Graduation Innovation Team (GIT) Meeting
Thursday, April 13, 2017
3:00 pm to 4:00 pm
“The barriers to higher achievement are systematic, and no institution can overcome them on its own. Leaders at all levels will need to work together...to establish higher operative standards across the board for college readiness and college achievement.” - The LEAP Vision for Learning | AAC&U
GIT Committee Charge:
To work collaboratively as a unified and coordinated cross-divisional team of faculty, staff, students, and administrators to increase our 6-year freshmen graduation rate to 60% by 2020, and eliminate the achievement gap while sustaining a high quality degree. (Strategic Plan 2014-2020, Goal 2, Objective A)
CSU CO Graduation Initiative 2025 Key Objectives
As of September 20, 2016, Graduation Initiative 2025 established a series of ambitious objectives, including:
· Increasing the six-year graduation rate for first-time freshmen to 70 percent
· Increasing the four-year graduation rate for first-time freshmen to 40 percent
· Increasing the four-year graduation rate for transfer students to 85 percent
· Increasing the two-year graduation rate for transfer students to 45 percent
CSU CO Graduation Initiative 2025
3:00 pm Senior’s with Financial Holds and/or 3-6 units remaining for degree completion– Graduation Innovation Award Summer 2017 - Pay it Forwards- Dr. Lynda Wilson & Delores Lee-
3:15pm Dr. Kim Radmacher & Alma Melena – CHHSN Leading the Way- Transparent, Accurate & Consistent Data Tracking, following up and closing the loop.
3:30 pm Developing an Academic Contract –Setting clear expectations while challenging our students, raising the bar and connecting directly with university support.
3:40 pm Dr. Maruth Figueroa – Prevention – Lessons Learned from the Graduation Denial Data – One of the top three reasons CSUDH students are being denied graduation is missing the GWAR requirement. Action steps for all advisors.
3:45 pm Summer 2017 Registration begins March 20th
3:50 pm Fall 2011 Updates
- Current Fall 2011 Cohort Graduation Rates and students that have applied to graduate
Fall 2011 Cohort Graduation Denials
Spring 2016 & Summer 2016 Graduation Denial Updates by College
Review of previous updates and any new updates:
o CHHSN
o COE
o CBAPP
o CNBS
o CAH
Change of Graduation Forms without payment received. Thank you to Records and Registration for helping us with this process.
Fall 2011 Cohort students with 102 or more units that need to apply to graduate
FALL 2011 Freshmen Graduation Status Reports
This report is run and projections are based on self-reported students’ graduation status.
Total / Graduation RateDegrees Completed as of 02/15/2017 / 388 / 35.27%
Potential Graduation Rate
Applied for 2174 but hasn't been reviewed by graduation yet / 6
Student in Approved Status for 2174 / 2
Student in In Review Status for 2174 / 37
Student in Eligible Status for 2174 / 0
Student in Pending Status for 2174 / 46
Potential Spring 2017 6 year Graduation Rate / 479 / 43.54%
Potential Graduation Rate
Applied for 2176 but hasn't been reviewed by graduation yet / 10
Student in Approved Status for 2176 / 0
Student in In Review Status for 2176 / 0
Student in Eligible Status for 2176 / 0
Student in Pending Status for 2176 / 5
Potential Summer 2017 6 year Graduation Rate / 494 / 44.91%
Fall 2011 Cohort Graduation Denials
As of 2/8/2017 the denials for Spring 2016, Summer 2016, and Fall 2016 has dropped to 15 students
DN / 2164- Sp 16 / 22166- Sum 16 / 5
2168- Fall 2016 / 8
DN Total / 15
****Originally we had 25 denials for Spring, Summer, and Fall. 10 students have either moved their graduation date, or were able to graduate with intervention.
Spring & Summer 2016 Graduation Denials
CHHSN – 37 students denied
Common Issues
- Missing general education
- Missing GWAR
- Students taking major courses at a community college
- Not passing major courses
Missing Requirements
- GWAR – 2 students
- Potential Financial Burden (and 1 class or 1 unit) – 3 students
- Potential Reactivations - ? students
- Potential Readmits – 3 admits
Plans of Action
- 16 plans created so far
COE – 3 students denied
Intervention
- All 3 contacted via text, phone, email but have not responded back to Jheri
CBAPP – 58 students denied
Intervention
- Working with 6 students to change their graduation date to Fall 2016/Spring 2017
o 4 students have responded back
o Deadline date is February 17th, 2017 to change to Fall 2016
o Cashiers will charge students the $10 on their account so that paperwork can be submitted.
CNBS – 61 students denied
Intervention
- 4 students’ degrees have already been awarded
- 4 ARRCs have been submitted to clear outstanding GE requirements
- 2 students are completing final courses at area community colleges
- 7 students have been contacted about elective units
- 47 need intervention from the major/minor department
CAH – 35 students denied
Intervention (Student Success Center, College Specialist, & Departments are working together)
- 14 Calls/Emails
- Plans of Action created for all students
- Change of Graduation Date forms submitted
- 1 degree posted
Records and Registration Support for Spring 2016/Summer 2016 Graduation Denials
For Change of Graduation Forms
- Advisors can sign the Change of Graduation date form and electronically submit them to Records and Registration via email, provided the following process is followed in order to account for the $10 fee.
o The Advisor submits 1 email to and Cristina Marcale, (approved staff person per Cecilia P.). The content of the email is the scanned pdf of a change of graduation date form, signed by the advisor because the student is out of the area or unable to come to campus during business hours.
o Student Financial Services will place a $10 Change of Graduation date fee on the student’s account, which will enable the student to pay online.
o Graduation will change the graduation date for the student.
