DCMS Windows Application Training Manual on Application Launching & Version Update Version 1.0
DCMS Windows Application
Training Manual
On
Application Launching
And
Version Update
Version 1.0
Hindustan Petroleum Corporation Limited (Confidential) Page 5 of 30
DCMS Windows Application Training Manual on Application Launching & Version Update Version 1.0
Notice /This is a controlled document. Unauthorized access, copying, replication or usage for a purpose other than for which it is intended, are prohibited.
All trademarks that appear in the document have been used for identification purposes only and belong to their respective companies.
Copyright: HPCL 2010 /
Contents
1. Introduction 5
1.1. Purpose 5
1.2. Related Processes 5
2. Application Installation & Version Update 6
2.1. Application Installation 6
2.2. Version Update 8
3. Application Launching 9
3.1. Starting Up of Windows 9
3.2. Login Screen For DCMS Windows Application 10
3.3. The First Screen After Successful Login 12
In this screen, there are several parts / portions, which are mentioned below. 12
3.4. Description of the Modules and Screens 16
List of figures
Figure 1: Web page of the DCMS Web Application 6
Figure 2: Web Page for DCMS Application Installer 7
Figure 3: Screen for Launching Application 7
Figure 4: Screen for installation after version verification 8
Figure 5: Screen showing installation in progress 8
Figure 6: Screen for starting up of Windows 10
Figure 7: Login screen 11
Figure 8: Screen when only User ID is inserted 11
Figure 9: Screen when you give wrong ID or Password 12
Figure 10: Screen after successful Login 13
Figure 11: Screen after selecting Distributor Data module 18
Figure 12: Screen after selecting Consumer Management module 19
Figure 13: Screen after selecting Order Fulfillment module 20
Figure 14: Screen after selecting Complaint Management module 21
Figure 15: Screen after selecting Accounting module 22
Figure 16: Screen after selecting Replenish Management module 23
Figure 17: Screen after selecting Allied Retail Business module 24
Figure 18: Screen after selecting Stationary Management module 25
Figure 19: Screen after selecting Loss Management module 26
Figure 20: Screen after selecting Report module 28
Figure 21: Screen after selecting Utility module 29
1. Introduction
DCMS is a system, demanded by HPCL management to remain leader in LPG business in India. The Application Launching manual will help you and provide guidelines for successfully launching the DCMS Windows Application.
1.1. Purpose
This manual guides a distributor on how to initiate the application. It provides information on how distributors will log in, what they will do if errors occur, what order the screens will be displayed, and how they performed the tasks correctly.
1.2. Related Processes
· Application Installation and Version Update
· Application Launching
The Application Launching processes are:
· Starting up of Windows.
· Login screen for DCMS Windows Application.
· Screens after successful login & their description.
2. Application Installation & Version Update
You need to install the application properly and should update the version on your system before launching the application.
2.1. Application Installation
Steps to be followed for Application Installation:
1. Your system requires Internet service for the installation. So make sure, you should be provided with the updated web service.
2. Enter the URL of the server that you want to connect to in the address bar. You will be displayed the following page:
Figure 1: Web page of the DCMS Web Application
3. Click on DCMS Apllication Installer hyperlink to view the following result:
Figure 2: Web Page for DCMS Application Installer
4. The distributor should click on the Click Here hyperlink corresponding to his Distributor Code.
5. A connection will occur between the system and the server along with the version verification which will be seen as follows:
Figure 3: Screen for Launching Application
6. Then it will prompt the server to install the application by querying the user, whether to install or not in the following window:
Figure 4: Screen for installation after version verification
7. Click on Install button and the application gets downloaded from the server in the following manner:
Figure 5: Screen showing installation in progress
- Click on Cancel button, if you do not want to install for any reason.
- Then you will be able to launch the application from the menu bar.
2.2. Version Update
Before installing the application, the version on the system needs to be checked. It automatically checks whether the version is same as the version of the server or not. Moreover it should be an updated one. If it is not the case, you need to make it updated after verification.
3. Application Launching
3.1. Starting Up of Windows
Figure 6: Screen for starting up of Windows
Click on Start button to go to Programs → HPCL → DCMS. Then it will go to the DCMS Login page.
3.2. Login Screen For DCMS Windows Application
The following screen is the DCMS windows login page.
· Enter your User ID and Password and click the Login Button. If you are a valid user then you are logged in to the next page.
