FLORIDA HIPPY TRAINING AND TECHNICAL ASSISTANCE CENTER
2017-18 ACTIVITIES CALENDAR (Updated 6/26/17.; also available on FL HIPPY website)
July 2017· 1 (Ongoing) - Enroll children who are new to HIPPY in the Longitudinal Study; send consent and demographics forms to T&TA Center. Complete Pre-Bracken and Pre-Parent Involvement Survey
· 7-11 HIPPY USA Preservice Training, Little Rock, AR
· 15 Monthly Coordinators reports due to T&TA Center
· 20 Monthly Invoices due to T&TA Center
· 30 – Revised Forms (Parent Involvement, Demographic, and Informed Consent) go out to all sites
· 31 USF Sub-contract Deliverables #1 due
August 2017
· 1 (Ongoing) - Enroll children who are new to HIPPY in the Longitudinal Study; send consent and demographics forms to T&TA Center. Complete Pre-Bracken and Pre-Parent Involvement Survey
· 1 FL HIPPY Regional HV Orientation Training (Central FL) - St. Petersburg
· TBA HIPPY Regional HV Orientation Training (North FL)
· TBA HIPPY Regional HV Orientation Training (South FL)
· Home Visitors complete HIPPY On-line Trainings
· 15 Monthly Coordinators reports due to T&TA Center
· 20 Monthly Invoices due to T&TA Center
· 30 (Ongoing) – ETO Site data entry/ data check
September 2017
· 1 (Ongoing) - Enroll children who are new to HIPPY in the Longitudinal Study; send consent and demographics forms to T&TA Center. Complete Pre-Bracken and Pre-Parent Involvement Survey
· Home Visitors complete HIPPY On-line Trainings
· State Directors/ Trainers Meeting
· 15 Monthly Coordinators reports due to T&TA Center
· 20 Monthly Invoices due to T&TA Center
· FL HIPPY Coordinators Meeting/Training
· Supervisory Home Visits to be conducted
· Local Advisory Committee Chair Form due to T&TA Center
· 30 (Ongoing) – ETO Site data entry/ data check
January 2018
· 1 (Ongoing) - Enroll children who are new to HIPPY in the Longitudinal Study; send consent and demographics forms to T&TA Center. Complete Pre-Bracken and Pre-Parent Involvement Survey
· 15 USF Sub-contract Deliverables #3 due
· 15 Monthly Coordinators reports due to T&TA Center
· 20 Monthly Invoices due to T&TA Center
· 30 ALL completed Pre Parent Involvement Surveys due
· 30 Post-Parent Involvement emailed to sites
· 30 (Ongoing) – ETO Site data entry/ data check
· PR – Local programs send brochures to local legislators
February 2018
· 1 (Ongoing) - Enroll children who are new to HIPPY in the Longitudinal Study; send consent and demographics forms to T&TA Center. Complete Pre-Bracken and Pre-Parent Involvement Survey
· HIPPY Regional HV Prof . Dev. Training (South FL)
· HIPPY Regional HV Prof . Dev. Training (North FL)
· HIPPY Regional HV Prof . Dev. Training (Central FL)
· Winter Newsletter
· 15 Monthly Coordinators reports due to T&TA Center
· 15 – COPIES of ALL completed Pre-Bracken Assessments due
· 20 Monthly Invoices due to T&TA Center
· 30 (Ongoing) – ETO Site data entry/ data check
· PR – Local programs send brochures to local legislators
March 2018
· 1 (Ongoing) - Enroll children who are new to HIPPY in the Longitudinal Study; send consent and demographics forms to T&TA Center. Complete Pre-Bracken and Pre-Parent Involvement Survey
· 1-2 HIPPY Coordinators & State Advisory Committee Mtg. – Tallahassee
· 15 Monthly Coordinators reports due to T&TA Center
· 20 Monthly Invoices due to T&TA Center
· 30 (Ongoing) – ETO Site data entry/ data check
· 31 – Parent Surveys sent to programs / October 2017
· 1 (Ongoing) - Enroll children who are new to HIPPY in the Longitudinal Study; send consent and demographics forms to T&TA Center. Complete Pre-Bracken and Pre-Parent Involvement Survey
· Home Visitors complete HIPPY On-line Trainings
· Fall Newsletter
· 15 USF Sub-contract Deliverables #2 due
· 15 Monthly Coordinators reports due to T&TA Center
· 20 Monthly Invoices due to T&TA Center
· 30 (Ongoing) – ETO Site data entry/ data check
· 31 - 50% TANF due to T&TA Center
· PR – Local programs send brochures to local legislators
November 2017
· Send the Longitudinal Study consent forms from participating families to USF
· 1 (Ongoing) - Enroll children who are new to HIPPY in the Longitudinal Study; send consent and demographics forms to T&TA Center. Complete Pre-Bracken and Pre-Parent Involvement Survey
· 9 - FL HIPPY State Advisory Committee Mtg. – Teleconference
· 15 Monthly Coordinators reports due to T&TA Center
· 20 Monthly Invoices due to T&TA Center
· 30 (Ongoing) – ETO Site data entry/ data check
· PR – Local programs invite local legislators & funders to see HIPPY (Group Meeting, Home visit, etc.)
