Office Team Weekly Tracker

- Seattle Internship –

Start Date: [fill in]

Schedule: [fill in]

Connect with the Team on Social Media:

-Borgen Project FaceBook Page

-Twitter

-Pinterest

The In-Office Internship:

Congratulations on becoming a Borgen Project Intern! The bulk of your internship will focus on specific in-office assignments. We let you work 60-hours of your internship from home and this document will guide you through your out-of-office assignments.

  • Email your manager at to discuss your schedule and any questions about your internship. You are allowed to miss one week of your internship if work, school, or a family matter arises. You’ll need to let your manager know beforehand and complete that week at the end of your internship.
  • Be sure to clock in and out so you are credited for the hours you work. Get login information from your manager and then you’ll be able to login in here.
  • 15-hours per week achieving your in-office tasks.
  • 4-hours per week accomplishing the assignments outlined in this document.

Criteria for Successful Internship Completion:

  • Contact your 3 Congressional offices each week in support of poverty-reduction programs and legislation. If you have ties to multiple congressional districts (i.e. you live in Seattle, but parents live in Los Angeles), you can contact leaders from both areas.
  • Run a personal fundraising campaign and raise $500, which includes sending a minimum of 12 fundraising letters to your friends and family (we recommend 30 or more).
  • Utilize your social media to share links related to the cause.
  • Turn in your weekly tracker every Friday by 5 PM PST to

What's expected of the 60-hours outside of the office?

  • Attend 4-events.
  • Complete your weekly tracker assignments. Due every week by Friday at 5PM.
  • Implement a successful fundraising campaign that raises $500 or more.

Things to Know:

  • The weekly instructions below are “must-do’s” for each week.
  • If you’re feeling ambitious and you have completed your weekly tasks, you are welcome to jump ahead and complete assignments for the coming weeks. This is an especially good idea if you have finals or other commitments that might create a long week.

Instructions:

This document guides you through your weekly assignments. Strikethrough the tasks below as you complete them and send this updated document to your manager each Friday.

The Warning Label: If telecommuting hours aren’t performed to standard and reports not turned in on time, the full 60 telecommuting hours will need to be worked at the office.

My Fundraising Strategy

As only 25 hours of your internship is spent fundraising, you’ll need to have a focused strategy to make sure you fully utilize these hours.

Your online fundraising campaign, along with your friends and family letters are required to ensure that you reach the minimum $500 required.

You’ll also need to implement more strategies to ensure the target is reached. Utilize the 70+ fundraising ideas page to look for ideas or create your own strategies.

Complete the fundraising requirement early, so you can focus on your recruiting. Aim to raise your $500 before week 10.

List your fundraising strategy below:

TacticsGoalAmount Raised

  1. Online fundraising campaign$300
  2. Friends and family letters$400

Fundraising Hours

When you work on your fundraising, list your hours below.

(A minimum of 25 hours should be completed before the end of your internship)

Date / Hours / Work Completed
8/15 / 1 / Made follow-up phone calls to 12 people I sent letters to. (Delete this Example)

Your Tribe

Your Tribe are the 10 people who you want to engage in the movement. It can be friends, family or individuals who you think could be especially beneficial to the cause. Your goal is to have these individuals very knowledgeable of the issues and engaged in the cause by the end of your internship.

My Tribe:

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

THE EVENT HOURS

As part of your outside of office hours, you will attend 4-networking events. These must be completed in the first 6 weeks of your internship. Find links to events on Staffers Hub.

Objective of attending events:

  • Raise awareness of The Borgen Project.
  • Develop your networking skills and connect with people who might be potential allies.
  • Become educated about issues (i.e. hearing a speaker discuss global health).
  • Help you develop a skill that will profoundly improve your life... talking to strangers.

What to do?

  • Arrive early. At events with speakers, all networking occurs before and after the event.
  • Wear a Borgen Project T-shirt unless it’s a business attire event. Ask your coworkers for a T-Shirt. You won’t be able to talk to everyone in the room, but if you’ve got the shirt on you’ll multiply your impact and get the organization on the radar of most of the room.
  • Talk to strangers. Us Seattle folks are notoriously timid in social settings (newcomers often call it the Seattle Freeze). Don’t let the protective layer fool you, these people are socially starving and dying to meet new people... That’s probably why they’re at the event to begin with! Introduce yourself. Be friendly. Listen. And that’s all there is to it.

Easy Icebreakers:

  • “Hi I’m...(enter your name, a smile and a handshake here).” With that 3-word opener conversations usually pop out of thin air.
  • “Are you from Seattle?” is always a safe next question to open up a bigger conversation.
  • “Have you been to Global Washington (name of group hosting the event) events before?”
  • When in doubt talk about the weather: “Looks like the rain is back.” “It’s good to see the sun is out.” “I was sure feeling that wind on the way over here.”

