Allan Hancock College Executive

Allan Hancock College Executive

VICE PRESIDENT, OPERATIONS

DEFINITION:

Under general direction to serve as a cabinet member and advisor to the superintendent/president in the areas of capital planning; facilities and maintenance operations; and other areas as assigned.

CLASS CHARACTERISTICS:

This is a classified administrator position reporting directly to the superintendent/president. An incumbent in this position will independently perform professional work involving independent judgment in the interpretation and application of policies and procedures; have a high frequency of responsible contact with administrative and professional staff, students, and other public/private agencies and contractors, requiring tact and good negotiating and communication skills; and value and promote the mission and vision of the college.

ESSENTIAL FUNCTIONS:

1. Serves as a member of the superintendent/president’s cabinet; develops and recommends policies, procedures, and practices; may serve as the district’s delegated chief negotiator in collective bargaining.

2. Serves as coordinator for compliance with program regulations for Title IX and 504/ADA.

3. Works with the Superintendent/President to ensure accreditation standards are maintained.

4. Acts as an advisor in the areas of facilities and safety; provides leadership in facilities planning; prepares and coordinates the District Facilities Master Plan; manages the district’s capital outlay program; and assumes responsibility for the state-required Five-Year Construction Plan, Scheduled Maintenance Plan, and the Facilities Space Inventory.

5. Coordinates the evaluation of all reporting personnel.

6. Oversees facilities bond measure implementation and coordination.

7. Administers college plant services, security, risk management; including safety, emergency preparedness and hazardous materials, facilities planning, and construction functions.

8. Analyzes existing space and facilities for improved utilization.

9. Controls those aspects of the college budget falling within scope of responsibility.

10. Supervises assigned managers.

11. Develops and implements systematic procedures and schedules to complete maintenance and construction in a timely manner.

12. Serves as a resource contact regarding legal matters related to risk management in construction and maintenance projects.

13. Coordinates the development of project proposals, as determined by the district and as required by the State Chancellor’s Office.

14. Oversees and manages all major capital construction projects, coordinates planning functions with project architects and engineers, consultants, inspectors, contractors, and other agencies.

15. Represents the district with local, state, and federal agencies.

16. Develops, implements, and manages the district’s energy conservation program, with emphasis on cost-saving opportunities and application of new technologies.

17. Directs in-house design and specifications of small alteration and facilities improvement projects.

18. Manages and administers consultant contracts.

19. Meets time constraints in the rendering of advice and reports to the superintendent/president.

20. Understands and supports the role of faculty and staff in participatory government.

21. Represents the college in the community; serves as needed on statewide committees and in professional organizations.

22. Participates on and chairs select college committees.

23. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

· Applicable sections of the California Education Code provisions and federal and state

· regulations;

· Organization of the community college;

· Components of effective plant services, security, and risk management methods,
policies, and procedures;

· Current construction and facilities planning methods and practices;

· Administrative policies and procedures;

· Community college budget control;

· Application of technology for effective operations and reporting;

· Modern personnel supervision practices.

Other Requirements:

A valid California driver’s license and ability to qualify for district vehicle insurance coverage.

Demonstrated ability to:

· Effectively supervise staff;

· Develop and control a budget;

· Communicate effectively with staff, community, state and federal officials both orally and writing; and effectively resolve sensitive issues involving the college and community;

· Direct the activities of other administrators/supervisors;

· Analyze facilities utilization;

· Develop effective systems to plan and direct projects;

· Gather accurate information and write proposals and reports;

· Plan, coordinate, and monitor construction projects;

· Meet time constraints in the rendering of advice and reports to the superintendent/president and higher authority;

· Reconcile divergent views and build consensus;

· Establish and maintain cooperative working relationships with school officials, outside contractors, administrators, faculty, staff, and with representatives of governmental agencies and community groups;

· Meet timelines and develop work schedules for efficient operations;

· Develop facility master plans and project proposals;

· Use technology to develop plans and schedules.

Education and Experience:

Possession of a master’s degree or higher from an accredited college or university with course work in engineering, management, architecture, business administration, or equivalent education related to the position. Five years of related administrative experience in a large organization. Preferred experience in construction and working with contractors in a public setting.

Working Conditions:

· May be required to work a flexible workweek which includes day and evening hours and occasional weekend assignments and may be assigned to any district location.

· Duties are primarily performed in an office environment, at a desk, at a computer, or at a construction site.

· The incumbent will experience interruptions while performing normal duties during the regular workday.

· The incumbent will have contact, in person or on the telephone, with executive, management, supervisory, academic and classified staff and the general public.

· Work requires travel to other offices or locations to attend meetings or conduct work.

Physical Demands:

· Typically may sit for extended periods of time.

· Operates a computer keyboard.

· Communicates over the telephone and in person.

· Regularly lifts, carries and/or moves objects weighing up to 10 pounds.

Special Qualification:

Evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students with disabilities.

R4/15

R5/09 IFAS Range Adjust

R10/06

R3/02

R10/98

R6/91

R7/82

7/79