College Credit Datatel Meeting

Monday, March 4th 9:00am
2. / OpenCCCApply Status Update: Spring break week before projected go live date, may need additional time to test. / Stuart
3. / AM0114 Report Modification
What I need is when we leave the date field blank, we would like to capture all students who have applied up to the date we run the report.Tuyen to provide streamlined query. Remove all date criteria use only term. Also instead of masking SSN, show only substring of last 4. / Bay/Chris
4. / SB11 Audit Report and 2013SP Students / Stuart
7. / Academic Program Deactivation
·  Are you done with Registration?
·  We will need specifications
·  Usually done one week prior to priority registration
Target of 25th or 26th , specifications to be worked on with Stuart. Would like to do a test run the week of the 18th. Would be a spreadsheet layout of all students dropped in Live.
All students who have not enrolled or dropped all sections prior to census
·  One active class or one drop after census, then they are not deactivated
·  Fall 2013 applicants would also be excluded
·  Census date needs to be validated at the section level not RYAT
·  Ignore all students in carry over sections such as Fire, CJA, Apprenticeship
·  Ignore all students in late start 2013SP sections / Stuart
6. / FA Electronic (ACH) Refunds:
Discussion on Debit Card Option
Direct Deposit into Checking
Cutting Checks
RFI went out received 7 responses; RFP will be drafted next week. Vendor will handle all check or fund disbursement issues. This will hopefully work towards improving check disbursement times. Doug may be asked to join as ITS representation. Meetings to begin soon, testing by Fall 2013, Implementation by Spring 2014. / Stuart
5. / Adelante! Tracking
The counselors and outreach would like a way to track Adelante! Students.
The student will have a start term and will be associated to a program such as Freshman Experience or EOPS. The student can be in multiple programs but only in one term.
Where is a good place to track this information where data entry is simple and reporting out of Datatel can be done?
Campus Organizations uses dates, not terms. Student Term Notes (STNT) is possible, but students must be added to the cohort one at a time.
Discussion Held, Robert to research further for best methodology / Robert
8. / WebAdvisor/Datatel “Student Portal” Module
Online Orientation “Cynosure” uses LDAP for student verification. Students will have a hold until they view the orientation, then holds manually removed for now, looking to automate in future.
Student Ed. Plans
Can we utilize same sign on for vendor software or external links? / Tuyen
9. / Electronic Educational Plans
·  MyEdu
·  Datatel Student Planning Module
·  Degree Works
·  Cynosure has a single semester ed plan
Need to set aside funds and may need to start meetings related to ed plans and student success act. / Tuyen
10. / Undecided Majors/Programs: On Project List, however requires customization of WebAdvisor. Currently not being worked on
Reprioritized to #2 on Project List / Tuyen
11. / Reason Required for Dropping Classes: Discussion with Kathy Patterson from SAC
May have issues with Faculty Union related to students citing faculty problems as the reason for dropping. Have Linda Rose discuss with Aracely regarding past discussions related to this request as it was brought up at SCC before. / Stuart
12. / M Drive Space Concerns / Chris
1. / WebAdvisor Link to Bookstore Cart: Integrating with Textbook Express
https://verbasoftware.zendesk.com/entries/21439031-super-cool-integrating-with-textbook-express / Jana
13. / CE Updating Home Locations
Hold until next meeting, need to find out who is making the changes / Robert
14. / Database Access: Superusers with Access
Adams, Jennie
Au, Lynn
Birk, John
Dinh, Ha
Gunderson, Linda
Truong, Chris
Manson, Robert
Nguyen, Hung
Nguyen, Thuy Huong
Rodriguez, Sergio
Nguyen, Tuyen
Unger, Leigh Ann / Stuart
RG0023 Modification:
Add Home Location Parameter
Add Range of Units Parameter
Add Currently Enrolled Units Field / Stuart
Once a month meetings / Stuart
Financial Aid Separate Meeting / Stuart
Project List Priorities / Stuart
MIS Update: / Stuart/Katie
Other:
Can holds or probation redirect the register for sections link to an intermediate page stating the holds or reasons they cannot register? Maybe redirect them to the View My Holds page if any holds are found.
Syed requested that we have a small live simulation to demonstrate student registration messages from registration through payment. We would need to test holds, outstanding balances, etc.
Registrar will review and clean up all hold error messages to better facilitate student understanding.
Chris brought up extenuating circumstances and how SCC would handle them. Discussion with Tuyen. It will be a case by case situation. Will need to update language in the catalogs.
Student expulsion language in catalog was discussed. May have different verbiage for SAC & SCC, however there is a single transcript, so the language has to be reviewed as a group. / Open Discussion
Next Meeting: March 18th
Datatel Training Room

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