COMMISSIONERS COURT <> <> <> AUGUST 2017 TERM
ON THIS THE 28th DAY OF AUGUST 2017, BEING THE FOURTH MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, AT THE DIMMIT COUNTY HISTORICAL COURTHOUSE, WITH MEMBERS PRESENT TO-WIT :
VISITORS SIGNED-IN: Mary E. Sandoval Mary Perez Richie Griffin Monte Moore Ramon Trevizo David Torres Jose Calzada
Alfredo Martinez Luciano Quintanilla Alberto Esquivel Carlos Pereda Maricela Gonzalez Joe Koch
Daniel M. Gonzalez Rudy Lopez Estanislado Z Martinez
OTHER VISITORS: Leticia Hernandez Dan Hejl
<><><> THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT : <><><>
1. A D M I N I S T R A T I V E
1.1 CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE AND SALUTE TO THE TEXAS FLAG
1.4 TESTIMONIAL OATH FOR PRESENTERS
County Judge Francisco G. Ponce Called the Meeting to Order [10:00 am]; County Clerk Mario Z Garcia conducted Roll Call of Court Members w/ a full quorum present and so duly noted for the record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag. Presenters to be addressing the Court acknowledged the Testimonial Oath
1.5 PUBLIC HEARING ON TAX RATE INCREASE FOR FISCAL YEAR ENDING SEPTEMBER 30, 2018
[RE:--County Judge Francisco G. Ponce duly announced and opened the Public Hearing on Tax Increase for FY-2017-2018 and
welcomed anyone present wishing to address this Item. County Tax A&C Mary E. Sandoval addressed the court and public
with the proposed tax rate, i.e., .3800 ( 8 cents less than last year)---with no comments from the public; consensus of court members agreed to end the Public Hearing as presented ] NO MOTION PRESENTED.
1.6 PUBLIC COMMENT(s)
a) Monte Moore, Ramon Trevizo-U.S. Border Patrol Agents, RE:--jointly addressed the court with “Appreciation” on behalf of the Rio Grande Sector, Laredo Sector, Valley Sector for allowing use of the Rodeo Arena to house their patrol horses
as precaution for Hurricane Harvey effects.
b) Mary Perez-Conference Event Coordinator, RE:--also w/”Appreciation” for all the volunteers assisting Hurricane
evacuees housed at the Conference Center(252 persons)—179 still there today; County Judge Francisco G. Ponce also added
Thanks to all First Responders w/suggestion for a Meeting to review/analyze their work performance.
c) Juan Carmona-Commsr. Pct. 3, RE:--(to)hire a professional to apply floor sealant at Big Wells Recreational Center
1.7 APPROVED: MINUTES OF REGULAR MEETING – AUGUST 14, 2017
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
MINUTES of Regular Meeting held on August 14, 2017 as presented . MOTION CARRIED.
08 : 28 : 17 PAGE : 1 OF 6
2. P E R S O N N E L & P O L I C Y
2.1 APPROVAL OF BONDS
[RE:--no Bond(s) timely submitted for approval ] NO MOTION PRSENTED.
