Hialeah Information for the Owners
1. Knox Box. Every condo should have a key(s) in the knox box. The knox box is mounted to the wall of the garage to the right of the elevator enclosure, and is used by the Fire Department (FD) in case of an emergency. Instead of crashing in your condo door, the FD will use the key(s) in the knox box to access your condo. Anyone re-keying their condo doors should give a new key(s) to FD for putting in the knox box.
2. Fire Department Yearly Inspection (May/June time frame). Each condo should be inspected the day of the building fire inspection. FD must have access to your condo to do the inspection. Inspection is usually on a Saturday between 9 and 11 AM (May). The association will notify you when the yearly inspection has been planned. If for some reason the FD cannot access your condo, or your condo fails the inspection, it is up to you to schedule another FD visit. Eventually you will get fined if you do not pass the inspection. Each condo inspection takes less than 5 minutes. FD cannot access keys in knox box during the yearly building/condo inspection. Each condo must have a fire extinguisher either visible in the kitchen area with a sign on it “Fire Extinguisher”, or be inside a cabinet/pantry with a sign on the outside of pantry/cabinet “Fire Extinguisher”. Condo fire extinguishers need a current year certification, even for a brand new extinguisher. Reel Fire in CMCH will provide current year certs for extinguishers. First extinguisher is around $18 and each one after that is $5.50. A visit by Reel Fire can be arranged and they will do extinguishers for $5.50 if there are enough (21) extinguishers to do. Less than 21 there will be charge for them to visit the building. Aster Hardware will also do the fire extinguisher cert for the current year, but it takes maybe a week. Reel Fire in CMCH will do the inspection/certification while you wait.
3. Dryer Vents in Rear Walkways. Each condo has a vent from the clothes dryer that exits in the ceiling of the rear walkway. The vent gets clogged with lint and should be cleaned regularly especially during heavy usage times. A hand held vacuum or a swifter can get the lint removed from the dryer vent exit point in the rear walkway ceiling. Every 3 years it is recommended that you get the dryer vent piping cleaned professionally. The dryer vent is around 25 feet long and lint can build up in it over time. Let the board know when you get the dryer vent professionally cleaned. Hall Carpet Care has been used in the past. 609-522-6563. They charge between $80 and $120 depending on how many vents they can do in one day. The price gets less the more units they can do in one visit. Contact them at , or visit their website at http://www.hallscarpetcare.com/.
4. Leaving Your Condo for Extended Period. If you are going to leave your condo for an extended period the following is recommended. An extended period could be several days or longer. When you return to your condo, you need to reverse these actions.
- Close the main water valve in the laundry room. If you can still get hot water from your kitchen sink faucet, then you need to close the water supply valve to your hot water heater.
- Turn off your circuit breaker for your hot water heater.
- Turn down your condo thermostat to 58 degrees.
- Turn off your ice maker by raising the bar of the ice maker.
5. Thermostat in a Rear Window. You should have a thermostat in one of your rear windows. The thermostat should be readable from the rear walkways. During the very cold winter months the condo temperature can be monitored, in case there is a heater malfunction that would cause the condo water pipes to freeze.
6. Floor Covering. If you are going to change the floor covering, the association needs to approve your plans. This is required so you do not change the floor covering, and cause more noise to go through the floor, and be a nuisance to your neighbors below you. The bedroom floor covering must remain carpet to prevent noise issues. If you are going to change to tile and/or hardwood/laminate in the living area, you need to plan to do the best possible installation to prevent noise from going though the floor.
7. Renting. If you are going to rent you need to get a mercantile license from Wildwood Crest. Contact Loretta Scott, 609-522-5176, ext. 109. Signed leases must be forwarded to the association at least a week before the rental period. Rental period cannot be less than 7 days, and maximum occupants must not be greater than 8.
8. Insurance Information. When refinancing, the Mortgage Company (or bank) will require the insurance documents for the Hialeah Condo Association. These documents are available for review/download from the Hialeah Website on the Owners Documents page. Usually, the mortgage company (or bank) bank will want to see their name on the documents. To obtain this documentation, you need to call Coastline Insurance Company (609-522-4515) and ask them to send you (or the mortgage company/bank) the required paperwork. Coastline is located in Wildwood, and is always very responsive. The insurance documents are only valid for one year. So every year some mortgage holders will want to see current insurance documents with their information on it. Coastline can provide this documentation.
