CBS Spring Meeting Minutes - DRAFT
Wenatchee Valley College
Wenatchee, WA
April 20-21, 2017
Meeting materials on website
MEMBERS PRESENT: Pete Hauschka, Tuan Dang, Judi Wise, Tyler Wallace, Lyn Eisenhour, Kelli Bloomstrom, Jim Wilkins-Luton, Patricia Lange, Daphne Larios, Lynn Christofersen, Allison Cohen, Katie Jensen, Diane Smith, Catherine Cantrell, Steve Washburn, Kelli Graham, Doug Emory, Lynn Livesley, Theresa Stalick, Curtis Bonney, Teresa McDermott, Amie Batton, Lori Griffin, Jodi Novotny, Lawrence Ford, Debbie McLaughlin, Brigitte Kidd, Joan Youngquist, Sarah Stiffler, Shannon Klasell, Dawn Murphy, John Bowers, Kim Ward, Amy Diehr, Darlene Snider, Aaron Parrott, Carla Gelwicks and Marc Coomer
GUESTS PRESENT: Enedelia Nicholson, BBCC – Monica Wilson, Clark – Sandi York, CASC– Tracey Higgins, EDCC – Nina Benedetti, EVCC – Anne Dolan, GRCC – Judy Faast, Hopelink – Mihaela Cosma, LWIT – Jenna Pollock, RTC – Jennifer Boland, SVC – Linda Ames, Spokane – Jill McDonough, So. Seattle – Rebecca Jayasundara, TCC – Joey Walter, WVC – Lori Kunkler, YVC – Janice Walker, WEC Rep. Whatcom and Tomas Ybarra, IC Rep. YVC
MEMBERS ABSENT: Tania Vega, NWIC
ABE STAFF PRESENT: Jon Kerr, Brian Walsh, Cindy Wilson, Scott Toscano, Troy Goracke, Jodi Ruback and Will Durden
WELCOME & INTRODUCTIONS:
Catherine Cantrell introduced Dr. Jim Richardson, President, welcomed CBS to their campus. Review of agenda.
ANNOUNCEMENTS:
· CBS Website and CBS Canvas site reviews (Christy Lowder and Aaron Parrott)
· Review the minutes from the Winter meeting, to have a motion on Friday to approve them
· Catherine shared this report out from Autumn Yoke (SBCTC Auditor)
“Shortly after I made my presentation at CBS, the syllabus policy language came under some renewed scrutiny from the Instruction Commission and it was ultimately determined that the Policy Manual should not be so definitive about what content a syllabus must include (or look like). It is still required by policy that a syllabus be on file by the census date for every state-funded class. Unfortunately, as a result of this change in policy, we are no longer planning to provide explicit guidance in the form of sample syllabi as had been discussed at the CBS meeting.”
· CTCLink Best Practices Workshop – make sure that basic skills is at the table, check with your IT departments about this topic, as that is where this will start from.
· Nominations for the 2017-18 CBS Executive Committee are:
o Vice-Chair – Katie Jensen
o Secretary/Treasurer – Brigitte Kidd
o College Member at Large – Rebecca Jayasundara
o CBO Member at Large – Amy Diehr
MOTION made to accept this slate of officers for nomination – moved and seconded – nominations were closed. Vote will be called for on Friday.
SAI MEETING REPORT OUT – Aaron, Amy and Catherine
Aaron reviewed the report out from the meeting they had with SBCTC staff on March 1, 2017.
