BUSINESS MANAGER II
Statewide Open Examination for all State Departments
EXAM ID: 7ED89
Department(s): / Department of EducationBulletin Release Date: / NOVEMBER 15, 2017
Final Filing Date: / DECEMBER 5, 2017
Salary: / MONTHLY-RANGED-SALARY - $6,367.00 to $7,912.00
Employment Type: / Permanent Full-time
Permanent Part-time
Permanent Intermittent
Limited Term Full-time
Limited Term Part-Time
Limited Term Intermittent
Exam Type: / Servicewide, OPEN
INTRODUCTION
Actual testing locations may not be located in all areas. Candidates may be asked to travel to thenearest testing facility at their own expense.
EEO
The California Department of Education strives to maintain a diverse workforce and be an equal opportunity employer to all regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
DRUG FREE STATEMENT
It is an objective of the state of California to achieve a drug-free State work place. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service and the special trust placed in public servants.
WHO SHOULD APPLY?
Candidates who meet the minimum qualifications as stated below may apply for this examination by the final filing date. All applicants must meet the education and/or experience requirements as stated on this examination announcement.
FILING INSTRUCTIONS
Applications (STD 678) must be received or postmarked no later than the final filing date. Dates printed on Mobile Bar Codes, such as Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. FAXED OR E-MAILED APPLICATIONS WILL NOT BE ACCEPTED. THE EXAMINATION TITLE MUST BE INDICATED ON THE APPLICATION.
To apply for this examination, you must submit a complete examination package. The following documents comprise a complete application package.
· Completed Employment Application (STD. 678)
https://jobs.ca.gov/pdf/STD678.pdf
· Qualifications Assessment Questionnaire and signed Affirmation Statement
https://www.cde.ca.gov/re/di/jb/documents/qaqcandidate.doc
· Conditions of Employment form
https://www.cde.ca.gov/re/di/jb/documents/bmiiconofemp.doc
· If applicable, evidence of completion of required education (copy is acceptable)
To obtain copies of the Employment Application, the Qualifications Assessment Questionnaire, Affirmation Statement and Conditions of Employment forms go to the California Department of Education Exam Bulletin web page at:
http://www.cde.ca.gov/re/di/jb/ssoexam.asp
Application packages submitted without these documents will be rejected.
FILE BY MAIL OR IN PERSON:
California Department of Education
Selection Services Office
1430 N Street, Suite 1802
Sacramento, CA 95814-5901
SPECIAL TESTING ARRANGEMENTS
If you have a disability and wish to participate in one of our testing services, programs, or activities and require a specific accommodation, please mark the appropriate box for Question #2 on the Examination and/or Employment Application form. You will be contacted to make specific arrangements. TDD users may contact the California Relay Service TDD line at 1-800-735-2929, Voice line at 1-800-735-2922.
REQUIRED IDENTIFICATION
Accepted applicants are required to bring either a photo identification card or two forms of signed identification to each phase of the examination.
POSITION STATEMENT
Under administrative direction, to assist in formulating business management policies and to direct and coordinate either (1) all of the business services functions of a medium-sized institution; or (2) a group of business services functions of a large facility; and to do other related work.
ELIGIBLE LIST INFORMATION
A servicewide, open eligible list for the Business Manager II classification will be established for: State of California (all State of California Departments, statewide). The list will be abolished 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period.
REQUIREMENTS FOR ADMITTANCE TO THE EXAMINATION
NOTE: All applicants must meet the education and/or experience requirements for this examination by the final filing date. Your signature on your application indicates that you read, understand, and possess the minimum qualifications required.
NOTE: All applications must include: “to” and “from” dates (month/day/year), time base, civil service or private sector titles, and the duties performed. Applications received without this information will be rejected. Your signature on your application indicates that the information provided is true and complete to the best of your knowledge.
Qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as “Either” I, “or” II “or” III, etc. For example, candidates possessing qualifying experience amounting to 50% of the required time of Pattern I, and additional experience amounting to 50% of the required time of Pattern II, may be admitted to an examination as meeting 100% of the overall experience requirements.