9. Pool/Hot Tub Area. The biggest concern with the pool area is to not have glass in the pool area. Anyone 12 and older needs to have a Hialeah bracelet to enter the pool area. The Cabrera enforcer will check for bracelets in season. The Cabrera person will have additional bracelets for sale in-season if you or your renters need additional bracelets for a nominal charge (currently $5 each). The pool will be opened the weekend before Memorial Day, and will remain open until the Monday after Irish Weekend.
10. HVAC System Filter. According to Energystar.gov, the filters on your condo HVAC system need to be changed either once a month or once every three months, depending on the type you're using. You should check the product information on the filters for the manufacturer's suggested frequency of change. You may have to change your air filter more frequently. For instance, during a steamy summer when you're running your system constantly, you may end up having to change the filter more often than if the weather is nice and you're relying on open windows.
11. Combo Locks. The pool door combo is 1, then 4, then 5.
Glass enclosure to elevator, combo is 5, then 4, then 1, and turn knob to the right.
Lockbox, on wall to right of glass enclosure, has a key to the side door of enclosure. Combo is 0541.
12. Security. The elevator enclosure door will be locked off season (between 1 October and 1 May). You can enter the building (1) using the keypad combo on the front enclosure door, (2) using the key that everyone was given for the side door of the elevator enclosure, (3) getting side door key from lockbox (combo0541), or (4) using a stairwell door key (there is a key for the ocean side stairwell door, and a key for the bay side stairwell door). In season the stairwell doors and the elevator enclosure doors will be open. If you use the stairwell doors or the side door of the elevator enclosure, you need to relock the door to maintain security for the building.
13. Cabrera Property Management. Cabrera Property Management has a contract with the Hialeah Association that currently expires in April of 2017. They provide us with 2 main services.
A. They provide what is called an Enforcer during the summer from around the middle of June until Labor Day. The enforcer walks the building periodically to make sure everyone is following the rules and regs of the association. If someone is doing something they should not be doing, he will write up a warning. If the situation is not resolved, the association can levy fines. Fining of a condo owner is rare. Beware if you rent or let family use your condo, you could be liable for fines.
B. The other services that Cabrera provides is custodial services. This starts when the pool is opened in Mid-May and continues until the pool is closed the Monday after Irish Weekend. There are more hours covered, and more days of the week covered during the peak days of the summer season. If you see anything that is not right from a rules standpoint, or a cleaning standpoint, call the Cabrera hotline number (1-800-691-6264) to let everyone know of the problem. Or Cabrera can be emailed at: “”.
Contacts:
Board of the Hialeah Condominium Association
President: John Rosse (206)
Vice President: Kathy Lomino (106)
Treasurer: Carolyn Porter (203)
Recording Secretary: Laura Sperber (105)
Trustee: Andrea Mintz (301)
Crest Fire Department:
1. Emergency – “911”.
2. Crest Fire Department Non-Emergency Number: 609-727-3031
3. Crest Fire Department: Marina – Involved in Scheduling Inspections: 609-522-5176, ext 135
Crest Mercantile License: Loretta Scott, 609-522-5176, ext. 109.
Crest Police Department:
1. Emergency – “911”.
2. Non-Emergency – 609-522-2465.
Crest Administrative Departments: "http://www.wildwoodcrest.org/directory.htm"
Cabrera Property Management (In-Season):
1. Cabrera Enforcer – 1-800-691-6264; or email: “”.
Events Calendar
January – 1st quarter dues are due by 1 January; late if not postmarked by 5 January.
April – 2nd quarter dues are due by 1 April; late if not postmarked later by 5 April.
April/May – Get fire extinguisher inspected/certified for current year in preparation for FD visit/inspection in May/June.
May – Pool opens usually the weekend before Memorial Day.
May/June – Yearly visit by FD for inspection of building and all condos.
May/June – All Owners' Meeting via phone conference.
July – 3rd quarter dues are due by 1 July; late if postmarked later than 5 July.
September/October – All Owners’ Meeting held on-site.
October – 4th quarter dues are due by 1 October; late if not postmarked by 5 October.
September – Pool closes after Irish Weekend.
December – 1st quarter dues are due for following year by 1 January; late if not postmarked by 5 January.
Website Information:
Site URL: http://thehialeah.com/
Website Owners Documents Page; PW: protecteddocs2015!
Information shown on Website Owners page (accessible with password ) :
1. Contact information for all owners.
2. Recommended contractors for repairs.
3. Board meeting minutes.
4. Insurance information.
Information shown on Website page accessible by ALL:
1. Recommended restaurants.
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