Counselor Monthly Report
Clarification of TASKS
(vertical columns)
STUDENT CONTACTS
1. Individual Counseling - record number of sessions for students seen individually. An individual counseling session should consist of active listening, identifying and defining problem(s), discussing alternative solutions, and formulating a plan of action. No time minimum is required.
2. Group Counseling/Guidance - record number of sessions conducted and the number of participants that were included. This includes all small and large group work.
3. Classroom Guidance - record all guidance activities by number of sessions lasting 15 minutes or more and the number of students participating.
PARENT/STAFF/COMMUNITY CONTACTS
1. GCPS Staff Consultation or Education - record number of staff consultations which reflect interaction with staff concerning student/school needs and the number of participants. (This includes individual sessions and RTI/SST/IEP meetings, etc.) Record number of staff educational sessions (staff development) conducted and the number of participants.
2. Parent Consultation or Education - record number of telephone or personal conferences with parents and/or counselor-led parent education meetings, and the number of participants. (This category may include discussion with parents regarding their options for outside referrals, lunch and learns, parent evening programs, phone and person-to-person conferences, etc.).
3. Community Consultation or Education – record number of community consultations or community workshops/educational programs you lead and the number of participants. (This included consultations with DFACS, private psychologists on behalf of students, KidsNet, GCPS Board attorney, presentations, etc.)
4. Law Enforcement Consultation – record number of consultations with local school SRO or other police departments. Whether consultation is with an individual or a group, record number of participants. (this includes, probation officers, SVU and any other special police)
TASKS
1. Professional Leadership – record number of minutes spent in leadership activities such as an after school club sponsorship, athletic coach, local school committee chairperson, district level committee participation, professional organization leadership, representing counseling department on School Advisory Council, head and lead counselor activity hours, professional presentations, etc.
2. Program Planning – record number of minutes spent in planning counseling program initiatives. (planning classroom guidance and other group activities, planning parent programs, planning 21C3 initiatives within your counseling department, creating student/parent/faculty evaluations, Red Ribbon Week coordination, input monthly report, meeting organization, Peer Leadership organization, etc)
3. Staff Development – record number of minutes you participated in staff development. (Conference attendance, college coursework, GCPS and other staff development related to counseling )
4. Fair Share – record number of minutes spent participating in activities such as test administration, bus duty, hall duty, etc.
CRISIS INTERVENTION REPORT
The initial contact with the student reporting a personal CRISIS is reported by number in this section. Follow up sessions with the same students would be recorded in the Individual Counseling/Life Skills category under STUDENT CONTACTS.
Abuse – Physical – report number of students reporting extreme physical abuse resulting in a report from you to Department of Family and Children’s Services (DFACS) on behalf of this student.
Abuse – Neglect - report number of students reporting serious neglect in their home resulting in their safety and/or primary needs not being met (i.e. food, shelter). Report only those students for whom you have made a referral to Department of Family and Children’s Services (DFACS) on behalf of this student.
Abuse – Sexual - report number of students reporting sexual contact/abuse/exploitation in their life for whom you have made a referral to Department of Family and Children’s Services (DFACS) on behalf of this student.
Abuse - Emotional – do we want to add this?
Homeless - report number of students who enroll in your school as homeless and those who become homeless while enrolled in your school(with whom you have contact). Report each referral made to DFACS or school Social Worker for one student as a separate contact.
Pregnancy – record the number of girls who report to you that they are pregnant. This number will include DFACS reports that you make for students under the age of 16 years. After this initial documentation, all further contacts will be recorded in Individual/Group or Parent consultation, etc.
Rape – record the number of students who report to you that they previously or recently were raped. Reporting ANY rape to your School Resource Officer (SRO) is required. After this initial documentation, all further contacts will be recorded in Individual/Parent/Law Enforcement/ Faculty consultation, etc.
Self Harm - report number of students who report behavior that is dangerous to their own well-being. (this includes, but is not limited to, cutting, eating disorders, dangerous sexual activity, substance abuse)
Student Death(s) - report number of students who die as a result of natural, purposeful, or accidental causes. This does NOT include student who are distressed as a result of a student death.
Suicide Attempted – report number of students who attempt self harm (NOT include threats). Record number of actual suicide attempts, even if a student makes multiple attempts.
NOTE: Crisis incidents are NOT tied to a student’s name in the portal.