Bishopgrosseteste University

BISHOPGROSSETESTE UNIVERSITY

JOBDESCRIPTION

Title:Project Manager (Data Capability Programme)

Grade:SPS Grade7

Responsibleto:Head of Planning

Responsible for:Project Administrator(s)

JobSummary

To be accountable for delivering change projects as part of The University’s Data Capability Programme, to ensure operational efficiency and service improvement.

To manage three specific projects as part of the programme: delivering legislative change through the requirements of the General Data Protection Regulation (GDPR); the planning and delivery of the University’s new Student Information System incorporating the Student Journey; the HESA Data Futures project around sector and institutional data returns.

To manage project risk and issues through the effective engagement of key stakeholders including the project team and programme board and reporting on progress to senior stakeholders making sure they are kept informed throughout.

DetailedResponsibilities

To manage Data Capability projects and activity taking responsibility for the successful completion of the programme of work.
Formally identify and schedule work, resolve issues, manage risk, report progress, ensure that objectives are met within agreed timescales and produce full and comprehensive project documentation including project briefs, plans, initiation documents (including how quality is managed) risk and issue logs.
Administer the monitoring and management of projects through the Data Capability Programme Board.
Produce a benefits realisation delivery plan to be owned and monitored by the Data Capability Programme Board.
To allocate work and responsibilities to members of the project team using a matrix management approach. Monitor and control team performance and the quality of work against plans, taking any necessary action to resolve issues.
To have line management responsibility for Project Administrator(s) appointed to the Project Team.
Where appropriate manage project budgets to ensure financial control and delivery of financial benefits. Advice on any additional investment requirements that arise as part of the planning and delivery of the programme. Monitor actual project performance and progress against the plans, advising on any necessary action to correct variances in quality, time scales or cost.
Plan for the effective engagement of key stakeholders prior to and during the delivery of projects, defining communication channels and stakeholder groups. Co-ordinate relationships with and between key stakeholders, during the design, management and implementation of business change.
Manage the project from initial requirement, through the various stages of specification of requirements, specification of design, through to implementation and training that may be required including working with other departments to understand training needs analysis.
Identify added value through the further opportunities for change that present during project planning and delivery.
Toattendappropriatetrainingandstaffdevelopmentsessions, and participateinanannualappraisalprocess.
To comply with the University’s Health and Safety Policy, legislation and practice.
Tomaintainprofessionalstandardsinrelationships,includingnon-discriminatory practices.
Toundertakeanyotherdutiesasmayreasonablyberequired,including administrative dutiesappropriatetotherole.
The post-holder must operate within the guidelines, procedures and regulations of Bishop Grosseteste University.

BISHOPGROSSETESTE UNIVERSITY

PERSON SPECIFICATION

Project Manager (Data Capability Programme)

Core / Supplementary
Education/
Qualifications
And SpecialTraining / Educated to degree level or equivalent experience / Project Management qualification (Prince2 Practitioner/IPM)
Management Qualification
ITIL Qualification
Lean Six Sigma
KnowledgeandSkills / Strong planning expertise with the ability to plan ahead and articulate effective resource use
Understanding of University Compliance and Regulatory Frameworks including statutory returns, for example HESA Returns
Ability to interpret policy, procedural and legislative guidance and provide advice to others without compromising content
Strong organisation, listening and analytical skills that lead to effective problem solving
Ability to motivate staff to ensure effective performance and manage conflict using relevant tools and techniques
An understanding of project management methodology and governance arrangements
An understanding of process mapping techniques to inform business process redesign, improvement and efficiencies
The ability to think critically to develop appropriate solutions
Ability to prepare and produce concise yet insightful communications for use by a broad range of stakeholders, translating technical into non-technical language
Ability to analyse complex issues where material is conflicting and drawn from multiple sources
Demonstrated capability to act on incomplete information, using experience to enable decision making
Ability and confidence to challenge existing practices
Ability to use MS Office, in particular Outlook, Excel and Word, with IT skills that enable the analysis and communication of data and information to a variety of stakeholders
Ability to work under pressure and to deadlines / Use of Power BI
Use of MS Project
Use of Tableau
An understanding of the student journey from first point of contact to alumni
Experience / Higher Education Sector within either planning, information and intelligence, Governance or IT departments
Demonstrable experience of delivering successful business focussed projects in a complex and high pressure environment using recognised project management methodology and techniques.
Experience of leading, motivating and managing individuals and teams.
Experience of administering and chairing meetings and managing conflicting views to ensure effective decision making
Presenting complex information and solutions to large audiences
Managing and motivating teams using a matrix approach
Of cross-team working and influencing at all levels.
Of introducing change and service improvement / Systems thinking approaches
ITIL based procedures relating to Project Portfolios, Change
Management and Service Transition.
Application of Prince2 or other project management methodologies to enable and deliver change
Experience of delivering multiple large-scale software development / infrastructure solutions within a complex environment
Personal Attributes / Committed to the vision, mission and values of BGU.
Passionate about improvement with aspirations for excellence
Self-motivated, driven with the ability to work effectively on own or as part of a team
Self awareness to ensure objective decision making and appropriate responses to dealing with conflict
Enthusiastic with a flexible approach to delivering success
Adaptable to changing priorities
Self-aware with an understanding of own preferences to adapt and respond to a variety of circumstances
Leadership skills that deliver success and engage with and support those with whom the postholder comes into contact with

October 2017