Compliance and Asset Oversight – Physical Inspections
Attn: Construction Inspections
P.O. Box 13941 - Austin, Texas 78711-3941
Fax: 512.475.3359
Email:
FINAL CONSTRUCTION INSPECTION REQUEST FORM
Development Name: / TDHCA File No.:Development Address:
Development City: / Development County:
NAME and ADDRESS of OWNERSHIP ENTITY
Name: / Contact:Mailing Address:
City: / ST: / Zip:
Phone: / () / Ext. / Fax: / ()
Email address:
NAME and ADDRESS of ONSITE CONTACT (Authorized Owner’s Representative)
Name: / Title:Phone: / () - / Ext.: / Fax: / () -
Email Address:
Owners are required to submit evidence of construction completion within 30 days of completion. The Department will conduct a final inspection after receipt of this Final Construction Inspection Request Form. Note that some information requests are repeated because the form is used for multiple purposes.
Copies of the following documents must be provided with this form. The request package should be submitted by email attachment if possible (upon review of the documents the Department may request additional information):
Copies of the final Application and Certification for Payment, AIA Documents G702 and G703 Continuation Sheet certified by Architect;
Photographs of the Development (several photos showing interior/exterior construction completion);
Complete the appropriate fields and boxes in Sections A, B, C and D; the appropriate boxes under the heading Item Installed in Sections E, F, and G; and the parking space totals in Items 97-100 (these sections are the first 4 pages of the Inspection Checklist);
Owner’s verification documents listed on page 5 for Department-required amenities and optional amenities committed in the application,
I (we) hereby acknowledge and certify that the project is at least % complete, as of (date). Evidence that the Development has been placed in service is substantiated by documentation provided which I (we) certify to be true and correct.
By:
Signature of Owner Date
Printed Name Title
2
February 2008
Texas Department of Housing & Community Affairs
Development Inspection Checklist
Inspection Date: / Inspector Name:Development owner: please complete sections A through G and submit with plan review request or inspection request
A. GENERAL INFORMATION
Development Information / Owner InformationDevel. Name: / Owner Entity:
TDHCA File #: / CMTS: / Owner Contact:
Devel. Address: / Owner Address:
City / Zip Code: / City/State/Zip:
Site Contact / Site Contact ph #: / () -
B. PROGRAM / INSPECTION TYPE
Single Fam. / HTC / BOND / HOME / HTF / CDBGDisaster Recovery / Other
Multifamily
Plan Review
Mid Inspection / # / # / # / #
Final Inspection
C. DEVELOPMENT INFORMATION
New construction: / Development acreage / 2-Plex: / Completion of construction %:Rehabilitation: / Some 2-story townhouses* / 3-Plex: / Number of residence buildings:
Date of original / (rehab) / Elderly only: / 4-Plex: / Maximum number of floors:
construction: / SRO: / 5-Plus: / Number of elevator buildings:
D. UNIT INFORMATION
Unit Type (bdrm./bthrm.) / Unit Type Totals / Area Per Unit Type / Department Use (committed)(each floor plan type) / (#of units of each floor plan type) / (net rentable area sq. ft.) / Type / Total # / Area
Y / N / Y / N / Y / N
Department Use / Accessible units distributed among types:
Total # accessible units / Accessible units: (Bed/Bath Type – Unit #’s) e.g.(1/1–#2, 6, 9) (2/1–#4, 24) (3/2–#25) / Yes
No
Mobility / 5% rounded up
Accessible:
Sight/Hearing: / 2% rounded up
(separate fr. mobility)
December 2009 v1 Page 6 of 6
E. Threshold Criteria & Amenities – Unit Interiors
Inspector: Take full-room photos of kitchen/bath/amenities / Item Installed / Inspector CommentsNote any owner info discrepancies / Inspect. Verified / Dept. Use committed
Owner: YES if installed; INC if not yet; NO if it will not be / YES / INC / NO / Note unit type if any unique answer per item
Safety/Security
1. 2 Lock devices ext doors/1 keyless deadbolt or equivalent / Required
2. Exterior security lighting (parking lots and at stairways) / Required
3. Fire sprinklers in all units
4. Smoke alarms / Required
Flooring (estimate percent) (any difference between stories?)