The Question: Be Borgen Project ready for that infamous and uniquely American question...

Q: “What do you do?”

A: “I’m interning at The Borgen Project; it’s a national campaign that fights global poverty...”

Name:

Start Date: (List date here)

Events I Attended:

Event DateTime There

1.

2.

3.

4.

Note: All work is verified. If you miss a target, don’t mark it off. If you don’t use social media, please notify your supervisor and adjustments will be made to those assignments. ALL ASSIGNMENTS ON THIS DOCUMENT ARE TO BE COMPLETED OUT OF THE OFFICE... Fundraising letters are the only exception.

Week 1:

  • Go throughNew Hires Boot Camp.
  • Know the expectations. Read the performance review criteria on the last page of this document and the criteria on the last page.
  • Set up your online fundraising profile
  • Determine who your leaders are. Add your leaders phone number to your phone (both their district office and D.C. office).
  • List the names and phone numbers of your Congressional leaders.

- Sen.

- Sen.

- Rep.

  • Learn why calling Congress matters. In the example call report, how many people called the leader that week in support of the Millennium Project?
  • Call your 3 Congressional leaders in support of one of these issues.
  • Email your leaders in support of one of these issues. Be sure to send these via borgenproject.org.
  • Follow your 3 members of congress on Twitter and FaceBook. You’ll be monitoring their accounts and posting support for key poverty bills. List links to your leaders Twitter and FaceBook here:
  • Post a link to borgenproject.org on your social media sites.
  • Practice answeringFAQ’s. We frequently do verbal quizzes on these during staff meetings, so make sure you’re ready to go.
  • Add the Congress Appto your cellphone if you have a smart phone. This gives you the ability to quickly tell your friends and family who their members of Congress are.
  • Sign up for your leaders e-newsletters (both campaign and Congressional Office)
  • Be familiar with this great way to turn your online shopping into funding for the cause on Amazon. Share the link!

This week remember to email your manager the following:

  • Weekly Tracker

Notes:

Week 2:

  • Re-read the New Hires Packet.
  • Read the criteria for a successful internship at the bottom of this packet.
  • Send handwritten letters to your 3 Congressional Leaders. Attach copy of the letter when you turn in your weekly tracker.
  • Visit the Gates Foundation visitor center. What did you like best?
  • Read fundraising ideas.
  • Mobilize 5 people in your state to email leaders in support of the International Affairs Budget.
  • Joined The Borgen Project Facebook page.
  • Posted a link or message on The Borgen Project Facebook page.
  • Post a link to borgenproject.org on your social media sites.
  • Call your 3 Congressional leaders in support of one of these issues.
  • Email your leaders in support of one of these issues.

Note: Next week you’ll begin fundraising; get an early start on your fundraising letters. They need to be printed and in the office by next Wednesday.

This week remember to email your manager the following:

  • Weekly Tracker
  • Copy of handwritten letter to congress (photo or scan).

Notes:

Week 3:

  • Complete fundraising letters.

Remember, we’re powered by small donations and everyone who is part of the team assists with fundraising. A minimum of letter 15 is required, but you’ll want to send at least 30 if you hope to raise $500 from letters alone. Anticipate that 1 in 8 might actually donate. Those who raise the most from letters, typically send over 40.

  • Email your spreadsheet of potential donors, in the correct format.
  • Send a copy of your fundraising letter and your potential donors list to your manager.
  • They start out as someone viewing a volunteer opening and the next thing you know, they are changing the world. Read about one of the many individuals who supports the cause.
  • Read this article from Inside Philanthropy.
  • Email the White House.
  • Call the White House.
  • Tweet to your congressional leaders asking them to support the international affairs budget.
  • Call your 3 Congressional leaders in support of one of these issues.
  • Email your leaders in support of one of these issues.

This week remember to email your manager the following:

  • Weekly Tracker
  • Screenshot of one of your Tweets
  • Fundraising letter
  • Donors list

Notes:

Week 4:

  • Post to your congressional leaders FaceBook asking them to support the International Affairs Budget.
  • Write a letter to the editor.
  • Read One Employers Perspective.
  • Complete the Week 4 Boot Camp.
  • Call your 3 Congressional leaders in support of one of these issues.
  • Email your leaders in support of one of these issues.

This week remember to email your manager the following:

  • Weekly Tracker
  • Week 4 Boot Camp document.
  • Copy of your letter to the editor. Also send a link to your manager if it gets published. We love reading these!

Notes:

Week 5:

  • Create a swarm.
  • Read/Watch the fundraising follow-up page.
  • Follow-up with 10 or more people who you sent fundraising letters to. List who you followed-up with and note how it went.
  1. Jon Bravo: I called him and he donated online while on the phone.
  • Tweet your favorite celeb, athlete or public figure asking them to get involved with The Borgen Project.
  • Write a letter to the White House.
  • Revisit why calling Congress matters and look at the sample call log.
  • Read about the Political Process.
  • Call your 3 Congressional leaders in support of one of these issues.
  • Email your leaders in support of one of these issues.

