MAYER CITY COUNCIL MEETING MINUTES – FEBRUARY 9, 2004
CALL REGULAR MEETING TO ORDER AT 7:30 P.M. BY MAYOR THOMAS
PRESENT: Mayor Thomas, Council Smith, McIntosh, Taylor and Plendl
ABSENT:
ALSO PRESENT: Tim Hanson, Virg Muller, Don Wachholz, Kevin Hoglund, Mark Norgard, Stuart Krahn, Tice McPadden, Paul Jaunich, Rich Cohrs, Dan Schimmelpfennig, Randy Stodola, Emily Hedges and Clerk Maetzold.
The Meeting was opened with the Pledge of Allegiance.
MOTION made by Council Plendl with a second by Council Taylor to approve the minutes of the October 27, 2003 meeting as presented. Approved 50
APPROVE CLAIMS FOR FEBRUARY 2004
MOTION was made by Council Plendl with a second by Council McIntosh to approve the claims for February 2004 as presented. Approved 5/0
APPROVE FINANCIAL STATEMENT FOR DECEMBER 2003
MOTION was made by Council Plendl with a second by Council Smith to approve the Financial Statement for December 2003 as presented. Approved 5/0.
SHERIFF’S DEPARTMENT
No Report
PARK PRESENTATION
· Bonestroo Rosene Anderlik & Associates – Stuart Krahn, and landscape Architect with Bonestroo, highlighted his experience with the firm and shared some projects with the Council. He described the process of Park Planning, which identifies Community needs to develop a master plan. Their rates are usually an hourly cost with a “not to exceed” factor. The City was receptive to a proposal from them for park planning.
· Paul Jaunich – Mr. Jaunich, an architect presented the Council with his resume, and described some of his work. He is not involved with park master planning.
HWY 25 SIDEWALK REPLACEMENT FRAMEWORK PLAN
Kevin Hoglund, of Bonestroo updated the Council with the background of this project. The mill and overlay of Hwy 25 will occur spring of 2005. MnDOT will open cut and replace the tile line west of the Fire Station as well as the drain system at 1st Street and Hwy 25. This will occur during a detour of the City. MnDOT would like the City of Mayer to take control of the mill and overlay between 1st Street and 4th Street, to coordinate with our sidewalk and lighting replacement. Hoglund discussed the advantages to doing both projects at the same time. Street costs would be reimbursed. A project schedule was reviewed. Mr. Hoglund was asked to revisit extending the sidewalk on the east side between 3rd and 4th streets. After further discussion, a MOTION was made by Council Plendl with a second by Council Smith to proceed with the preparation of a contract for the feasibility study of the project. Approved 5/0
CITY ENGINEER’S REPORT
· WWTF Addition Update –Virg Muller reported that the plans and specifications are 95% complete. Once the comments are back from contractors and other agencies, final revisions can be made. The City should be able to set a bid date at the next Council meeting.
· Pay Request #2– Caldwell Tanks (Elevated Water Tower #2) – MOTION made by Council Plendl with a second by Council McIntosh to approve pay request #2 in the amount of $79,149.25 to Caldwell Tanks for tower footings completed to date on the Water tower. Approved 5/0
· Coldwater Crossing 1st Addition Letter of Credit Reduction – The proposed Letter of Credit reduction, for construction and other project costs, has been reviewed by engineering. Engineering recommends the current LOC amount $146,349.23 remain until the project is final accepted and a warranty bond submitted to complete the project. MOTION was made by Council Plendl with a second by Council Taylor to approve the Engineers recommendation to keep the remaining $146,349.23 LOC balance for Coldwater Crossing 1st Addition as presented. Approved 5/0
· Coldwater Crossing 3rd Addition Letter of Credit Reduction – The proposed Letter of Credit reduction, for street entrance construction at Co Rd 30 (subtraction of the accelerations lane not required by County), has been reviewed by engineering. Engineering recommends the current LOC amount be reduced by $16,030.00, leaving a LOC balance of $43,500.00 for Coldwater Crossing 3rd Addition. MOTION was made by Council Plendl with a second by Council Taylor to approve the LOC reduction for Coldwater Crossing 3rd Addition as presented. Approved 5/0
· Coldwater Crossing 4th Addition Letter of Credit Reduction – The proposed Letter of Credit reduction, for construction items including restoration and street improvements, has been reviewed by engineering. Engineering recommends the current LOC amount be reduced by $102,236.11, leaving a LOC balance of $192,320.89 for Coldwater Crossing 4th Addition. MOTION was made by Council Plendl with a second by Council Taylor to approve the LOC reduction for Coldwater Crossing 4th Addition as presented. Approved 5/0 The Letter of Credit Reduction is subject to submittal by the developer confirming that payments have been made to the contractors as indicated in the pay request application #5.