MINIMUM QUALIFICATIONS
Either I
In the California state service, either:
1. One year of experience performing the duties of Business Manager I. or
2. Two years of experience in charge of a major business services function in a State hospital, developmental center, or correctional institution, resident school or California Highway Patrol Academy performing the duties of a class equivalent in level of responsibility to Accounting Officer II. (A major business services function is one of the following: budgeting and accounting, personnel, maintenance and operation of the physical plant, procurement and storing of materials and supplies, institution industries, food management.) or
3. Two years of experience performing duties involving responsibility in a major business or administrative service function such as administrative analysis, budgeting, accounting, training, or personnel management, in a class equivalent in level of responsibility to Business Manager I.
Or II
Experience: Two years of experience in one or a combination of the following:
1. In managing, the business services of a small hospital, or resident school, or assisting in managing such activities in a large hospital, or resident school. or
2. In an administrative capacity, including supervision of mercantile, industrial, or extensive agricultural operations in which the type and level of responsibilities exercised are comparable to those required in managing the business services of a State institution.
(Experience in the California state service applied toward either of these requirements must be performing the duties of a class equivalent in level of responsibility to Accounting Officer II.) and
Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
EXAMINATION INFORMATION
This examination will consist of a Qualifications Assessment Questionnaire weighted 100%. In order to obtain a position on the eligible list, a minimum score of 70% must be attained.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
1. Public administration principles and concepts to provide appropriate leadership and management.
2. The state’s contracting process rules and requirements to enter into contracts for products or services from outside vendors or other state agencies.
3. Contracting principles, practices, rules, and regulations to develop and review specifications and create service agreements.
4. The state accounting practices related to fiscal management to ensure that fiscal policies and practices applied to various work units and departmental policies and programs comply with accepted practices.
5. The state accounting and budgeting practices to manage procurement, maintain facilities, and complete business operations.
6. The state budgeting processes to develop and/or assist in the development of the work unit or division budgets.
7. The budgeting and purchasing control measures, such as checks and balances, to manage credit card use and purchases.
8. Purchasing rules and regulations within the state to oversee procurement activities and manage the acquisition of goods and services.
9. Various solicitation practices and procedures such as Request for Proposals (RFP), Request for Quotations (RFQ), and Invitation for Bid (IFB) to develop bids and ensure compliance.
10. Standard purchase order processes and forms to complete the procurement process.
11. The resources and locations where information regarding purchases, maintenance services, policies, procedures, and guidelines may be acquired to solve business service issues.
12. Principles and practices of public administration to ensure compliance with state government regulations.
13. General property management principles activities and processes to maintain facility needs.
14. Inventory processes to log and track assets in compliance with the Department of Finance (DOF) and State Administrative Manual (SAM).
15. Basic statistics such as averages and percentages to develop reports, compare bid prices, and determine tax amounts for purchases.
16. Project management principles to manage the progress of a variety of administrative programs and project activities to ensure that project timelines and schedules are met.
17. Personal computers and usage as a tool to file, track, store, and organize documents.
18. Principles and practices of employee supervision, development, and training to provide management of staff.
19. Performance management processes such as probation reports, Individual Development Plans (IDP) to develop staff and improve productivity.
20. Leadership principles and methods to motivate and maintain the productivity of work unit/division staff members in accomplishing program objectives.
21. A supervisor’s role in the Equal Employment Opportunity (EEO) program and the processes available to meet the EEO objectives.
22. Supervisor’s responsibilities with regards to performance management.
23. Collective bargaining agreements to ensure compliance with employee operations.
24. Occupational Safety and Health Administration (OSHA) guidelines to ensure employee safety in the workplace.
Skills to:
1. Communicate verbally, in person or by telephone, clearly and concisely with a variety of audiences regarding budget, school facilities and operations, procurement, and contracts.