5. Carpeting / %
6. Ceramic tile Entry Kitchen Bathroom / %
7. Vinyl flooring / %
Kitchen
8. Counter tops laminated
9. Counter tops tile, cultured marble, or granite
10. Dishwasher
11. Dishwasher Energy Star (see logo, manual, or note model #)
12. Faucet-low flow / L-flow aerators OK in rehab (note gpm)
13. Garbage disposal
14. Microwave oven
15. Oven/range
16. Oven self-cleaning
17. Oven/range hood/fan
18. Oven/range hood/fan Energy Star exhaust outside
19. Refrigerator
20. Refrigerator w/ice maker
21. Refrigerator Energy Star (see logo, manual or note model#)
Bath
22. Commode - high efficient (note gallons per flush gpf)
23. Counter tops laminated
24. Counter tops tile, cultured marble, or granite
25. Exhaust fan vent to outside
26. Exhaust/fan Energy Star outside (logo, manual, or model#)
27. Faucet - low flow 2 gpm / L-flow aerators OK in rehab.
28. Shower low flow 2 gpm / L-flow aerators OK in rehab.
29. Tile tub/shower
Miscellaneous Features
30. Ceiling fixtures all rooms, light+fan in living & bedroom
31. Ceiling fixtures E-Star in ea. room see logo, manual or #
32. Ceiling fans in living areas and all bedrooms
33. Ceiling fan E-Star living & bedrooms see logo,manual, #
34. Covered entries
35. Covered patios or covered balconies
36. Evaporative cooling
37. HVAC indicate SEER/rating
38. Laundry connections in all units
39. Laundry equipment all units (front-loading in mobility unit)
40. Monitored unit security (monitored at central location)
41. Network for phone w/Cat 5e or better wiring (ask rep.)
42. Network for data w/Cat 5e or better wiring (ask rep.)
43. Network for TV w/COAX cable (ask rep.)
44. Nine foot ceilings living room & bedrooms (every story)
45. R-15 wall systems and R-30 ceiling insulation (ask rep.)
46. Radiant barriers in attic (rehab. only / ask property rep.)
47. Storage ≥9 sq/ft on property (not bedroom, entry or linen)
48. Water heaters for each unit
49. Water heater - tankless, or tank w/ impervious flooring
50. Window coverings on all windows
F. Threshold Criteria & Amenities – Common Use Facilities
Inspector: Take full-room photos of kitchen/bath/amenities / Item Installed / Inspector Comments / Inspect.Verified / Dept. Use committed
Owner: YES if installed; INC if not yet; NO if it will not be / YES / INC / NO / Note any owner info discrepancies
Exterior Walls (estimate % of coverage)
51. 100% Masonry (stucco, Hardi-, brick, mortarless conc. siding)
52. 75+% Masonry (stucco, Hardi, brick, mortarless conc. siding)
53. Brick and/or stone veneer / %
54. Energy efficient wall system (i.e. SIP w/ min. R-20) / %
55. Hardiboard or Hardiplank siding (fiber cement) / %
56. Plywood/composite hardboard / %
57. Stucco / %
58. Synthetic stucco (EIFS/ hollow thump, deflects if pressed) / %
59. Vinyl, aluminum, or wood siding / %
Common Amenities (1 of each amenity type is accessible)
60. Accessible walking/jogging path separate from sidewalk
61. BBQ / picnic table sets / # grills / # tables
62. Car wash area (accessible-sized area, water provided)
63. Children’s activity center (daycare, note business hours)
64. Commercial kitchen (community meals)
65. Community dining room w/ warming kitchen tenant use
66. Community garden (partly accessible, water provided)
67. Community room (furnished)
68. Community theater52”screen/surround sound/DVD/seating
69. Controlled access gate(s) (vehicles & wheelchairs)
70. Covered pavilion min. 1 BBQ grill/table set (arbor OK)
71. Elevator(s) / indicate #
72. Enclosed sun porch or covered community porch/patio
73. Business/computer learning center min. 1 computer/fax
74. Business/computer learning center w/min. 1 computer /30 units, min. 1 printer/3 computers, min. 1 fax machine
75. Fireplace(s) / site # / # units
76. Fitness rm. equipped / Equip.w/ *see list below
77. Fencing full perimeter
78. Game/recreation room (describe)
79. Gazebo with sitting area
80. Health screening room
81. High speed internet service to all units at no cost
82. Horseshoe, putting green, shuffleboard court
83. Jacuzzi / Hot tub
84. Laundry room for common-use
85. Library w/accessible sitting area (not community room)
86. Public restroom(s)
87. Public phone / 911 / accessible/avail. to tenants 24/7
88. Residential kitchen (for tenant use, all appliances available)
89. Secured entry to elevator style bldg (unit entries in bldg.)
90. Senior activity room (describe if shared w/ another space)
91. Service coordinator office (in addition to leasing office)
92. Sport court (tennis, b-ball or v-ball accessible route to edge)
93. Swimming pool (accessible route to edge)
94. 1 playground equipped (accessible route to edge)
95. 1 playscape equipped for 5-12 yr olds, or 1 tot lot
96. 2 playscapes equip. for 5-12 yr. olds, 2 tot lots or 1 ea.