December 2017
· 1 (Ongoing) - Enroll children who are new to HIPPY in the Longitudinal Study; send consent and demographics forms to T&TA Center. Complete Pre-Bracken and Pre-Parent Involvement Survey
· 1 Longitudinal Study parent consents and demographic forms due to T&TA Ctr.
· 1 - 100% TANF due to T&TA Center
· 15 Monthly Coordinators reports due to T&TA Center
· HIPPY State Advisory Committee Mtg. – Teleconference
· 20 Monthly Invoices due to T&TA Center
· 30 (Ongoing) – ETO Site data entry/ data check
· Supervisory Home Visits to be conducted
· PR – Local programs send brochures to local legislators
April 2018
· 1 (Ongoing) - Enroll children who are new to HIPPY in the Longitudinal Study; send consent and demographics forms to T&TA Center. Complete Pre-Bracken and Pre-Parent Involvement Survey
· 9 FL HIPPY Coordinators Meeting/Training at National Conference
· 15 USF Sub-contract Deliverables #4 due
· 15 Monthly Coordinators reports due to T&TA Center
· 20 Monthly Invoices due to T&TA Center
· 30 (Ongoing) – ETO Site data entry/ data check
· Florida HIPPY Program & Demographics Survey due to T&TA Center
May 2018
· 1 (Ongoing) - Enroll children who are new to HIPPY in the Longitudinal Study; send consent and demographics forms to T&TA Center. Complete Pre-Bracken and Pre-Parent Involvement Survey
· 1 – ALL completed ORIGINAL Post Parent Involvement surveys and all completed ORIGINAL Pre and Post Bracken Assessments due
· 15 Monthly Coordinators reports due to T&TA Center
· 20 Monthly Invoices due to T&TA Center
· 30 (Ongoing) – ETO Site data entry/ data check
· HIPPY USA State Directors/ National Trainers’ Meeting - Houston, TX
· End-of-Year ETO Report due to HIPPY USA
· End-of-Yr graduation and promotion functions
· Spring Newsletter
June 2018
· 1 (Ongoing) - Enroll children who are new to HIPPY in the Longitudinal Study; send consent and demographics forms to T&TA Center. Complete Pre-Bracken and Pre-Parent Involvement Survey
· 15 Monthly Coordinators reports due to T&TA Center
· 20 Monthly Invoices due to T&TA Center
· 30 (Ongoing) – ETO Site data entry/ data check
· HIPPY State Advisory Committee Mtg. – Teleconference
· Florida HIPPY Graduates Form due to T&TA Center
FLORIDA HIPPY TRAINING AND TECHNICAL ASSISTANCE CENTER
2017-2018 ACTIVITIES CALENDAR (Updated 6/26/17; also available on FL HIPPY website)
CONFERENCESApr 8-11 – National HIPPY USA Conference, San Antonio, TX
DEADLINES
Monthly by 15th – Coordinators Reports due to T&TA Center
Monthly by 20th – Invoices due to T&TA Center
Monthly on 30th – ETO data check
Sep - Beginning of the Year ETO Survey due to HIPPY USA
Sep - Advisory Committee Chair Form due to T&TA Center
Oct 31 – 50% of TANF documents due to T&TA Center
Dec 1 – 100% of TANF documents due to T&TA Center
Apr - Florida HIPPY Program & Demographics Survey due to T&TA Center
May - End-of-Year ETO Report due to HIPPY USA
Jun - Florida HIPPY Graduates Form due to T&TA Center
DELIVERABLES
Jul 31 - USF Sub-contract Deliverables #1 due
Oct 15 - USF Sub-contract Deliverables #2 due
Jan 15 - USF Sub-contract Deliverables #3 due
Apr 15 - USF Sub-contract Deliverables #4 due
MEETINGS
Sep - FL HIPPY Coordinators Meeting/Training
Nov – FL HIPPY State Advisory Committee Mtg - Teleconference
Feb - HIPPY State Advisory Committee Mtg -Teleconference
Apr - FL HIPPY Coordinators Meeting/Training at National Conference
Jun – HIPPY State Advisory Committee Mtg - Teleconference
NEWSLETTERS
Oct - Fall Newsletter
Feb - Winter Newsletter
May 31 - Spring Newsletter
PUBLIC RELATIONS / MARKETING
Oct - Local programs send brochures to local legislators
Nov - Local programs invite local legislators & funders to see HIPPY (Group Meeting, Home visit, etc.)
Dec - Local programs invite local legislators & funders to see HIPPY (Group Meeting, Home visit, etc.)