Figure 7: Login screen
If you enter only the User ID and click Login Button, you will get a message saying enter password and vice-versa.
Figure 8: Screen when only User ID is inserted
If you are not a valid user you will get an error message on the screen as shown below:
Figure 9: Screen when you give wrong ID or Password
· Click on Exit button to exit from the screen.
· After installing a new version on the system, the Update button gets activated. Before log in user should click on it to update the contents of the database.
3.3. The First Screen After Successful Login
The following screen is the first screen after a successful login:
Figure 10: Screen after successful Login
In this screen, there are several parts / portions, which are mentioned below.
3.3.1. Menu Panel
There are four tabs in the Menu Panel:
1. Menu
2. Favourite
3. Add Favourite
4. Remove Favourite
1. Menu: you will get the following modules in menu panel:
Ø Distributor Data
Ø Consumer Management
Ø Order Fulfillment
Ø Complaint Management
Ø Accounting
Ø Replenishment Management
Ø Allied Retail Business (ARB)
Ø Stationery Management
Ø Loss Management
Ø Report
Ø Utility
2. Favourite: you can view the modules and screens, which you have added as favourite,by clicking the Favourite button in this screen.
3. Add Favourite: you can add your favourite modules or screens by clicking Add Favourite button.
4. Remove Favourite: you can remove your favourite modules or screens by clickin on Remove Favourite button.
3.3.2. Toolbar
In toolbar there are some short cut buttons for some screens, these keys are listed below:
Toolbar Buttons / Description /The screen for notice board will be directly opened from this key.
The screen for timesheet will be directly opened from this key.
The screen for domestic consumer registration will be directly opened from this key.
The screen for additional cylinder registration for domestic consumer will be directly opened from this key.
The screen for allotment of domestic consumer will be directly opened from this key.
The screen for response to allotment of domestic consumer will be directly opened from this key.
The screen for SV generation of domestic consumer will be directly opened from this key.
The screen for reconnection of domestic consumer will be directly opened from this key.
The screen for non domestic consumer registration will be directly opened from this key.
The screen for additional cylinder registration for non domestic consumer will be directly opened from this key.
The screen for allotment of non domestic consumer will be directly opened from this key.
The screen for SV generation of non domestic consumer will be directly opened from this key.
The screen for reconnection of non domestic consumer will be directly opened from this key.
The screen for order booking will be directly opened from this key.
The screen for allocation will be directly opened from this key.
The screen for delivery confirmation punching will be directly opened from this key.
The screen for stock finalization will be directly opened from this key.
The screen for synchronization will be directly opened from this key.
The screen for help will be directly opened from this key.
3.3.3. Status Bar
In status bar you will see the following things:
1. Screen code
2. The name of the distributor
3. Login user name
4. System Date
3.4. Description of the Modules and Screens
3.4.1. Distributor Data
If you click on the ‘+’ sign of Distributor Data module, you will get the following screen names:
Ø Area Definition
Ø Price and Security Deposit
Ø Notice Board
Ø Distributor Parameters
Ø Plant Locator
Ø Distributor Locator
Ø Create Staff
Ø Search staff
Ø Time Sheet/Job card
Ø Document Print Position
Ø Select Fields For Print
Figure 11: Screen after selecting Distributor Data module
3.4.2. Consumer Management
If you click on the ‘+’ sign of Consumer Management module,you will get the following screen names:
Ø Notification
Ø Consumer Details
Ø Search Consumer
Ø Consumer Info in Regional Language
Ø Domestic Consumer Management
Ø Direct Customer Management
Ø Non Domestic Consumer Management
Ø Block Transfer
Ø Search Block Transfer
Ø Regulator Replacement
Ø Co-Existence
Figure 12: Screen after selecting Consumer Management module
3.4.3. Order Fulfillment
If you click on the ‘+’ sign of Order Fulfillment module, you will get the following screen names:
Ø Order Booking
Ø Search Booking
Ø Allocation
Ø Pending SV Orders
Ø Search Allocation
Ø Punching
Ø Cash Memo Cancellation
Ø Return Confirmation
Ø Reprint Cash Memo
Ø Block/Unblock Consumer
Ø Stock Finalization (Day End)
Ø System Stock Adjustment
Ø Max Limit For ND-Exempted
Ø Search Max Limit For ND-Exempted
Ø Imbalance Details
Ø Inspection
Figure 13: Screen after selecting Order Fulfillment module
3.4.4. Complaint Management
If you click on the ‘+’ sign of Complaint Management module, you will get the following screen names:
Ø Complaint Registration
Ø Search Complaint
Figure 14: Screen after selecting Complaint Management module
3.4.5. Accounting
If you click on the ‘+’ sign of Accounting, you will get the following screen names:
Ø Miscellaneous Cash Memo
Ø Adjustment Voucher
Ø Payment Voucher
Ø Payment Voucher-Commission
Ø Payment Voucher-Inspection
Ø Receipt Voucher-Credit Customer
Ø Receipt Voucher
Ø Search Voucher
Figure 15: Screen after selecting Accounting module
3.4.6. Replenishment Management
If you click on the ‘+’ sign of Replenishment Management module, you will get the following screen names:
Ø View Demand Forecast
Ø View Annual Operating Plan
Ø View PDP And Provide Additional Load
Ø View Indent
Ø Item Receipt
Ø Item Return
Figure 16: Screen after selecting Replenish Management module
3.4.7. Allied Retail Business(ARB)
If you click on the ‘+’ sign of Allied Retail Business module, you will get the following screen names:
Ø Place Order
Ø Search Order
Ø Receive Items
Ø Search Receipt
Figure 17: Screen after selecting Allied Retail Business module
3.4.8. Stationery Management
If you click on the ‘+’ sign of Stationery Management module, you will get the following screen names:
Ø Indent Request
Ø Search Stationary Indent
Ø Receive Stationary
Ø Search Stationary Receipt
Ø Loss/Damage Stationary
Ø Search Loss/Damage Stationary
Ø Wrong Stationary
Ø Distributor Controlled Stationary Management
Figure 18: Screen after selecting Stationary Management module
3.4.9. Loss Management
If you click on the ‘+’ sign of Loss Management, you will get the following screen names:
Ø Loss Of Document
Ø Loss Of Equipment
Ø Search Loss Register
Figure 19: Screen after selecting Loss Management module
3.4.10. Report
If you click on the ‘+’ sign of Report module, you will get the following screen names:
Ø Weekly Report
Ø Refill Audit
Ø SV Register
Ø TV Register
Ø CTA-IN Register
Ø CTA-OUT Register
Ø Refill Sales Register
Ø Stock Register
Ø Complaints Register
Ø Complaints Summary
Ø EMR Register
Ø Refill Backlog Detail Report
Ø Non Performing Customer
Ø Statements of Account Distributor
Ø Statements of Account Customer wise
Ø Customer wise/Delivery boy wise Outstanding Report
Ø Analysis of Customers to whom delivery is to be given
Ø Cash and Carry Summary Report
Ø Cash and Carry Customer List
Ø Sales Cash Flow report
Ø Customer Analysis by Distributor
Ø Sales Analysis of Co-Branded Products
Ø Analysis of Block Transfer Customer
Ø Equipment Loss by Customer
Ø Equipment Loss by Distributor
Ø Deposit Free Customer List
Ø Safe Custody Customer List
Ø Customer wise Discount Report
Ø SV/TV Stationary Report
Ø Mailing List of Customers
Ø ARB Product wise Customer Count
Ø Non Domestic Turn Around Report
Ø Distributor’s Rural/Urban Sales
Ø Category wise Refill sales Report
Ø Pending Mandatory Inspection
Ø Analysis of Equipments
Ø Sales NC-DBC Comparative Data Report
Ø Detailed Customer Analysis
Ø Delivery boy Performance Report
Ø Inventory Transaction Details Report
Ø Account Transaction Details Report
Figure 20: Screen after selecting Report module
3.4.11. Utility
If you click on the ‘+’ sign of Utility module, you will get the following screen names:
Ø MAC Address
Ø Data Synchronization
Ø Data Back Up
Ø Create User Id for Staff
Ø Change Password
Ø Help
Ø About
Figure 21: Screen after selecting Utility module
Abbreviations
ARB / Allied Retail Business
CTA / City Transfer Advice
DCMS / Distributor & Customer Management System
EMR / Equipment Movement Record
HPCL / Hindustan Petroleum Corporation Limited
ICCR / Invoice Cum Cash Receipt
PRCN / Product Received Credit Note
SS / System Specification Document
SV / Subscription Voucher
TCS / Tata Consultancy Services Ltd.
TV / Transfer Voucher
Hindustan Petroleum Corporation Limited (Confidential) Page 5 of 30