Sample Procurement Plan

I.  General

1. Project information:

Borrower / Government of the Republic of Uganda
Project Name / Energy for Rural Transformation
Loan/Credit No. / 35880-UG
Project Implementing Agency / Ministry of Energy and Mineral Development
Ministry of Education
Ministry of Finance & Economic Development
Ministry of Water and Environment
Rural Electrification Agency
Ministry of Health

2. Bank’s approval Date of the procurement Plan: March 10, 2009

3.  Date of General Procurement Notice: February 18, 2009

4.  Period covered by this procurement plan: March 2009 to September 2012

II. Goods and Works and non-consulting services.

1.  Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.]

Procurement Method / Prior Review Threshold / Comments
1. / ICBand LIB (Goods) / US$ 500,000
2. / NCB (Goods) / As specified in procurement plan
3. / ICB (Works) / US$ 5,000,000
4. / NCB (Works) / As specified in procurement plan
5. / ICB (Non-Consultant Services) / US$ 500,000
[Add other methods if necessary] / N/A

4.  Reference to (if any) Project Operational/Procurement Manual:

5.  Any Other Special Procurement Arrangements: Project provides for advance procurement and retroactive financing

6.  Procurement Packages with Methods and Time Schedule

Ministry of Energy and Minerals

Description* / Procurement Method / Pre-or Post Qualification / Prior or Post Review / Bid Closing-Opening / Comments
1. Procurement of Compact Fluorescent Lamp Testing Bench / ICB / NA / Post / 25 - May - 09
2. Procurement of 06 Double Cabin Pick Up and 02 Station Wagon Vehicles / NCB / NA / Post / 16 - Feb - 09
3. Procurement of 06 Desktop and 04 Laptop Computers / Shopping / NA / Post / 30 - April - 09
5. Procurement of Office Furniture / Shopping / NA / Post / 25 - Mar - 09
4. Procurement of Assorted Office Equipment- A/C System, Copier, Fax Machine, Scanner / Shopping / NA / Post / 30 - April - 09
5. Printing of Awareness Materials / Shopping / NA / Post / 25 - Mar - 09

Ministry of Education and Sports

Ref No / Contract (Description) / Procurement Method / P-Q / Domestic Preference (yes/No) / Review by Bank (Prior/Post) / Expected Bid Opening Date / Comments
1 / Supply and Installation of Energy Packages for Post Primary schools and Institutions - Lot 1: Small institutions, Lot 2: Big institutions / ICB / Post / No / Prior / 15-Jun-10

Ministry of Finance Component

Description / Procurement Method / Pre-or Post Qualification / Prior or Post Review / Bid Closing-Opening / Comments
List of Contracts
Printing of M&E Reports / Shopping / NA / Post / 27 -Mar -10

Ministry of Health Component

Ref No / Contract (Description) / Procurement Method / P-Q / Domestic Preference (yes/No) / Review by Bank (Prior/Post) / Expected Bid Opening Date / Comments
1 / Batch 1: Procurement and installation of Energy packages for health centres in Kibaale, Mubende, Mityana, Luwero, Nakaseke, Rukungiri, Kabale and Kanungu districts / ICB / Post / No / Prior / 17th April 2009
2 / Batch 2: Procurement and installation of Energy packages for health centres in Amuru, Apac, Dokolo, Kaberamaido, Kitgum, Moroto, Nakapiripirit and Adjumani districts / ICB / Post / No / Prior / 31st May 2010
3 / Batch 3: Procurement and installation of Energy packages for health centres in Bukwo, Sironko, Mbale, Mayuge, Katakwi, Amuria, Masindi and Bundibugyo districts / ICB / Post / No / Prior / 13th May 2011
4 / Procurement of 4WD Double Cabin Pick up vehicle / Shopping / Post / No / Post / 20th August 2009
5 / Procurement of computer equipment and LCD Projector and Digital camera / Shopping / Post / No / Post / 20th August 2009

Ministry of Water and Environment

Ref No / Contract (Description) / Procurement Method / P-Q / Domestic Preference (yes/No) / Review by Bank (Prior/Post) / Expected Bid Opening Date / Comments
1 / Supply and Installation of Energy Packages for Water Supply Schemes in Small Towns and Rural Growth Centres - Lot 1: Region 1, Lot 2: Region 2, Lot 3: Region 3 and Lot 4: Region 4 / ICB / Post / No / Prior / 15-Jun-10

Rural Electrification Agency

Ref No / Contract (Description) / Proc Method / P-Q / Domestic Preference (yes/No) / Review by Bank (Prior/Post) / Expected Bid Opening Date / Comments
1 / Construction of High Voltage Lines & Associated Substations and Low Voltage Networks in :Lot 1: Soroti-Katakwi-Amuria; Lot 2:Ayer-Kamudini & Minakulu Bobi; and Lot 3 Ibanda-Kazo-Rushere / ICB / Post / Yes / Prior / 21-Dec-09
2 / Construction of High Voltage Lines and Associated Substations and Low Voltage Networks : Lot 1 - Gulu-Acholibur, Paicho-Patiko-Palaro line and Lot 2 Opeta-Achokora Line / ICB / Post / Yes / Prior / 16-Sep-10
3 / Construction of MV Lines and Substation for Ruhiira Millenium Village, RE Project / NCB / Post / No / Post / 7-Feb-10
4 / Construction of High Voltage Lines and Associated Substations and Low Voltage Networks : Lot 1 - Masindi-Waki, Lot 2 Buseruka Line and Lot 3 Amatte Gaitu / ICB / Post / No / Prior / 24-Jun-10
5 / Construction of MV and LV Power lines Ntenjeru Project / NCB / Post / No / Post / 22-Dec-09
6 / Construction of MV Lines in NEDNs : Lot 1 - Central Region ; Kitengesa,Lwanunda, Kyasuma, Busaana Sub County and Buso Lot 2 - Northern ; Region ; Akokoro and Lot 3 - Western Region; Mwizi, Nyakitabire, Itojo and Kaharo / NCB / Post / No / Post / 5-Dec-09
III. Selection of Consultants

