LANCASTER GENERAL HOSPITAL

Memo

Draft

TO: Stephen D. Ratcliffe, M.D.

FROM:

DATE:

SUBJ: Semi - annual Review – name

INTRODUCTION:

The major focus of the semi-annual resident review is to prepare the resident for his/her upcoming Clinical Competence Committee process. Throughout this meeting, the advisor and advisee should be gathering and reviewing data/information to complete a Milestones assessment and self-assessment to submit to the CCC.

I. Self-assessment (PBLI-2):

A. Components of portfolio:

1. Cv

2. 360 degree evaluations (C-1, SBP-4)

3. Presentations in residency (MK-2)

4. Self reflections

5. Directly observed feedback* (C-1)

6. Miscellaneous feedback, ie Star Cards, patient testimonials

7. Participation in Safety Initiatives (SBP-2,

8. Patient feedback*

II. Rotation information:

A. Block Rotations (PC 1-4)

B. Away and Elective Rotation plans*(review and sign checklist from Alicia)

C. Sports Medicine Involvement ( resident required to attend 2 game events and 1 Sports Physicals session)

III. NI Reports*: (since last semi-annual)

A. Duty Hours (Prof 1-3)

B. Conference Attendance

C. Evaluations* (PC1-4)

D. Procedures (PC-5)

IV. Intern Promotion Criteria**: (review at meet & greet; needed to complete- evaluations; advisor initials and dates those achieved then signs when mastered)

V. Second year Promotion criteria**: (needed to complete- 360 evals done September and February (and prn if needed) for 2nd years, schedule averages,)

VI. Completion of ABFM SAM – (R1-Hypertension, R2 - Well Child Care, R3 - Cerebrovascular Disease) (PBLI-2)

VII. Video review available in April on S: drive (C 1-2)

A. First year resident review in behavioral science

B. First year resident review for promotion to second year*

C. Second year resident review at WLA

VIII. Chart reviews to be done April-May (see forms)*

IX. USMLE 3 plans (must be scheduled and taken by April of PGY2 year)

X. In-service examination (available in January yearly, review results and consider IEP goals) (MK 1-2)

XI. Continuity care experience (PC 1-5, MK 1-2):

A. DFM - review of ambulatory feedback, patient feedback and 360 evaluations*

B. QV – review of ambulatory feedback, patient feedback and 360 evaluations*

C. Nursing home visits (1 visit three times a year in second and third year)

XII. Staff/Nursing evaluations* (1st and 3rd years done in January so this would be available for the Feb semi-annual and prn if needed for follow up upon request)

IX. Performance Improvement Project: (Submit proposal to Dr. Nepps by January 1 of PGY 2 year; PGY 3 year begin project by July 1 & present at Research Day mid April) (PBLI – 3)

X. Community Service: (begun beginning of 2nd year and cont through 3rd year)

XI. Review of Incomplete charts/EPIC compliance*: (EMR-expectation closed in 48 hrs and if acute care note done immediately; Vicky Heavner/Pat McGinn to contact resident and advisor if issue; secretary to give reports from Sovera) (Prof 2)

XII. Balance of Life/Personal (Prof 4):

XIII. Summary/Individual Education Plan (IEP):

a. Learning Goal #1

i. Plan

ii. Means for Evaluation

iii. Follow-up

b. Learning Goal #2

* indicates secretarial need to gather data to be available to advisor

**permanently placed on residents’ file at beginning of specified PGY year for ongoing documentation (documentation required for review noted need to be given to advisor each semi-annual)

Revised: 4/1/14 SR

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