Hendersonville Community Coop Board of Directors Meeting

715 S. Grove Street, Hendersonville, NC

September 23, 2014, 6:00pm

Board Present: Steve Breckheimer, Joan Kennedy, Laura Miklowitz, Susan O’Brien, Michael Reim

Board Absent: Tom Fanslow, Miriam Farris, Laura Smith Williams, Carolyn Widener

Staff Present : Damian Tody, GM

Other: Liz Malloy, administrative assistant

Moment of Silence

Announcements

· The Self Help Event on September 23rd, was a success. HCC Outreach Coordinator Gretchen Cummins did a great job representing the Co-op. Close to 75 persons attended. The recent article and interview with Gretchen in The Hendersonville Lightening, also about the new store, was shared.

· Damian will be on vacation September 28 – October 3.

· The monthly call with consultant Michael Healy will be October 23 at 10am. Board members wishing to participate should email Steve.

· The Board Operations Committee will work on communication improvements and strategies.

Approval of Agenda

· By consensus, the Board approved the meeting agenda.

Owner Comments – None

Study & Engagement

· Joan Kennedy led a discussion of the Cooperative Grocer article, “You Are Not Alone”

Consent Agenda

· By consensus, the Board accepted the Operations/Financial Reports, the August board meeting minutes.

GM Report

· Capital Campaign/Expansion Report – Damian will email to board members.

· 2014-2015 HCC Budget – Damian will be meeting with Board Treasurer Laura Smith Williams to review the proposed budget in detail and will report back to the Board at the October board meeting.

· Building Committee – Progress continues at the building site.

Governance

· Committee Reports – Each committee presented a written recap of its work since January 2014.The Owner Engagement Committee will meet next on October 7, at 9:15am at the Annex to discuss the Annual Meeting and the board page on HCC website. The Board Development Committee is doing board election preparations and Board Operations continues work on policy revisions.

· 2014 Annual Meeting & Election – Laura Miklowitz shared preliminary plans for the Annual Meeting to be held on November 6, from 5 – 6:30pm at the Hendersonville Chamber of Commerce. Preparation continues on Election matters. Liz Malloy is to send Laura copies the election tally sheets for review.

· Committee Charters -The Board was in consensus to accept the newly revised committee charters.

· GM Evaluation – No Report

· The next Organic Press article is due on October 7th. Steve will canvas the Board for topics.

HCC Board Minutes/ September 2014

Page 2

Policy Governance Review

· BP 7. Board Committee Principles: In compliance. After the policy monitoring review, the Board addressed a recent BP7 rewrite by the Board Operations Committee and was in consensus to adopt the new language.

· GL6 . Financial Planning and Budgeting: In compliance on 5 of 5. Policy was referred to the Board Operations Committee for review and possible revision to include a higher safety reserve. Damian will develop some ballpark figures for the committee.

Board members should begin to consider possible topics for Study and Engagement next year and also needs to discuss members’ interest in serving as a board officer.

Meeting adjourned at 7:30 pm.

The next monthly board meeting will be October 28, 2014.

Respectfully submitted by Liz Malloy on October 1, 2014

Edited by M. Reim on October 6, 2014

Board approved October 28, 2014