This week remember to email your manager the following:

  • Weekly Tracker
  • If available, photos of your swarm or details of what you organized
  • A screenshot of your Tweet
  • A copy of your letter to the White House

Notes:

Week 6:

  • Handwrite letters to your three members of Congress.
  • Learn about the Federal Budget.
  • Tweet to your congressional leaders asking them to support the international affairs budget.
  • Email to find out how much you’ve raised.
  • Call your 3 Congressional leaders in support of one of these issues.
  • Email your leaders in support of one of these issues.

This week, remember to email your manager the following:

  • Weekly Tracker
  • A link to the recording of you calling into C-SPAN or a talk program. These are often available online or by contacting the station.
  • Copy of handwritten letter to congress (photo or scan).

Notes:

Week 7:

  • Tweet to media.
  • Post to your congressional leaders FaceBook asking them to support a key bill or issue.
  • Email your manager to schedule a Week 7 check-in meeting.
  • Mobilize 5 people to email their leaders is support of the International Affairs Budget. List the people who emailed below, so the team can verify in our database:
  • Do 20 or more points. What did you do for points:
  • Call your 3 Congressional leaders in support of one of these issues.
  • Email your leaders in support of one of these issues.

This week remember to email your manager the following:

  • Weekly Tracker.

Notes:

Week 8:

FUNDRAISING CHECK POINT! You are nearly 70% of the way through your internship. How confident are you that you will have raised $500 or more by the end of your internship?

Check with to find out how much you have raised.

Remember, over 25 hours of your internship is earmarked for fundraising. If you haven’t achieved the minimum by the end of your internship, it goes on file as incomplete.

  • Create a swarm of 7 or more people.
  • Pitch a story to media
  • Call your 3 Congressional leaders in support of one of these issues.
  • Email your leaders in support of one of these issues.
  • Shared a link to The Borgen Project Facebook page on social media.

This week remember to email your manager the following:

  • Weekly Tracker
  • List of the media who you pitched stories to.
  • Details of your swarm

Notes:

Week 9:

  • Mobilize 5 peopleto email their leaders is support of the International Affairs Budget. List the people who emailed below, so the team can verify in our database:

1.

2.

3.

4.

5.

  • Write letters to your 3 members of Congress.
  • Tweet to your congressional leaders asking them to support a key bill or issue.
  • Do 10 awareness points. What did you do for these points?
  • Call your 3 Congressional leaders in support of one of these issues.
  • Email your leaders in support of one of these issues.

This week remember to email your manager the following:

  • Weekly Tracker
  • Copy of handwritten letter to congress (photo or scan)

Notes:

Week 10:

  • Post/Tweet to leaders asking them to support a key bill.
  • Call your 3 Congressional leaders in support of one of these issues.
  • Email your leaders in support of one of these issues.
  • Wrote a letter to the White House.

This week remember to email your manager the following:

  • Weekly Tracker
  • Screenshot of your Tweet
  • Copy of the letter to the White House

Notes:

Week 11:

  • Tweet to media.
  • Call your 3 Congressional leaders in support of one of these issues.
  • Email your leaders in support of one of these issues.
  • Do 10 or more awareness points. What did you do for the points?

This week remember to email your manager the following:

  • Weekly Tracker

Notes:

Week 12:

  • Email the White House
  • Call your 3 Congressional leaders in support of one of these issues.
  • Email your leaders in support of one of these issues.
  • Post to Reddit.Instructions
  • Give feedback. The Borgen Project is always evolving and looking for ways to improve. Survey responses are read every month by the President of The Borgen Project and managers.

This week remember to email your manager the following:

  • Weekly Tracker

Notes:

END OF INTERNSHIP

PERFORMANCE REVIEW FORM

This section is filled out by your manager at the end of your internship and goes on file. Please read carefully, so you know the policy for evaluating your impact.

Name:

Title:

Start Date: End Date:

Reliability

  • Number of days late to work:
  • Number of days left work early:
  • Number of days missed:

Impact and Outcomes

Rate on a Scale of 1 to 5 - (1 bad, 3 average, 5 among the best we’ve seen)

  • Quality of work:
  • Speed and daily impact:
  • Team player:

Fundraising Hours Utilized

  • Number of fundraising letters sent:
  • Number of donors:
  • Raised $500 or more: Y/N
  • Total amount raised:

Impact with Outside of Office Hours

  • Was the weekly report ever late? How often?
  • Were weekly targets met? Did they utilize the outside of office hours
  • Were events completed within 2 months of being hired?

Overall

  • Internship hours and requirements completed?
  • The dedication and impact of staffer was? (bad, average, good, among the best we’ve ever seen)
  • When companies do background checks, if asked, should the organization recommend this candidate?