CITY OF ELSBERRY
REGULAR/CLOSED SESSION
JANUARY 13, 2015
ELSBERRY CITY HALL
The Board of Aldermen of the City of Elsberry met on the evening of the above date in regular and closed sessions at Elsberry City Hall, 6:30 pm. Mayor Terry Martin presided over the meeting. Present were Aldermen Steve Wilch, Rusty Kinion, Terrie Harper, Matt Hartley, Brent Rockwell and Mike Talbot, City Clerk Jo Ann Cordsiemon, City Attorney Rob Guinness, Chief Brian Jeffries, City Treasurer Tammy Sharpe, City Collector Rachel Reed and PBP Chairman Aprile Taylor. Also present were Marshall Suddarth, Tony Sneed and Tim Geraghty of Alliance Water Resource, Adam Presswood of The Elsberry Democrat and Ken Woods of MECO Engineering.
Mayor Martin called the meeting to order and led in the Pledge to the Flag. Roll call deemed a full quorum present.
Minutes of the previous meetings were approved as written upon motion by Alderman Kinion, seconded by Alderman Rockwell with the following vote:
AYES-Wilch, Kinion, Harper, Hartley, Rockwell, Talbot
NAYS-None Motion carried with 6 ayes, 0 nays.
Unpaid bills were presented for the Board’s consideration. Motion was made by Alderman Kinion, seconded by Alderman Talbot, to approve payment. Vote was as follows:
AYES-Kinion, Harper, Hartley, Rockwell, Talbot, Wilch
NAYS-None Motion carried with 6 ayes, 0 nays.
PROJECT UPDATES
Mr. Woods informed the Board that the Lakeview Water Project was complete with the exception of work addressed by Change Order #5. Danny Purler of S&S Utility Construction Co. has signed off on the change order and will proceed with the additional work.
Comments on the City Wastewater Project have been received with MECO Engineering addressing the comments. Mr. Woods also noted that permits should be received soon. He added that he is pushing to get the tech specs reviewed, then 30 days of advertising for bids. Easements are still needed from the VFW Post and the Sadler property on S. 2nd St. At this time Mrs. Sadler is not willing to give the easement, but wants to sell the easement. Currently, there are no funds available for purchasing of easements. The easement for the project is for construction purposes only.
Mr. Woods also reported that the Wastewater Treatment Facility Project Preliminary Engineering Report is being prepared and Boonslick Regional Planning Commission will be asked to do the environmental study. Motion was made by Alderman Wilch, seconded by Alderman Kinion, to proceed with the PER and the Environmental Study. Vote was as follows:
AYES-Harper, Hartley, Rockwell, Talbot, Wilch, Kinion
NAYS-None Motion carried with 6 ayes, 0 nays.
OPENING/REVIEW OF BIDS
STAND BY PUMP-Mr. Suddarth explained to the Board that the Lincoln St. lift station pump went down and was replaced by the pump company. This lift station needs to updated with a newer pump. He also noted that all stations will get a SCADA System as part of the Wastewater Upgrade Project.
UNFINISHED BUSINESS
S&R ANIMAL CONTROL previously advised the Board that they were increasing their fees $50 per month. The Board voted to not accept the new rate and requested that S&R Animal Control provide other options. Currently, S&R Animal Control is not providing any service for the City. Following a brief discussion and giving consideration to the repercussions of not having animal control, Alderman Kinion made a motion to accept the option of 5 trips per month at $450. Second was made by Alderman Talbot with the following vote:
AYES-Hartley, Rockwell, Talbot, Wilch, Kinion, Harper
NAYS-None
S&R Animal Control will be asked to provide a contract for the Board and the Attorney to review. The contract and adopting ordinance will be presented at the February meeting for the Board’s consideration.
This option offers one less visit per month that the previous contract.
NEW BUSINESS
ENHANCED ENTERPRIZE ZONE-Mayor Martin appointed Matt Jones and Joe Shipman to the Enhanced Enterprise Zone Board. Both, Mr. Jones and Mr. Shipman, are currently serving on the EEZ Board. Motion was made by Alderman Rockwell, seconded by Alderman Hartley, to approve the Mayor’s appointments of Matt Jones and Joe Shipman to the Enhanced Enterprise Zone. Vote was as follows:
AYES-Rockwell, Talbot, Wilch, Kinion, Harper, Hartley
NAYS-None Motion carried with 6 ayes, 0 nays.
POLICE CAR REPAIRS-Chief Jeffries informed the Board that the 2006 Crown Victoria, #201, needed tires and brake pad. Repairs estimated at $950.00. Motion to approve said repairs was made by Alderman Rockwell, seconded by Alderman Harper, with the following vote:
AYES-Talbot, Wilch, Kinion, Harper, Hartley, Rockwell
NAYS-None Motion carried with 6 ayes, 0 nays.
REPORTS OF SPECIAL BOARDS AND COMMITTEES
LIBRARY-Alderman Wilch reported that the new furnaces were installed and operating good.
INFRASTRUCTURE-Alderman Kinion reported that the street sweeper had been sold on govdeals.com for $1325.00.