2. Provide clear, accurate instructions and directions related to work assignments and performance expectations to staff.
3. Perform basic mathematical calculations to prepare various project reports and summaries.
4. Adapt quickly and appropriately to a variety of situations and personalities in order to react and respond appropriately.
Ability to:
1. Develop standards, procedures, and/or policies to guide division operations.
2. Plan and organize various projects including the establishment of timelines, and requirements for successful project completion.
3. Clearly explain policies, procedures, rules and/or regulations to variety of individuals.
4. Accurately review procurements for content, feasibility, and formatting.
5. Read and understand technical documents that include procedural, administrative or policy information such as manuals, legislation, or guidelines.
6. Read and comprehend written materials (e.g. reports, memos, letters) to apply information and determine appropriate course of action.
7. Read and summarize numerical reports and compare to spreadsheets or other information sources to identify and resolve discrepancies.
8. Objectively identify all facts and implications related to a situation before drawing conclusions and determining course of action.
9. Comprehend, and utilize a database application for research, adjustment, and maintenance of inventories to properly identify and track inventory.
10. Analyze and evaluate data (e.g., numerical, graphical, charted, tabulated) accurately with minimal errors to apply information, formulate conclusions and appropriate course of action.
11. Analyze various accounting reports and compile expenditure data in accordance with SAM and Department of Finance (DOF) guidelines.
12. Identify information, materials, and resources needed to complete projects and assignments or solve office related issues.
13. Identify and determine future needs and cost of equipment, supplies and services for the division.
14. Prepare budgetary data to determine division operating expenses and needs.
15. Forecast/project expenses and resource needs based on budgetary and activity data from previous years.
16. To use logic, reasoning, and/or sound judgment to identify the strengths and weaknesses when choosing alternates when precise requisitions are unobtainable.
17. Develop detailed reports based on numerical and qualitative data to summarize business service operations.
18. Write clear and concise written instructions containing technical information that are comprehensible by audiences with varying levels of understanding.
19. Communicate information clearly and concisely, in writing, to audiences with varying levels of understanding.
20. Review product and service specifications to outline the scope of work.
21. Use tact, discretion, and diplomacy when responding to the needs, problems, or concerns of others (e.g., departmental employees, the public, representatives of other state agencies) to convey information in a professional manner.
22. Function as a departmental liaison for an assigned program or project to provide program specific information, answer questions, and address issues/problems.
23. Facilitate meetings with various audiences to communicate information, exchange ideas, and outline project goals.
24. Set priorities, coordinate and schedule tasks or events in a logical manner to maximize staff and material resources, increase efficiency and anticipate problems.
25. Fairly delegate and monitor work assignments to appropriate levels of staff to ensure it meets quality, quantity, and timeliness standards.
26. Review the work of staff and provide constructive feedback from the perspective of a supervisor.
27. Manage workload and assignments of staff in order to meet work unit/division and project objectives and deadlines.
28. Take action and make commitments in a variety of situations under a variety of circumstances to accomplish department and division goals.
29. Use computer applications software’s (e.g., word, excel) to write reports, memos, letters and to perform mathematical calculations when summarizing and presenting data sets and creating visual data displays (e.g., tables, graphs, charts).
30. Write formulas using spreadsheet software to develop accounting reports for record keeping and budgeting purposes.
31. Promote the Department’s Equal Employment Opportunity policies and goals in making hiring and employment decisions.
VETERANS PREFERENCE
Veterans' Preference will be granted for this examination. Effective January 1, 2014, in accordance with Government Codes 18973.1 and 18973.5, whenever any veteran, widow or widower of a veteran, or spouse of a 100 percent disabled veteran achieves a passing score on an open examination, he or she shall be ranked in the top rank of the resulting eligibility list. This section shall not apply to any veteran who has been dishonorably discharged or released. (See “General Information” on this bulletin for additional information and direction on how to apply for Veterans’ Preference.)
CAREER CREDITS
Career Credits will not be added to the final score of this examination.