Jan – PR materials & brochures to local legislators
May - End-of-Yr graduation and promotion functions / ETO
30 of every month (Ongoing) – ETO Site data entry/ data check
FLORIDA RESEARCH
Jul 1 (Ongoing) - Enroll children who are new to HIPPY in the Longitudinal Study; send consent and demographics forms to T&TA Center. Complete Pre-Bracken and Pre-Parent Involvement Survey
Jul 30 – Revised Forms (Parent Involvement, Demographic, and Informed Consent) go out to all sites
Jan 30 – ALL completed Pre Parent Involvement Surveys due
Jan 30 – Post-Parent Involvement emailed to sites
Jan 30 – COPIES of ALL completed Pre-Bracken Assessments due
May 1 – ALL completed ORIGINAL Post Parent Involvement surveys and all completed ORIGINAL Pre and Post Bracken Assessments due
HEALTH CURRICULUM
N/A – Session reports due with Coordinators Monthly Reports
TANF - Documentation
Oct 31 - 50% TANF due to T&TA Center
Dec 1 - 100% TANF due to T&TA Center
TRAININGS - HIPPY Regional Home Visitors Orientation
Aug – Home Visitors complete HIPPY On-line Trainings
Aug 1 – HIPPY Regional HV Orientation Training (Central FL)
Aug - HIPPY Regional HV Orientation Training (North FL)
Aug - HIPPY Regional HV Orientation Training (South FL)
Sep – Home Visitors complete HIPPY On-line Trainings
Oct – Home Visitors complete HIPPY On-line Trainings
TRAININGS - HIPPY Regional Professional Development
Feb - HIPPY Regional HV Prof . Dev. Training (North FL) - TBA
Feb - HIPPY Regional HV Prof . Dev. Training (Central FL) - TBA
Feb - HIPPY Regional HV Prof . Dev. Training (South FL) – TBA
TRAININGS - Other
Jul 7-11 – HIPPY USA Preservice Training, Little Rock, AR
Apr - HIPPY USA State Directors/ National Trainers’ Meeting - Houston, TX
July-OR Month #1
Attend Preservice in Little Rock (If you are new)
Hire staff (If you have openings)
Plan Preservice for home visitors
Create welcome letter for HV (Cover letter, Preservice agenda,start date)
Plan and hold recruiting events
Review curriculum stock and order as needed
Check the HIPPY library website for new documents
Start preparing family packets/application
August- OR Month #2
Start preparing annual calendar (Parent meetings [based on parent survey], staff meetings, advisory council meetings)
Book venues for staff meetings, group meetings, advisory council meetings
Make sure your staff is hired
Create/contact your advisory council
Conduct home visitor Preservice (Including coordinator’s supervisor)
Review curriculum stock and order as needed
Contact communitymembers for partnerships
Conduct Parent Orientation
Hold weekly staff meeting with role play
Conduct Parent Involvement Interview (Located in the HIPPY library with instructions) or other parent pre-assessment
Conduct child assessment (We recommend the Bracken, but your funder may require another child assessment for pre- and post-assessment)
Start home visits
Start reflective supervision and make sure all HVs have a professional development plan
September- OR Month #3
Have a group meeting (Topic should reflect parent survey summary)
Conduct first home visit observation (Week 1-10 for returning home visitors; week 1-3** for new home visitors)
Exit out non returning families for online database (ETO or your agency database)
Review curriculum stock and order as needed
Enter beginning of year data into database (ETO or your agency database)
Hold weekly staff meeting with role play (Use one meeting to observe HVs and give feedback)
Ongoing reflective supervision
Plan 1st advisory council meeting
October- OR Month #4
Have a group meeting (remember to collect evaluations for you to review),
Conduct first supervisory evaluation with all staff (this should include feedback from 1st home visit observation, group meeting, staff meeting, etc.)
Schedule and hold 1st advisory council meeting,
Review curriculum stock and order as need/able,
Hold weekly staff meeting with role play,
Form your annual self-assessment team,
Complete professional development plan with each home visitor and check in periodically for progress,
Enter data into database regularly,
Continue ongoing reflective supervision.
Wavier sites-submit quarterly report to HUSA
November- OR Month #5
Have a group meeting (remember to collect evaluations for you to review),
Review curriculum stock and order as need/able
Conduct weekly staff meeting with role play,
Review professional development plans with staff,
Enter data into database regularly, ongoing reflective supervision,
Meet with Supervisor for updates and feedback
Supervisor should have attended at least one event by now – staff meeting, home visit, advisory meeting or group meeting.
December- OR Month #6
Have a group meeting,
Conduct second home observation (11-20 returning home visitors; 6-20 for new home visitors),
Review curriculum stock and order as need/able,
Conduct weekly staff meeting with role play,
Enter data into database,
Continue ongoing reflective supervision,
Prepare creative outreach activity****,
Check family files,
Update family information (if your program takes a winter break)
Communicate with your trainer.
**** creative outreach can be a note to the parents, phone call to the parents, note to the child, the purpose is to encourage the family to keep them from dropping out. Most families drop out around December or do not return in January.
January- OR Month #7
Have a group meeting,
Complete 2nd supervisory evaluation,
Review curriculum stock and order as need/able,
Conduct weekly staff meeting with role play,
Enter data into database,
Continue ongoing reflective supervision,
Meet with self-assessment team to review accreditation materials,
Hold 2nd advisory council meeting,
Communicate with your trainer.
February- OR Month #8
Have a group meeting