2.2 TABLED: MONTHLY REPORT – JUSTICE OF THE PEACE PCT. 1
MOTION: Alonso Carmona SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item . MOTION CARRIED. *attachment
2.3 APPROVED: MONTHLY REPORT – JUSTICE OF THE PEACE PCT. 2
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July 2017 from JP Pct. 2-Alberto Esquivel as presented. MOTION CARRIED. *attachment
2.4 APPROVED: MONTHLY REPORT – JUSTICE OF THE PEACE PCT. 3
MOTION: Juan Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July 2017 from JP Pct. 3-Leticia Hernandez as presented. MOTION CARRIED. *attachment
2.5 APPROVED: MONTHLY REPORT – JUSTICE OF THE PEACE PCT. 4
MOTION: Mike Uriegas SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July 2017 from JP Pct. 4-Alfredo Martinez as presented . MOTION CARRIED. *attachment
2.6 APPROVED: MONTHLY REPORT – DISTRICT CLERK
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July 2017 from District Clerk-Maricela Gonzalez as presented. MOTION CARRIED. *attachment
2.7 APPROVED: MONTHLY REPORT – COUNTY CLERK
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July 2017 from County Clerk-Mario Z Garcia as presented. MOTION CARRIED. *attachment
2.8 APPROVED: a)PURCHASE OF NEW VOTING BOOTHS, b) SELECTION OF VENDOR FOR BEST VALUE QUOTE
[RE:--County Clerk Mario Z Garcia addressed court members w/request to consider update on current booths and provided three(3) quotes, per purchase policy, from different vendors ]
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
County Clerks Office/Elections Dept., PURCHASE of new 4-Station Voting Booths to accommodate all seven(7) Election Precinct
Polling Places and approve SELECTION of Vendor : Inclusion=Solutions as best value quote w/funding from new FY Elections
Budget as presented . MOTION CARRIED. *attachment
2.9 APPROVED: TRAVEL REQUEST – COUNTY CLERK
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
TRAVEL request/expenses for County Clerk Mario Z Garcia to attend : County&District Clerks Region 8 Fall Conference in
Corpus Christi, TX, September 20-22, 2017 as presented. MOTION CARRIED. *attachment
2.10 APPROVED: MONTHY REPORT(s) – COUNTY COMMISSIONERS
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT(s) for Month of July 2017 from County Commissioners: Pct. 1-Mike Uriegas, Pct. 2-Alonso Carmona, Pct. 3-Juan Carmona and Pct. 4-Valerie Rubulcaba as presented . MOTION CARRIED. *attachment(s)
2.11 APPROVED: (subject to) TRAVEL REQUEST – COUNTY COMMISSIONER PCT. 2
[RE:--concern that this travel not affect presence at Commissioners Court Meeting of Sept. 25, when new Budget is approved ]
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
TRAVEL request/expenses for Commissioner Pct. 2-Alonso Carmona to attend : 95th Annual County Judges & Commissioners
Association of Texas Conference, September 25-28, 2017 in Corpus Christi, TX…subject to any changes .
AGAINST : Francisco G. Ponce MOTION CARRIED. *attachment
2.12 APPROVED: R&B PCT. 3&6- a)PURCHASE OF ZERO TURN MOWER, b)SELECTION OF VENDOR FOR BEST VALUE QUOTE
MOTION: Juan Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
PURCHASE of a Zero Turn Mower (best value quote: Alamo -$3,198.78) for R&B Pct. 3 & 6. MOTION CARRIED. *attachment
08 : 28 : 17 PAGE : 2 OF 6
2. PERSONNEL & POLICY, contd.,
2.13 APPROVED: HIRING – ROAD & BRIDGE PCT. 3 & 6
[RE: allocation in current budget]
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
HIRING of one(1) Temporary Part-Time Employee (TBA) for R&B Pct. 3 & 6 . MOTION CARRIED.
2.14 APPROVED: HIRING – ROAD & BRIDGE PCT. 4-5 & 7
[RE:--allocation in current budget for 2xP/T ]
MOTION: Juan Carmona SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
HIRING of one(1) Part-Time Employee (TBA) for R&B Pct. 4-5&7 as presented. MOTION CARRIED.
2.15 APPROVED: R&B PCT. 4-5&7 - a)BUILD CONCRETE SLAB, b) SELECTION OF VENDOR FOR BEST VALUE QUOTE
MOTION: Mike Uriegas SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
Road & Bridge Pct. 4-5&7 (construction of) to build a concrete slab at the Catarina County Park (approx.2,000 sq.ft) and selection of Vendor: FJ Construction (best value quote: $8,000) as presented. MOTION CARRIED. *attachment
2.16 APPROVED: (subject to) TRAVEL REQUEST – COUNTY COMMISSIONER PCT. 4
[RE:--concern(s) that this travel not affect presence at Commissioners Court Meeting of Sept. 25 when new Budget is approved]
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
TRAVEL request/expenses for Commissioner Pct. 4-Valerie Rubulcaba to attend : 95th Annual County Judges & Commissioners
Association of Texas Conference, September 25-28, 2017 in Corpus Christi, TX…subject to any changes .