Thank you to Records and Registration for continuing this practice as we seek to find a tech friendly solution!
Fall 2016 Graduation Denials
Email was sent to the 9 students that were denied a Fall 2016 graduation, the breakdown is as follows, and Michael has a list of those students for the 3 colleges.
Colleges / StudentsColl Bus Admin & Public Policy / 3
Coll Natural & Behav Science / 3
College of Arts & Humanities / 2
Grand Total / 8
Fall 2011 Cohort students with 102 or more units that have not applied to graduate
COLLEGE / TotalAcademic Affairs Total / 1
Coll Bus Admin & Public Policy Total / 18
Coll Hlth, Hum Serv & Nursing Total / 15
Coll Natural & Behav Science Total / 24
College of Arts & Humanities Total / 3
College of Education Total / 1
Grand Total / 62
Seniors with a Financial Holds
Currently 540 students. This may be due to changing enrollment since the last report on 1/17/2017 before classes started. It might also be possible that some students had been enrolled in a Winter 2017 course and their class standing changed to Senior after their Winter 2017 units were applied to their overall units. Another possibility for the increase in students could be that some of them had SAP appeals denied. There could be other possible explanations for the increase in students.
Amount Owed / Total$500 or less owed / 171
$501 to $1000 / 78
$1001 to $2000 / 53
$2001 to $3000 / 37
$3001 to $4000 / 14
$4001 to $5000 / 5
$5001 to $6000 / 5
$6001+ / 1
Grand Total / 364
College / Amount Owed / Total
Coll Bus Admin & Public Policy / $500 or less owed / 47
$501 to $1000 / 12
$1001 to $2000 / 16
$2001 to $3000 / 12
$3001 to $4000 / 6
$4001 to $5000 / 2
$5001 to $6000 / 1
$6001+ / 1
Coll Bus Admin & Public Policy Total / 97 / $106,666.5
Coll Hlth, Hum Serv & Nursing / $500 or less owed / 43
$501 to $1000 / 26
$1001 to $2000 / 11
$2001 to $3000 / 5
$3001 to $4000 / 5
$4001 to $6000 / 3
Coll Hlth, Hum Serv & Nursing Total / 93 / $85,419.71
Coll Natural & Behav Science / $500 or less owed / 45
$501 to $1000 / 23
$1001 to $2000 / 16
$2001 to $3000 / 12
$3001 to $4000 / 2
$4001 to $5000 / 0
$5001 to $6000 / 1
Coll Natural & Behav Science Total / 99 / $84,956.99
College of Arts & Humanities / $500 or less owed / 26
$501 to $1000 / 13
$1001 to $2000 / 9
$2001 to $3000 / 7
$3001 to $4000 / 1
$5001+ / 2
College of Arts & Humanities Total / 58 / $57,356.59
College of Education / $500 or less owed / 10
$501 to $1000 / 3
$1001 to $2000 / 1
$2001 to $3000 / 1
College of Education Total / 15 / $8,281.50
Extended Education / $501 to $1000 / 1
$5001 to $6000 / 1
Extended Education Total / 2 / $6,260.00
Grand Total / 406 / $387,327.51
GENERAL INFORMATION
Helping Students Apply to Graduate
Biweekly meetings
All meetings will be held on Thursdays from 3:00 pm to 4:00 pm in the Provost’s Conference Room unless otherwise noted.
Thursday / Room / TimeApril 13th / To Be Determined / 3:00 pm - 4:00 pm
April 27th / Provost's Conference Room WH-442 / 3:00 pm - 4:00 pm
May 11th / To Be Determined / 3:00 pm - 4:00 pm
May 25th / Provost's Conference Room WH-442 / 3:00 pm - 4:00 pm
June 8th / To Be Determined / 3:00 pm - 4:00 pm
June 22nd / Provost's Conference Room WH-442 / 3:00 pm - 4:00 pm
July 6th / Provost's Conference Room WH-442 / 3:00 pm - 4:00 pm
July 20th / Provost's Conference Room WH-442 / 3:00 pm - 4:00 pm
Upcoming workshops (Using data to streamline processes)
All Workshops will be held on Thursdays from 3:00 pm to 4:00 pm, in WH-A142.
Thursday / Room / TimeApril 20th / Computer Lab WH-A142 / 3:00 pm - 4:00 pm
May 4th / Computer Lab WH-A142 / 3:00 pm - 4:00 pm
CHEAT SHEET FOR CODES
StatusAC / Active
CM / Program Completed
DC / Discontinued
DM / Dismissed
LA / Educational Leave
SP / Suspension
Degree Checkout Status
AG / Applied
AW / Awarded
DN / Denied
IR / In Review
PN / Pending
EG / Eligible (Pending Outside Work)
AP / Approved
Freshmen Cohort & Transfer Cohort Student Groups
FA11 / Freshmen 2011 Cohort
FA12 / Freshmen 2012 Cohort
FA13 / Freshmen 2013 Cohort
TA13 / Transfer Admits 2013 Cohort
TA14 / Transfer Admits 2014 Cohort
TA15 / Transfer Admits 2015 Cohort
CHANCELLOR’S OFFICE DEFINITIONS FOR GRADUATION INITIATIVE 2025 (GI 2025):
· Four-Year Freshman Rate: First-time full-time (12 units or more) freshmen
· Six-Year Freshman Rate: First-time full-time (12 units or more) freshmen
· Two-Year Transfer Rate: California Community College Transfers (full- and part-time sophomore level and above).
· Four-Year Transfer Rate: California Community College Transfers (full- and part-time sophomore level and above).
***Please remember that all data (stats, graphs, projections) are solely for the purpose of identifying our various student populations to assist them in graduating. Official data reporting is done by Institutional Research.
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