CBS Meeting Materials website
Discussion:
~ Allocation model from significant gain to level gains, doesn’t relate to following from college to college
~ As our students are moving through the system, will there be more transparency on where the student has progressed through the system. Will we see how many basic skills students have accumulated points after leaving basic skills? ***wants this comment acknowledged, as we are NOT capturing students transitioning between colleges
~ Looking through the equity lens, those are the students who are bouncing around & not being captured
SBCTC UPDATE – CBS Meeting Materials website
· Guided Pathway / I-BEST
o Ability to Benefit Statewide Taskforce – how do we solve this issue statewide and figure out how to pay for the first 6 credits (Doug Emory, Carla Gelwicks and Tuan Dang are on this Taskforce)
· HS Credit for SAI Memo and the Guiding Principles of High School Credit Taskforce
· RFA Update – thank you and great job on completing your RFA’s. We are incorporating pieces of your RFA into our trainings, so your faculty will be asking you questions and need to see the RFA responses to get the most out of the training.
· MOU – Cindy reviewed these docs:
o BEdA-WWA Collaborative Agreement
o Update on Funding of One-Stops
o Innovation and Opportunity Network on WorkforceGPS (website)
o Template for Small Workgroup Charters
Cindy also shared some concern that maybe MOU’s are being given to basic skills without getting basic skills input. The WDC’s are concerned about low level ESL and how CTC’s will serve them.
· End of Year Federal Reports are coming – we will be sending out the 2016-17 BEdA Federal Reports in July to you for completion by September 15th.
· Jon Kerr’s Presentation
Federal Updates:
§ We were lucky to provide input into the questions asked of Secretary DeVos at her confirmation hearing. As a result, this was the question asked:
“As you well know, while some adults enrolled in adult education are still seeking their high school diploma or equivalent, a surprising number of American adults with a high school diploma still struggle with basic skills. Twenty percent (20%) of adults with a high school diploma have less-than-basic literacy skills and 35% of adults with a high school degree have less-than-basic numeracy skills. According to a recent study, conducted by OECD's Program for International Assessment of Adult Competencies (PIAAC), at least three million low-skilled American adults would like to enroll in Adult Education services, but cannot access a program. Without access, undereducated, underprepared adults cannot qualify for jobs with family sustaining incomes that require not only a high school equivalency, but also some college-preferably a one- or two-year certificate. Adults without a high school diploma or functioning below high school level have a difficult time qualifying for community college programs or access high demand occupations. If confirmed, how do you envision the Department and the Administration incorporating Adult Education into its competitiveness agenda?”
Betsy DeVos’s response: “In raising the issue of "undereducated, underprepared adults" you make a case for the need to improve education. When schools fail our students, there are long term consequences, both for individuals who are deprived of the knowledge and skills they need to be successful and our nation which is dependent on the innovative, creative and economic contributions of it citizens. It is why we need to do more to provide parents with high quality educational options. Sadly, too many Americans are suffering from a lack of skills.
President Trump made improving the employment opportunities of these Americans a cornerstone of his campaign, and his administration will work to improve the prospects of those left behind in this economy. If confirmed, I will work with the Office of Career, Technical, and Adult Education and other relevant agencies to improve outcomes for adult learners. Combined with other efforts across the government, we have an opportunity to restore the American Dream for all Americans.”
While her answer did not seem to provide any specifics on Adult Education, it at least put us on record as being instrumental to the education of basic skills adults and tied more closely to the Administration’s agenda.
§ The March on the Hill launched the joint Call to Action by the National Council of State Directors of Adult Education and COABE (Coalition on Adult Basic Education). Their goal is to work with all providers and supporters of Adult Education to generate a massive outpouring of support.
o The Message is simple: No Cuts to Adult Education
They hope to:
o Generate a massive outpouring for our provision
o Goal: 500 contacts per congressional district and 5,000 per senator (WA has 2 senators & 10 representatives)
o Letters directed to DC offices of the members of Congress
o Telephone calls directed to DC offices of the members of Congress
o Email directed to DC offices of the members of Congress
We need for CBS do whatever is allowable at your agency to help move this initiative forward. WA has some of the most influential individuals on the Hill in DC, and they need numbers of contacts that can be counted as they work to maintain funding to basic skills.
§ We have had several questions and concerns on MOE and the change to IELCE.