AGAINST: Francisco G. Ponce MOTION CARRIED. *attachment
2.17 APPROVED: MONTHLY REPORT – DCVFD ASSISTANT FIRE CHIEF
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July 2017 for DCVFD from Assistant Fire Chief-David Torres. MOTION CARRIED. *attachment
2.18 APPROVED: DONATION – DC VOLUNTEER FIRE DEPARTMENT
MOTION: Juan Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
DONATION of a non-operating CSCISD school bus for training purposes for the Fire Department .
NOTED: will store at Pct. 2 Yard—obtain transfer of title MOTION CARRIED.
2.19 APPROVED: PURCHASE – TRAILER FOR DCVFD
MOTION: Alonso Carmona SECOND: Valarie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
DC Fire Department to PURCHASE an 83X20 Trailer for 6X6 Fire Fighting ATV. MOTION CARRIED.
2.20 APPROVED: (subject to) CLOSE TAX OFFICE FOR RELOCATION PURPOSES
[RE:--Tax Office moving into the new Courthouse “Annex”; server has to shut down to move equipment ]
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
County Tax Office to Close on September 7-8, 2017 for relocation purposes and publish Public Notice …subject to actual dates due to IT personnel from Houston is delayed due to Hurricane Harvey effects. MOTION CARRIED.
2.21 APPROVED: (subject to) DC RODEO ARENA & CONFERENCE CENTER GROUND RULES/SECURITY DUTIES
[RE:--w/unexpected circumstances stemming from Hurricane evacuees Rules were modified ]
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
The Dimmit County Rodeo ARENA & Conference Center Ground RULES and Security PERSONNEL Responsibilities and Duties
…subject to modify w/ the provision : #1 : in Emergencies to revoke any lease(s) for a scheduled event and allow the Lessee/
Renter, Free Use of the Facility on another available date, #2 : Practice sessions allowed only/up to twice per week, #3 : the
Deposit is payable upfront before use of the facility (deposit not returned when renter does not clean-up) as presented .
MOTION CARRIED. *attachment(s)
2.22 APPROVED: CHANGE UTILITIES ACCOUNTS AT CARRIZO SPRINGS GOLF COURSE
[RE:--EX: electric bill ]
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
To change Accounts from Carrizo Springs Golf Course to Dimmit County as presented. MOTION CARRIED.
08 : 28 : 17 PAGE : 3 OF 6
2.23 APPROVED: AWARD OR REJECT BIDS FOR MANAGEMENT OF CARRIZO SPRINGS GOLF COURSE
[RE:--Court Members w/review of and options on the 2-bids opened on 08/14/2017: 1) Joe Koch, 2) Rodrigo Jaime---reject and
Re-bid for design of management for the golf course (?)
MOTION: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
To negotiate with Joe Koch for management of the golf course. MOTION DIES FOR LACK OF A SECOND
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
To Reject all BIDS and further analyze the Design of the Golf Course for improving the sprinkler system, the greens and revisit this subject at later date as presented .
ABSTAIN: Mike Uriegas MOTION CARRIED.
2.24 APPROVED: USE OF ALANIZ SPORTS COMPLEX – YOUTH KICKBALL LEAGUE SEASON
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
Use of the Alaniz Sports Complex for the Youth Kickball League Season w/proposed dates to begin mid-October and end in
November or start of December 2017 as presented . MOTION CARRIED.
2.25 APPROVED: INTERLOCAL AGREEMENT – LUBBOCK COUNTY REGIONAL PUBLIC DEFENDER
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
Interlocal AGREEMENT between Lubbock County Regional Public Defender for Capital Cases and Dimmit County as presented.
