Haskayne Student Levy Committee Funding Application

Haskayne Student Levy Committee Funding Application 2015/2016

Introduction

The Haskayne School of Business Student Endowment Fund was established with funds collected by the Students’ Union through a Haskayne School of Business student levy between 2001 and 2005. The Haskayne School of Business Student Levy Committee (HSLC) was established by the Students’ Legislative Council to allocate funding to student-led initiatives related to student research and scholarship, teaching enhancements, and student activities.

The HSLC allocates available funds to innovative undergraduate student-led initiatives, projects, activities and events in the Haskayne School of Business that:

a)  Enhance student life on campus;

b)  Provide research-based, experiential learning opportunities; or

c)  Enhance leadership potential.

The committee makes funding decisions in the interest of increasing access and affordability for undergraduate students.

Eligibility & Applying for Funding

Current undergraduate students enrolled in a major or minor program in the Haskayne School of Business are eligible to receive funding once per University of Calgary fiscal year, April 1 to March 31. Students may apply on behalf of student groups, such as SU Sanctioned Clubs based in the Haskayne School of Business.

Students and student groups are eligible to receive 75% of requested funds, to a maximum of $500.

The HSLC accepts applications for funding year-round and makes allocation decisions according to the following funding cycle:

Application Deadline / Funding Decision
Second Friday in August / By August 31
Second Friday in November / By November 30
Second Friday in March / By March 31

information for applicants

1.  Applications are reviewed for completeness and eligibility. Incomplete and ineligible applications will not be considered.

2.  The Committee may restrict the amount of funding available in each funding period to ensure funding availability throughout the year.

3.  Selected applications may not receive the full amount of funding requested. The committee may adjust funding to provide opportunity for more applications to receive funding.

4.  Funding recipients will be reimbursed for their expenses upon fulfilling reporting requirements and submitting proof of expenses. The committee will not allocate funds retroactively for initiatives, projects, activities or events that have already passed.

PLEASE FORWARD YOUR COMPLETED APPLICATION TO THE SU MAIN OFFICE PRIOR TO THE APPROPRIATE FUNDING DEADLINE:

Attn: Haskayne Student Levy Committee

Kelsey Nijman, Coordinator, Events and Student Engagement

251 MacEwan Student Centre

2500, University Drive NW

Calgary, Alberta T2N 1N4

Phone: 403.220.6693

Email:

Office hours: Monday to Friday 8:30 a.m. – 4:30 p.m.

Funding Criteria – Eligible expenses

Eligible initiatives, projects, events, and activities must:

1.  Enhance student life at the University of Calgary;

2.  Provide research-based, experiential learning opportunities; or

3.  Enhance undergraduate students’ leadership potential.

Eligible expenses may include but are not limited to:

·  Conference registration fees;

·  Case competition entry fees;

·  Workshop fees;

·  Event cost of admission;

·  Space rentals;

·  Equipment or supply rentals;

·  Supervised, non-credit, unpaid research or fieldwork;

·  Innovative components of new or existing events; and

·  Non-credit co-curricular learning opportunities.

Events hosted by students or student groups must be approved by the Haskayne School of Business to be considered eligible for funding.

exclusions

The following applications are NOT eligible for funding:

·  Initiatives, projects, events, and activities that are part of an academic credit program, including co-ops and internships;

·  Applications that are eligible to receive SU Club Funding;

·  Initiatives, projects, events, and activities that expect to or are likely to generate a profit; and

·  Applicants who are receiving any wage or honorarium for their attendance or participation in an initiative, project, event, or activity.

The following expenses are NOT eligible for funding:

·  Staffing costs;

·  Food and beverages, including alcohol;

·  Capital costs;

·  Club operating expenses;

·  Travel and accommodation costs; and

·  The purchase of supplies and equipment that will become the property of the applicant.

Please note: Initiatives, projects, events, and activities hosted by student groups that have previously received HSLC funding may not be considered eligible for funding unless the application demonstrates an innovative or unique component that meets the funding criteria.

REQUIREMENTS of funding recipients

Prior to receiving funding, successful recipients are required to provide the committee with:

1.  Proof of expenses (e.g. receipts);

2.  An updated statement of budgeted and actual expenditures; and

3.  A written report detailing:

a.  The initiative, project, event, or activity name, date and location;

b.  The aspect of the initiative, project, event, or activity funded;

c.  A description of the recipient’s participation;

d.  A reflection on how the initiative, project, event, or activity related to the funding criteria; and

e.  Photos of the recipient’s participation in the initiative, project, event, or activity.

Haskayne Student Levy Committee Funding Application

Application checklist

Prior to submission please ensure your application is complete:

☐ Complete all written sections

☐ Attach proof of enrolment

☐ Attach a detailed budget

☐ Attach supporting documents (e.g. faculty sponsor letter of support and quotes, if applicable)

Background information

Have you previously submitted an application for funding to the Haskayne Student Levy Committee?

Yes ☐ No ☐

If yes, please indicate the initiative, project, event or activity you received funding for and the year that you received funds.

Contact information: please provide details for your main contact for this Application

Full Name:

Phone Number:

Email:

UCID #:

Faculty and Program:

Associated Student Group, if applicable:

Faculty Sponsor: To be eligible for funding, you must have a staff or faculty member from the Haskayne School of Business sponsor your application

Full Name:

Title:

Phone Number:

Email:

Signature:

Application Information:

Initiative, project, event or activity description:

Initiative, project, event or activity date(s):

Total Funding Request (in CAD $):

Please indicate the specific budget items for which you are requesting funding:

Application details:

1.  Describe how your application supports the funding criteria. How will your participation in this initiative, project, event, or activity enhance student life on campus, provide a research-based experiential learning opportunity, or enhance student leadership potential?

2.  What other sources of funding have you received or anticipate receiving in relation to this initiative, project, event, or activity? Please list all anticipated sources of funding including personal resources, sponsorship, event revenue, SU Travel and Conference Funding, the Student Activities Fund, SU Club Funding, Alumni Association Student Club Grants, Haskayne Student Experience Funding and external grants and awards.

budget:

3.  Please complete the following budget outline or attach a detailed budget for your application. Ensure that you have included all relevant expenses related to your application, highlighting the particular budget lines for which you are requesting funding.

Line / Item / Description/Justification / Cost / Total
1
2
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5
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8
9
10
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Supporting Documents:

4.  Please list any additional documents that you are attaching to your application to support your request.

☐ Attach proof of enrolment

☐ Other as listed below:

Signature:

By signing and submitting this application to the Haskayne Student Levy Committee I certify that the information included in this application form and any attached documents is true and complete to the best of my knowledge. I shall not willingly or knowingly utilize any funding granted in such a way that contravenes University of Calgary or Students’ Union policy or Haskayne Student Levy Committee funding requirements. I acknowledge that any instance of such will negatively affect my ability to receive funding in the future.

I assert that I have read and understood the requirements and procedures governing the Haskayne Student Levy Committee and agree to abide by the same.

Signature of Applicant Date

2014/2015 / Haskayne Student Levy Committee Funding Application / 4