Programs are concerned that MOE for IELCE could be significantly less due to restrictions on what qualifies as IELCE expenditures. Providers are asking if this will this cause a problem for Washington? As a solution providers are also asking if, the MOE calculation can be a combination of Master Grant and IELCE expenditures together to demonstrate overall MOE?
We now have clear guidance on how to address these valid concerns - First, you need to know that we asked for new baselines, but the Feds will not give us a new baseline. We don’t even get a new baseline when they reduce our funding because federal funds are seen as a supplement.
Our guidance is that providers should spend the same level of state funds and if expenditures are less than the prior year-federal funds would be the ones left unspent. Federal funds are meant to supplement—that’s the Key. That being said, we have some good news---OCTAE has confirmed with the federal Accountability Team that there will be one line on the new system level FFR form for reporting MOE. This line combines the MOE total for both programs. Because of this change, we do not anticipate a problem for Washington. Programs will continue to submit MOE for both the Master Grant & IELCE but meeting MOE, will be determined by the combined MOE for both.
WORKING LUNCH –The Benefits and Challenges of Reciprocity – these docs will be collected and reworked by the HS 21+ Taskforce and then present the new version as part of the committee report out.
Q and A with SBCTC
1. Can we see feedback/rating of our grant applications to see our areas for improvement? Yes, just email Cindy Wilson
2. For the equity point it will be important to emphasize to providers that this is pulled from the admissions forms – many have (or may) simplified this form. This data is pulled from CTCLink or SMS and into WABERS (2 forms) if “other” is checked at admissions, these students won’t count. YES, this is true.
3. Can we determine all SAI points generated by a basic skills student, even after they leave basic skills? Yes, all have historical transcript data it is possible to identify at a given point in time the number of SAI generated by a student flagged as basic skills.
4. Do we know yet what exit code(s) will trigger the SAI point “completion” with at least 20 vocational credits? Nothing has changed about the criteria from how we do it now. All degree exit codes (1, all alpha) apprenticeship = 5, A certificates are 2, 34
5. Is it possible to send the drafty SAI metric recommendations out by email to CBS as the HS credit taskforce moves it forward? It would be very helpful to see some sense of where we’re going before summer CBS. We will release HS credit option SAI options under consideration and notes from the meeting on a timeline determined by the credit taskforce. Most likely in late May.
6. Is there any way to determine how credit option students are impacting SAI points for this year? We are down, somewhat significantly, and am trying to figure out if it is because of credit option or something else. Yes, you can use WABERS+ Program Manager reports looking at the SAI earned by testing last year and points per student. Then examine how many students you have in the option and estimate. You can contact Troy Goracke or Scott Toscano for assistance.
7. Can you clarify how we can count IELCE for students on a transfer pathway (Academic I-BEST)? We have collected data that demonstrates the value of our transfer degrees for the workforce in Washington state. OCTAE has said that this should count as evidence that they meet the definition of a career pathway. That said, it would make sense to document the student's career goals in an Educational Plan to demonstrate that they have an interest in a specific occupation or occupational cluster.
EQUITY & INCLUSION PRESENTATION – committee presentation - CBS Meeting Materials website
GENERAL BUSINESS
· Approval of Minutes – Winter meeting minutes – MOTION made to approve minutes with the modification of adding Ha Nguyen as an attendee / seconded and approved, no abstentions.
· Treasurers Report - $16,450.00
· The ballots are on the table – please submit them to Christy to be tallied
· COMMITTEE REPORT OUTS:
- High School 21+ Task Force – Lyn Eisenhour & Tyler Wallace
o This taskforce will sunset on 7/1/17 – reviewed the work plan and the HS 21+ items are wrapping up and or being integrated into our regular work.
o Presented the revised reciprocity agreement – this will need to be voted on at the Summer CBS
- Guided Pathways Task Force – Curtis Bonney & Nina Benedetti
o The Sparks grant colleges are moving forward on the Guided Pathway, but many are still struggling to figure it out.