MOTION CARRIED. *attachment
2.26 APPROVED: CHANGE ORDERS NO. 5, NO. 6 – DIMMIT COUNTY FIRE STATION PROJECT
[RE:--Court reviewed scope of work for two(2) jobs from Summit Building & Design ]
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
CHANGE ORDER proposal No.005 ($23,736.00 – 3,400 sq ft of 5” concrete sidewalk) for the Dimmit County New Fire Department from Summit Building & Design as presented . MOTION CARRIED. *attachment
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
CHANGE ORDER proposal No. 006 ($10,640.00 – 60 ft concrete curb) for the Dimmit County New Fire Department from Summit
Building & Design as presented . MOTION CARRIED. *attachment
2.27 APPROVED: CHANGE ORDER NO. 4 – COURTHOUSE PRESERVATION PROJECT
[RE:--Jose Calzada, ARCHITECTURA S.A., w/explanation, i.e., this is a credit reduces contract amount by: $54,415.54 ]
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
CHANGE ORDER No. 4 for the County Courthouse Preservation Project as presented. MOTION CARRIED. *attachment
2.28 TABLED: (consideration and possible approval of) PROFESSIONAL SERVICES AGREEMENT w/HEJL, LEE &
ASSOCIATES, INC. TO PERFORM FEDERICO ROAD PAVING AND DRAINAGE IMPROVEMENTS
[RE:--Dan Hejl only asking court to perhaps look into this—consensus of court to finish (projects)up what is current now and
review status, EX: funds ]
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item . MOTION CARRIED. *attachment
2.29 APPROVED: CORRECT PAYROLL ERROR FOR DISTRICT CLERKS OFFICE EMPLOYEE
[RE:--Carlos Pereda-County Auditor w/explanation remedial to correct payroll error stemming from period of 3-years; Budget Adjustment prepared—employee to receive check next payroll ]
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
Correction of PAYROLL error for District Clerks Office employee as presented . MOTION CARRIED.
2.30 APPROVED: CONTRACT – ELDERLY NUTRITION PROGRAM ADMINISTERED BY CSA
[RE:-- 5-year term ending 09/31/2022;contract renewed yearly-- ]
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
CONTRACT between Dimmit County and The Elderly Nutrition Program administered by Community Services Agency of South
Texas (CSA) as presented.
NOTED:--Total Projected Budget for this contract: $247,981.00 MOTION CARRIED. *attachment
08 : 28 : 17 PAGE : 4 OF 6
2. PERSONNEL & POLICY, contd.,
2.31 APPROVED: TRAVEL REQUEST – COUNTY EXTENSION AGENT
MOTION: Alonso Carmona SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
TRAVEL request/expenses for Extension Agent-Richie Griffin to attend : Regional South Region Program Planning Conference,
September 14-15, 2017 in San Antonio, TX as presented . MOTION CARRIED. *attachment
2.32 APPROVED: TRAVEL REQUEST – COUNTY EXTENSION AGENT
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
TRAVEL request/expenses for Extension Agent-Richie Griffin to attend : TCAAA BI District Professional Development Fall Meeting, September 9-12, 2017 in Port Mansfield, TX as presented . MOTION CARRIED. *attachment
3. L A W E N F O R C E M E N T
3.1 APPROVED: HIRING – JAILERS FOR SHERIFF’S OFFICE
MOTION: Mike Uriegas SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
HIRING of Juan Jose Cardona and Diego Blanco as Jailers for Sheriff’s Office. MOTION CARRIED.
3.2 APPROVED: PURCHASE OF A 2018 CHEVY TAHOE FOR CONSTABLE PCT. 1 & 6
[RE:--Constable Rudy Lopez w/base price quote, options for best value selection (CALDWELL COUNTRY) ]
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
Expenditures for the PURCHASE of a 2018 Chevy Tahoe (patrol vehicle) for Dimmit County Constable Pct. 1 and 6 Rudy Lopez