· Coldwater Crossing 5th Addition Letter of Credit Reduction – The proposed Letter of Credit reduction, primarily for street construction items, has been reviewed by engineering. Engineering recommends the current LOC amount be reduced by $26,684.41, leaving a LOC balance of $152,778.00 for Coldwater Crossing 5th Addition. MOTION was made by Council Plendl with a second by Council Smith to approve the LOC reduction for Coldwater Crossing 5th Addition as presented. Approved 5/0 The Letter of Credit Reduction is subject to submittal by the developer confirming that payments have been made to the contractors as indicated in the pay request #3.
· Olson Land Update – Mr. Hanson presented the Council with a concept plan showing the wetland and stormwater pond placement on the Olson land to the north of 7th Street. He also sketched placement of a future fire station to the east on the parcel now owned by Mid-County Coop. He has spoken with Mid-County. Their intent is to keep the land for another year or so to see what land values do. They would possibly sell at a fair market value. Ponding is necessary for the 7th Street improvement project. Tim will proceed and contact Olson’s to discuss land purchase options.
· Development Updates – Mr. Hanson reported that the Dakota Rail Authority has started abandonment process of the rail line. Once the comment period is up, and abandonment status is received, further discussions can occur regarding the temporary crossing to Hidden Creek from County Road 30. Hidden Creek – 4th Addition construction plans are being reviewed.
· Park Proposal Request – Council approves Mr. Hanson’s requests permission for James R. Hill, Inc. to submit a Park Proposal.
NEW BUSINESS:
· Mayer Baseball Club – Tice. McPadden appeared before the Council to present them with a timeline of projects the Baseball Club intends to complete at the ball parks this year. The Council did not see a problem with the items needed to complete the fields, but more discussion is needed on the concessions and footings for the grandstand.
· Randy Stodola – Randy Stodola, Rich Cohrs, and Dan Schimmelpfennig appeared before the Council to propose the building of a new Bar/Restaurant in the City of Mayer. They propose to build it in the Sell C/I on Lot 1, Block 1. They are requesting an additional liquor license and a Zoning Amendment to allow the Bar as a permitted use along with the Restaurant. After some discussion, they were given a Public Hearing Application form. Upon its submittal with fees to the City, due process can begin.
UNFINISHED BUSINESS:
· City Administrator/Planner Update – Clerk Maetzold reported that there have been 21 requests for applications and 7 applications received for Administrator, and Watertown has reported that there have been 34 requests for applications and 5 applications received for Planner. Thursday, February 19th at 7:00 p.m. was set as a Council work night to compile questions for the Administrator interview process. Council Smith would like the entire Council to conduct the interviews. Mayor Thomas reported that Watertown’s Administrator Dave Mandt and Minnetrista Administrator have offered to review the applications (names withheld) for qualifications.
· Joint Powers Agreement with the City of Watertown – The Council was given the latest draft of the document as prepared by David Hubert, City Attorney. A section on liability has been added along with some minor revisions to the original document. The Council discussed the draft and will have Mr. Hubert make an additional change. Any other comments should be made before the next meeting so the document can be approved at that time.
· Pay Equity Report – Clerk Maetzold has contacted a few consultants, but nothing can be done until the City has the Planner and Administrator on staff.
COMMITTEE REPORTS:
- Community Center. – Clerk Maetzold reported that Merit heating will be insulating the duct work in the Community Center tomorrow. She has contacted Metro Systems, an office supply company, for help in designing additional office space.
- Water/Sewer – No Report
- Streets – No Report
- Parks – Council Taylor reported that the Park Committee met on February 3rd with Harley Baumann of Mayer Baseball Club. The rest of the meeting was spent creating “wish lists” for the three proposed parks.
- Fire Department – No Report
OTHER BUSINESS
· Building Permit Update – The Building Permit report for January 2004 was reviewed. Total permit valuation amounted to $887,226.01.
· County Compost Grant for 2004 – Clerk Maetzold reported that she has submitted a request for the County Compost Grant for 2004.
· Upcoming Meetings – Joint City of Watertown, City of Mayer and School Dist #111 Meeting 2/18, 7 a.m. at Mayer, Carver County Sheriff’s Contract Meeting – 2/18, 7 p.m. at Chaska.
· Map Cabinet – Clerk Maetzold requested the purchase of a map cabinet to store additional development documents. Upon review and discussion, a MOTION was made by Council Plendl with a second by Council Taylor to approve the purchase of the map cabinet as presented and to charge the cost against the developers. Approved 5/0
ADJOURN
MOTION made by Council Plendl with a second by Council Taylor to adjourn the meeting at 9:55 p.m. Approved 5/0
______
Gerald W. Thomas, Mayor
Attest: ______
Lois A. Maetzold, Clerk-Treasurer
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