OLD GLORY JUBILEE-Mrs. Cordsiemon reported that the Old Glory Jubilee Committee is taking orders for fresh made pizzas to be made on January 31st, in time for Super Bowl Sunday. All proceeds will go towards the children’s activities at the Old Glory Jubilee.
There were no reports from Cemetery/Parks, Emergency Services and Page Branch Park Committees.
REPORTS OF ALDERMEN AND MAYOR
There were no reports from the Mayor or Aldermen.
REPORTS OF CITY DEPARTMENTS AND OFFICERS
ATTORNEY GUINNESS had items for closed session only.
ALLIANCE MANAGER SUDDARTH reported that Flynn Drilling had completed the repairs to the blow down piping and the plant was operating great. Mr. Suddarth also reported that a water line was going to be installed providing water to Hillcrest Motel. The line was missed during the recent water project and is being upgraded to a 1” meter with owner, Jeff Ivy, paying the difference of the larger meter. In an attempt to make this project easier, Mr. Suddarth requested permission to purchase a boring tool and drill. This equipment would allow the department to punch a line under the street, avoiding making a cut in the street. The total cost of the equipment is estimated at $400-$600. Motion to approve the request was made by Alderman Talbot, seconded by Alderman Hartley, with the following vote:
AYES-Wilch, Kinion, Harper, Hartley, Rockwell, Talbot
NAYS-None Motion carried with 6 ayes, 0 nays.
CHIEF JEFFRIES-Only items for closed session.
TREASURER SHARPE presented the 2014 Financial Statement to the Board for approval/publication. Motion to approve was made by Alderman Kinion, seconded by Alderman Harper, with the following vote:
AYES-Kinion, Harper, Hartley, Rockwell, Talbot, Wilch
NAYS-None Motion carried with 6 ayes, 0 nays.
CLERK CORDSIEMON informed the Board that the County had sent a copy of the Countywide Mutual Aid Agreement. The agreement has not been signed by City representatives.
Motion was made by Alderman Kinion, seconded by Alderman Harper, to close the meeting pursuant to RSMo 610.021 (1) legal actions, causes of action or litigation involving a public governmental body (3) hiring, firing, disciplining or promoting or particular employees (13) individually identifiable personnel records, performance ratings or records. Vote was as follows:
AYES-Harper, Hartley, Rockwell, Talbot, Wilch, Kinion
NAYS-None Motion carried with 6 ayes, 0 nays.
ACTION TAKEN IN CLOSED SESSION
Motion was made by Alderman Rockwell, seconded by Alderman Kinion, to approve to firing of Reserve Officer Ronel Huddleston. Vote was as follows:
AYES-Harper, Hartley, Rockwell, Talbot, Wilch, Kinion
NAYS-None Motion carried with 6 ayes, 0 nays.
Motion was made by Alderman Rockwell, seconded by Alderman Talbot, to go back into open session. Vote was as follows:
AYES-Talbot, Wilch, Kinion, Harper, Hartley, Rockwell, Talbot
NAYS-None Motion carried with 6 ayes, 0 nays.
Motion was made by Alderman Rockwell, seconded by Alderman Wilch, to authorize three days of overtime to allow Chief Jeffries to complete the police department’s inventory. Vote was as follows:
AYES-Wilch, Kinion, Harper, Hartley, Rockwell, Talbot
NAYS-None Motion carried with 6 ayes, 0 nays.
Motion was made by Alderman Hartley to adjourn the meeting. Second was by Alderman Talbot and duly carried.
Respectfully,
Jo Ann Cordsiemon, City Clerk
CITY OF ELSBERRY
CLOSED SESSION
JANUARY 13, 2015
ELSBERRY CITY HALL
The Board of Aldermen of the City of Elsberry met on the evening of the above date in closed session during the regular meeting. Mayor Terry Martin presided over the meeting. Present were Aldermen Steve Wilch, Rusty Kinion, Terrie Harper, Matt Hartley, Brent Rockwell and Mike Talbot, City Clerk Jo Ann Cordsiemon, City Attorney Rob Guinness, Chief Brian Jeffries and City Collector Rachel Reed.
Mayor Martin called the meeting to order and turned the meeting over to Mr. Guinness. Mr. Guinness addressed the delinquent water bills and the policy the Board wants to follow. The current City ordinance states if service is requested, the delinquent bills must be paid. State statute says that good faith notice is to be given to the owner of the property and in the past this has not been done. The landlord is responsible for 90 days of water. Notices will be given to the landlord and the ordinances followed. Delinquent bills must be paid prior to service being given.
Chief Jeffries requested permission to release Ronel Huddleston as a Reserve Police Officer. Officer Huddleston has not been working the required number of hours. Motion was made by Alderman Rockwell, seconded by Alderman Kinion, to approve firing Ronel Huddleston. Vote was as follows:
AYES-Harper, Hartley, Rockwell, Talbot, Wilch, Kinion
NAYES-None Motion carried with 6 ayes, 0 nays.
Mr. Guinness informed the Board that the software versions on the police computers are not legitimate.
Steps will be taken to rectify this issue. The Board discussed overtime for a three day period so that the inventory may be completed. The Board discussed the need for computers with Alderman Kinion recommending up to four. The Board agreed to pursue grants through Wal-mart.
