Debra McLoughlin, M.S. Director of Academic Advisement
Tina Wayer, B.A. Academic Advisement Counselor
Erin Pawlak, M.S. Academic Advisement Counselor
Christine Lazzaro, M.S. Academic Advisement Counselor
George Deacon, B.A. Academic Advisement Counselor
Shirley Duermeyer Secretary for the Advisement Center
Office of Disability Services
Lisa Morrison, Ed.M.,J.D.,LL.M. Coordinator of Disability Services
Academic Skills Center
Mary Ellen Mulvey, M.S. Director of the Academic Skills Center and
TRIO Student Support Services Program
Mary F. Chiaravalotti, M.S., Ed.M. Academic Specialist
Patricia C. Galeza, M.S. Academic Specialist
Michelle Schultz, M.S. Academic Skills Center Coordinator
Cheryl Twardowski Potter, B.S. TRIO Program Coordinator
Lori DuVall Secretary for the Academic Skills Center
Lisa Black, M.S. Academic Specialist
· Academic Advisement Center: Room M-019, Extension 2227
o Website: http://www.medaille.edu/academics/aac/index.asp
o The Advisement Team provides students with direction and support to achieve their academic goals.
o Staff works with students to create their class schedules, develops an academic plan to fulfill graduation requirements, and monitors academic progress.
Serves as a resource for student information on academic policies and procedures.
Academic Warning Reports for at-risk students may be obtained from this office. Faculty members return completed forms here for advisor follow-up. A comprehensive report is generated each week of all academic warnings issued by the faculty. This report is sent to the Athletic Office, Academic Skills Center, personal counselor for in-depth follow-up, and Dean of Students.
· Office of Disability Services: Room M-021, Extension 2391
o Website: http://www.medaille.edu/academics/disabilityservices/
Any currently enrolled student with a documented disability and registered with the Office of Disability Services may be eligible for accommodations/services. However, the student is responsible for initiating contact and submitting appropriate documentation to determine eligibility for services/accommodations.
Individuals with temporary disabilities may also be eligible to receive services through this office.
Faculty will receive disability notification forms from students detailing their accommodations at the beginning of the mod/semester.
· Academic Skills Center (ASC): Room M-321, Extension 2214 or 2338
o Website: http://www.medaille.edu/academics/asc/index.asp
The ASC offers tutoring services for students. Refer students here if they need additional assistance in specific areas. Assistance from faculty in recommending tutors is appreciated.
Faculty can arrange to have makeup tests or makeup quizzes administered in the ASC for students with special circumstances. A policy is in effect and must be followed. Please consult with the ASC for details of this policy.
Test accommodations are provided for eligible students (see Office of Disability Services information). ASC technology resources include computers with Internet access, a laser printer, adaptive technology, and tutorial software, such as Skills Bank and the R.E.S.U.L.T.S. time management program.
Reserve AV equipment is available. Five overhead projectors and four TV/VCRs are available for sign out. Contact the Library for AV equipment needs in Huber Hall.
IV. MEDAILLE COLLEGE LIBRARY
Location of Medaille College Library: 1st floor Huber Hall
Extension 2283
Website: http://eres.medaille.edu/library01/alt/start.asp
Ilona Middleton, M.L.S. Library Director
Pam Jones, M.L.S. Librarian/Library Systems Coordinator
Andrew Yeager, M.L.S. Librarian/Information Literacy Coordinator
Samantha Purpora, M.L.S. Librarian/Public Services Coordinator
Betty Robins Circulation Coordinator
Jessitine Smith Library Bookkeeper
Christopher McDermott Library Computer Technician
Library Hours: Monday – Thursday 7:30 AM – 10:30 PM
Friday 7:30 AM -- 7:00 PM
Saturday 10:00 AM – 5:00 PM
Sunday 1:00 PM – 7:00 PM
Medaille College Library provides both traditional and online information/ research services to our students, faculty, and staff. With a collection of over 55,000 print and audio-visual sources, numerous online databases and a sophisticated interlibrary loan system, the Library can offer quality information access to the academic community.
All Library online databases are accessible from off-campus computers for current Medaille students, faculty, and staff. For more information about off-campus access, please call the Library at Extensions 2283, 2255, or 2297 and ask to speak to a Librarian.
Library Web Page Online Services Include:
· Automated Catalog- Lists and cross-references the holdings of the library, including books, audio-visual materials, software, and print journals.
· Indexes and Databases-
o Proquest Direct (over 3,000 full-text journals and newspapers)
o ERIC (abstracted and full-text education research database)
o Mergents and Hoovers (full-text business research databases)
o LEXIS/NEXIS (full-text law, newspaper and business database)
o EBSCO Journal Database (over 2,000 full-text journals and newspapers)
o Multidisciplined information/research databases
· Online Reference Sources- Includes encyclopedias, atlases, dictionaries, handbooks and more.
· “Ask Us 24/7” Virtual Reference service. The Library participates in a national reference consortium to provide reference assistance 24/7.
· Recommended Web Sites by Subject- Medaille College Librarians have selected and evaluated some of the “Best Sites on the Web” and arranged them by Program of Study. If you are looking for information on a specific subject, these links can be a great time-saver.
· Ebrary: Thousands of full-text books on a variety of subjects.
· Faculty Resources-
o Website: http://eres.medaille.edu/library01/alt/faculty.asp
o The Library maintains a collection for Faculty use entitled “Professional Development.” It contains books on teaching at the college level, portfolio development, issues in higher education, publishing, mentoring, and so forth. Please ask one of our Librarian/Faculty members for assistance or to recommend a title for purchase.
o These pages include a library materials order form, listing of new library acquisitions, access to the online library catalog, and links to important websites related to higher education.
o To place book orders for library purchase
User name: faculty
Password: medaille (all lower case)
· Search the Internet- Links are provided to search engines, listed alphabetically and by function. The Library also provides helpful tips on the effective use of these sites.
Info Pass:
An Info Pass is a library card issued to a faculty member at our institution. It allows the instructor to borrow materials form the major public, academic, and private libraries that maintain membership in the Western New York Library Resources Council. Students are also eligible for an Info Pass.
To obtain an Info Pass, please see one of the Librarians. The card must be renewed each year.
Placing Materials on Reserve:
All Faculty Reserve materials are held at the Library’s front desk. A record is kept of all items placed on reserve by an instructor. Barcodes and reserve stickers are placed on each reserve item. In placing items on reserve, please be aware of the following:
· Reserve items should be submitted to the Library well in advance of students’ needs.
· Please be aware of copyright regulations when placing copies of articles or other reproduced items on reserve.
· The Library will be happy to place instructor-owned materials on reserve but cannot be held responsible for loss or damage.
· Student use of reserve materials is generally limited to two hours, in-house use. Please let the Library know if you prefer another arrangement.
Reserve materials for your classes can be made available online 24/7 through Medaille Library’s E-reserve (electronic reserve) system.
Library Collection Development:
Library Collection Development is a shared responsibility between the Library and each academic department. In this way, collection integrity is insured. To assist in this endeavor, our professional librarians supply print and online reviews, authority sources, brochures, and catalogs for faculty perusal.