1.  Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants:

Selection Method / Prior Review Threshold / Comments
1. / Competitive Methods (Firms) / US$ 200,000
2. / Single Source (Firms) / All
[Add specific methods if necessary] / US$ 100,000

2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $200,000equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines.

3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable]

4. Consultancy Assignments with Selection Methods and Time Schedule

Ministry of Energy and Minerals Component

Description* / Selection Method / Prior/Post Review / Submission
Date / Submission/
Opening
Date / Comments
1. Consultancy for Biogas Development plus M&E of ERT 1 Gasisfiers / QCBS / Prior / 5 - May - 09 / 14 - Jul - 09
2. Consultancy for Pre and Feasibility Studies for Small Hydro Potential Sites / QCBS / Prior / 5 - May - 09 / 14 - Jul - 09
3. Consultancy for assessing Impact of CFLs / ICS / Post / N/A / 4 - Feb - 09
4. Engagement of the Coordination Manager/PCU 2 Years Contract / ICS / Prior / 18 - May - 09 / NA
5. Engagement of an Accountant/ PCU 2 Years Contract / ICS / Prior / 18 - May - 09 / NA
8. Engagement of an M&E Officer/ PCU 2 Years Contract / ICS / Post / NA / NA
6. Engagement of a CSF Fund Manager / QCBS / Prior / 2-May-09 / 23-Jun-09
7. Engagement of 2 Accts Assistants/ PCU 2 Years Contract / ICS / Post / NA / NA

Education Component

Ref No / Description of Assignment / Selection Method / Review by Bank (Prior/Post) / Expected Proposals Submission Date / Comments
1 / consultancy services for Implementation Support, Design and Supervision of Energy Packages for Post Primary Education Institutions / QCBS / Prior / 27-Apr-09
2 / Energy Engineer / ICS / Post / 1-Mar-08

Ministry of Finance Component

Description / Selection Method / Prior/ Post Review / Submission/
Opening
Date / Comments
Norm Duration of Proc Steps / 12 wks
1. Baseline Survey 2 new sites Prior to ERT Intervention / QCBS / Prior / 12 - Oct -09
2. Periodic Evaluation Survey of ERT Progress / CQS / Post / 10 -Mar -10
3.. Annual Impact Survey / CQS / Post / 10 -Mar -10
4. Updating databse of Key Indicators / IC / Post / 29 -Sep -09
Updating ERT Information Portal / IC / Post / 3 - Mar - 09

Ministry of Health Component

Ref No / Description of Assignment / Selection Method / Review by Bank (Prior/Post) / Expected Proposals Submission Date
1 / Short Term Consutancy to assess performance of solar PV energy pacakges, designs and specifications developed by MoH during ERT I / CQS / Post / 27th Jan 2010
2 / Short Term Monitoring and Evaluation Consultancy to assess the outcomes and impact of the ERT I project activities and progress of implementation of ERT II / CQS / Post / 31st Jan 2011
3 / Short Term Monitoring and Evaluation Consultancy to assess ERT II project implementation progress and prepare frame work plan for ERT III / CQS / Post / 20th Sept 2011

Ministry of Water and Environment

Ref No / Description of Assignment / Selection Method / Review by Bank (Prior/Post) / Expected Proposals Submission Date / Comments
1 / consultancy services for Implementation Support, Design and Supervision of Energy Packages for Water Supply Schemes / QCBS / Prior / 9-Mar-09

Rural Electrification Agency

Ref No / Description of Assignment / Selection Method / Review by Bank (Prior/Post) / Expected Proposals Submission Date / Comments
1 / 1. Review, Updating of Designs including Social Economic Analysis for Soroti-Katakwi-Amuria Line / CQS / Post / 6-April-09
2 / 2. Review and Updating of Designs including Social Economic Analysis for Ayer-Kamudini & Minakulu-Bobi Line / CQS / Post / 6-April-09
3 / 3. Review and Updating of Designs including Social Economic Analysis for Ibanda-Kazo-Rushere line / CQS / Post / 6-April-09
4 / 4. Design, Environmental Assessment, Social Economic Analysis and supervision of works for Gulu-Acholibur and Paicho-Patiko-Palaro line / QCBS / Prior / 08/25/2009
5 / 5.Design, Environmental Assessment, Social Economic Analysis and supervision of works for Opeta-Acokora line / QCBS / Post / 05/25/2009
6 / 7. Design, Environmental Assessment, Social Economic Analysis and supervision of works for Lot 1 Masindi-Waki and Lot 2 Buseruka Line and Lot 3 Amatte Gaitu Project / QCBS / Post / 06/02/2009
7 / 8. Procurement Consultant / ICS / Prior / 04/14/2009
8 / 9. Two Engineering Consultants- Implementation support / ICS / Prior / 07-July-09