Motion was made by Alderman Rockwell, seconded by Alderman Talbot to go back into open session. Vote was as follows:
AYES-Talbot, Wilch, Kinion, Harper, Hartley, Rockwell
NAYS-None Motion carried with 6 ayes, 0 nays.
Respectfully,
Jo Ann Cordsiemon
City Clerk
CITY OF ELSBERRY
INFRASTRUCTURE COMMITTEE
JANUARY 20, 2015
ELSBERRY CITY HALL
Members of the Infrastructure Committee met on the evening of the above date at Elsberry City Hall, 4:30 PM. Chairman Rusty Kinion presided over the meeting. Present were Aldermen Steve Wilch and Mike Talbot, City Clerk Jo Ann Cordsiemon, Alliance Manager Marshall Suddarth and Mayor Terry Martin.
Chairman Kinion called the meeting to order. Roll call deemed a quorum present with Alderman Matt Hartley absent.
STREET SWEEPER-The sweeper was sold on govdeals.com for $1325. The City had previously received $5,000 from the insurance company for damage/theft. Teubig Salvage who purchased the sweeper has a sweeper for sale for $7,000. The clerk will contact Mr. Teubig to get information and more pictures of the sweeper.
BACKHOE-Alderman Kinion inquired as to the condition of the backhoe. Mr. Suddarth reported that the back boom bleeds down. Alderman Kinion asked Mr. Suddarth to get someone to look it over and get prices to make the repairs. Alderman Kinion also noted that he would like to look for a smaller unit sometime in the future.
LINCOLN LIFT STATION-Mr. Suddarth reported that the pump at the Lincoln St. lift station has been replaced and is working good. As part of the wastewater project the discharge will be increased from
1½” to 3-4”. SCADA systems will be installed on all lift stations. Alderman Kinion noted that he would like to purchase a back-up pump, matching the specs in the wastewater project. The cost is estimated at $2,300. This matter will be discussed further the specs are received. Mayor Martin added that EPA may have some funding available for the wastewater project.
Motion was made by Alderman Kinion, seconded by Alderman Talbot, to add ‘jetter repairs’ to the agenda. Vote was as follows:
AYES-Wilch, Talbot, Kinion
NAYS-None
ABSENT-Hartley Motion carried with 3 ayes, 0 nays, 1 absent.
ALLIANCE WATER RESOURCES CONTRACT-Alderman Kinion noted that 2015 is the last year of the three year contract with Alliance Water Resources and that the Board will need to decide whether to enter into another contract or end the City’s agreement. Mr. Suddarth advised the Board that Tony Sneed, District Manager with AWR has asked to address the Board prior to any decisions being made. Mr. Suddarth stated that the City is involved in several projects and would recommend waiting until everything is up and running and staffed before making any changes. Alderman Kinion noted that staffing would be done even without Alliance and that the concern is financial. He added that he loves Mr. Suddarth being in Elsberry and that he feels he is doing a great job. Alderman Talbot asked if there were other management companies. Alderman Kinion advised that there are but they don’t manage cemeteries or streets.
Mr. Suddarth informed the Board that the Elsberry is the lowest profit margin for AWR. Alderman Talbot noted that he is o.k. with looking at other numbers. Following the discussion the Committee agreed to discuss this matter with the full Board at the February meeting.
Motion to adjourn was made by Alderman Kinion, seconded by Alderman Wilch and duly carried.
Respectfully,
Jo Ann Cordsiemon
City Clerk
CITY OF ELSBERRY
RGULAR/CLOSED SESSION
FEBRUARY 10, 2015
ELSBERRY CITY HALL
The Board of Aldermen of the City of Elsberry met on the evening of the above date in regular and closed session at Elsberry City Hall, 6:30 pm. Mayor Terry Martin presided over the meeting. Present were Aldermen Steve Wilch, Rusty Kinion, Terrie Harper, Matt Hartley, Brent Rockwell and Mike Talbot, City Clerk Jo Ann Cordsiemon, City Treasurer Tammy Sharpe, City Attorney Rob Guinness, City Collector Rachel Reed, Chief Brian Jeffries and PBP Chairman Aprile Taylor. Also present were Marshall Suddarth and Tony Sneed of Alliance Water Resources, Adam Presswood of The Elsberry Democrat, William Taylor and Rod Modglin of Fireworks Fanatics.
Mayor Martin called the meeting to order and led in the Pledge to the Flag. Roll call deemed a full quorum present.
Motion was made by Alderman Kinion, seconded by Alderman Talbot, to amend the agenda to add ‘ordinance to authorize a contract with S&R Animal Control’ and’ liquor license application’. Vote was as follows:
AYES-Wilch, Kinion, Harper, Hartley, Rockwell, Talbot
NAYS-None Motion carried with 6 ayes, 0 nays.
Minutes of the previous meeting were approved upon motion by Alderman Kinion, seconded by Alderman Harper with the following vote:
AYES-Kinion, Harper, Hartley, Rockwell, Talbot, Wilch
NAYS-None Motion carried with 6 ayes, 0 nays.