APPROVED DOCUMENT—This document is approved by the Office of the President and Office of the General Counsel for use by the Facility (see Introduction to the Facilities Manual, “Approved Documents”).
NOTICE OF COMPLETION
Cover Sheet and Instructions
PURPOSE OF DOCUMENT: / Provides a document to memorialize the final completion for Project file and to be recorded by the county.CROSS-REFERENCES TO FACILITIES MANUAL (FM): / FM5[II]:8.5
CONTENTS: / Notice of Completion
FOR USE WITH:
(Not Applicable to Some Documents) / ü / Long Form
(LF) / ü / CM at Risk / ü / Brief Form
(BF)
ü / Design-Build (DB) / ü / Multiple Prime (MP) / ü / JOC
COMPLETED BY: / ü / Filling In / Adding Text / No Data Required
ITS USE IS: / ü / Required / Optional
Completion Instructions:
Modifications and Additions:
Comments:
This form shall be used for all contracts over $25,000. For JOC contracts, this form must be used at the completion of the Job Order Contract.
There are three types of NOC forms following these instructions. Choose the appropriate form depending on University’s role.
END OF COVERSHEET AND INSTRUCTIONS
NOTICE OF COMPLETION, UNIVERSITY OWNS LAND AND IMPROVEMENTS
This is the most typically used form
WHEN RECORDED, MAIL TO:
______
______
______
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that on the ______day of ______, 20__, the
Work on the {Insert Project Name} Project was completed. The name of the owner is THE REGENTS OF THE UNIVERSITY OF CALIFORNIA, hereinafter referred to as "The Regents." The address of The Regents is University of California, Office of the President, 1111 Franklin St. 6th Floor, Oakland, California, 94607-5200. The Regents is the owner in fee simple of the real property commonly known as: {Building name, if any}, {Building number i.e. CAAN}, {Names of streets abutting project, if any, and street address, if any}, {Facility name e.g. campus, laboratory, etc.}, {City in which project is located}, {County in which project is located} and of all improvements and buildings thereon including the above-named Project. The name of the original Contractor is: {Insert name of original Contractor}.
THE REGENTS OF THE UNIVERSITY OF CALIFORNIA:
By: ______
I, ______, say that I am the ______of the {Facility} of the
University of California, and as such, make this verification on behalf of The Regents, a corporation; and that I have read the above Notice of Completion and know the contents thereof and that the facts stated therein are true. I declare under penalty of perjury that the foregoing is true and correct. Executed on ______, 20 , at ______.
______
(Signature)
(Note: See attached optional Notary Acknowledgment)
Note: California Civil Code section 9208 provides that a Notice of Completion in the form required by Civil Code secs. 8100-8118, 8182 “shall be accepted by the recorder for recording and is deemed duly recorded without acknowledgment.” Nevertheless, clerks in the county recorder’s office may be unused to accepting any document without an acknowledgment, so it may be easier to have the document acknowledged, even though unnecessary.
STATE OF CALIFORNIA )
COUNTY OF ______)
On ______, before me, ______, Notary Public,
personally appeared ______, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity on behalf of the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
IN WITNESS WHEREOF, my hand and official seal.
______
Signature
My Commission expires: ______
NOTICE OF COMPLETION, UNIVERSITY IS LESSEE
This form should be used when University is the lessee and not owner
WHEN RECORDED, MAIL TO:
______
______
______
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that on the ______day of ______, 20__, the
Work on the {Insert Project Name} Project was completed. The name of the lessee is THE REGENTS OF THE UNIVERSITY OF CALIFORNIA, hereinafter referred to as "The Regents." The address of The Regents is University of California, Office of the President, 1111 Franklin St. 6th Floor, Oakland, California, 94607-5200. The Regents has the following interest in the real property upon which the above-named Work of improvement has been constructed: {e.g pursuant to a lease with e.g. State of California}. The location of the work of improvement is commonly known as: {Building name, if any}, {Building number i.e. CAAN}, {Names of streets abutting project, if any, and street address, if any}, {Facility name e.g. campus, laboratory, etc.}, {City in which project is located}, {County in which project is located}. The name of the original Contractor is: {Insert name of original Contractor}.
The name and address of all other persons and entities who hold an ownership interest in the real property are: {Insert name(s) and address(es) e.g., State of California}.
THE REGENTS OF THE UNIVERSITY OF CALIFORNIA:
By: ______
I, ______, say that I am the ______of the University of California {insert Facility} for the leased space at {insert address of the leased space} and as such, make this verification on behalf of The Regents, a corporation; and that I have read the above Notice of Completion and know the contents thereof and that the facts stated therein are true. I declare under penalty of perjury that the foregoing is true and correct. Executed on ______, 20 , at ______.
______
(Signature)
(Note: See attached optional Notary Acknowledgment)
Note: California Civil Code section 9208 provides that a Notice of Completion in the form required by Civil Code secs. 8100-8118, 8182 “shall be accepted by the recorder for recording and is deemed duly recorded without acknowledgment.” Nevertheless, clerks in the county recorder’s office may be unused to accepting any document without an acknowledgment, so it may be easier to have the document acknowledged, even though unnecessary.
STATE OF CALIFORNIA )
COUNTY OF ______)
On ______, before me, ______, Notary Public,
personally appeared ______, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity on behalf of the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
IN WITNESS WHEREOF, my hand and official seal.
______
Signature
My Commission expires: ______
NOTICE OF COMPLETION, UNIVERSITY OWNS LAND BUT NOT IMPROVEMENTS
(Note: This situation is rare. Consult the Office of General Counsel for guidance.)
Revised 10/15/12