* Fitness Center is equipped w/ min. of two of the following fitness equipment pieces, and min. one piece for every 40 living units, to a maximum of five pieces of equipment required: Stationary bicycle, elliptical trainer, treadmill, rowing machine, universal gym, multi-functional weight bench, sauna, stair climber.
Parking Spaces / Total # / UFAS Unit Resident # / FHA Unit Resident # / UFAS & FHA resident totals do not include accessible spaces for common-use facilities Spaces are provided for visitor parking Yes: No:97. Uncovered spaces
98. Covered (carport)
99. Garage Attached
100. Garage Detached
December 2009 v1 Page 6 of 6
G. Threshold Criteria & Amenities – Green Building
Inspector: Take photo of one of ea. green building amenity / Item Installed / Inspector Comments / Inspect. Verified / Dept. Use committedOwner: YES if installed; INC if not yet; NO if it will not be / YES / INC / NO / Note any owner info discrepancies
Miscellaneous Green Building Features
101. Solar water heaters (serving all units)
102. Irrigation & landscaping (describe). Rainwater collection provides 50% of irrigation. Trees, plants for shade, groundcover.
103. Submetered electric meters
104. Photovoltaic panels (note power output in kilowatts, ask rep)
105. Water permeable walkways and parking (min. 20% is porous pavers, crushed granite, open-cell or open-jointed block, etc.)
106. Construction waste management for erosion control during construction. Describe methods.
107. Healthy building materials. 1) Flooring is bamboo, wool carpet or linoleum; or straw board, poplar OSB, or cotton batt insulation is used; and 2) min. 50% of 1st floors are finished concrete or ceramic tile, and 50% of upper stories floors are ceramic tile and/or material with low VOC emissions (ask representative).
December 2009 v1 Page 6 of 6
Inspection Process
When the Construction Inspection Request Form is completed by the property owner and all requested documentation is received by the Department, the inspection is assigned by construction inspection staff to the regional field office located nearest to the property to be inspected. Assignments are typically made at the end of the week that the request was received. Contingent on the current workload, it is the inspector’s goal to contact the person listed on the form within two weeks to schedule an inspection. Once the inspection is performed, the field report is typically prepared and submitted for Department review at the beginning of the following week. It is the reviewer’s goal to evaluate the field report and issue a final report within 30 days of receiving it. When the property owner’s response is received, it is again the reviewer’s goal to evaluate and issue a response within 30 days.
Units to be inspected will be selected by the inspector at random. One dwelling unit of each floor plan type may be inspected. Any required corrective action resulting from findings identified in an inspected unit will apply to the same condition in all units of the same type.
Department field inspectors do not make determinations on whether an item passes or fails. The checklist used by the inspector should be regarded as an inconclusive field report intended for information gathering only. It is recommended that property owners wait for the final report to be issued from the Department before taking any corrective action based on apparent findings indicated in the field report.
Scope of Inspections
The TDHCA Development Inspection Checklist is posted on the Department web page at http://www.tdhca.state.tx.us/pmcomp/forms.htm under “Construction Progress Reports.” This has been made available to help developers and designers understand the criteria and scope of Department inspections. It should be noted that the checklist is periodically revised and that it remains the developer’s responsibility to satisfy all application commitments and program requirements regardless of whether an item is addressed in the current checklist.
Property Owner’s Verification Documents
Some inspection items require property owners to submit back-up evidence that a commitment has been fulfilled. To speed up the process of verifying these amenities at inspection it is suggested that owners submit with the Inspection Request Form the following documentation, as applicable, or to be prepared to show the documentation to the inspector on the day of inspection. Please make available:
1. Accessible parking. Provide a reduced as-built site plan showing the location of each accessible parking space, site amenity, property boundary line, and building footprint with general location of each mobility accessible dwelling unit (Items 97-100);
2. Efficient air conditioning. If committed, provide documentation showing the SEER rating for new construction (Item 37);
3. Radiant barriers. If committed in rehabilitation developments, provide evidence or arrange for the inspector to view the installation (Item 46);
4. Energy Star appliances. Unless the Energy Star logo is clearly displayed on the appliance, provide documentation showing Energy Star qualification or records showing the make and model number of exhaust fans, lighting, ceiling fans, and each type of dishwasher and refrigerator installed on site. For pre-2008 developments, provide documentation only if the items were committed in the application (Items 11, 18, 21, 26, 31, 33);
5. Communication cabling. Provide evidence that dwelling units are wired with CAT5e data, CAT5e phone, and COAX cable (Items 41-43);