Attendance: Betty Black (HATC), Lori Frasco (Caritas), David Nobles (Caritas); Niki Paul (ECHO), Sam Woollard (Consultant) Greg McCormack,Elizabeth Baker (ATCIC), Kathleen Riding (Salvation Army), Rick Rivera (Salvation Army), Melinda Cantu (Safe Place), Natalie Metzger (Lifeworks), Natalie Metzger-Smit (Lifeworks), Elvira Lathrop (HACA), Allyson Randall (Green Doors), Hosie Washington (Safe Place), Darilynn Cardona-Beiler (ATCIC), Veronica Neville (ECHO), Sandra Chavez (AIDS Services)

9:30-9:35WELCOME AND INTRODUCTIONSKathleen Ridings (Chair)

9:45-10:30FY14 HUD NOFA Sam Woollard& Niki Paul

  • Completed FY14 Submission (HUGE THANK YOU!!!)
  • Add in ranges for CoC Scores
  • Review IRT Feedback
  • Recommendation were emailed to all agencies
  • Program improvement plans emailed to any agencies with areas of improvement
  • CoC Process Feedback Discussion
  • Sam Feedback:
  • HIC and PIT Count-both have a very big impact and encourage community to continue to review
  • Budgets
  • You cannot change your budget at the GIW or the NOFA application process. If you want to change your budget you must during contract negotiations
  • Pay attention to changes that occur within the year
  • As a community, we need to look at Match and Leverage. Any extra Match should be documented as Leverage.
  • Data scoring-Increasing income score-“Maintain and Increase” vs. “Increase income”
  • Need to look at what we can do as a community to address that issue
  • Reallocation: Explore reallocating to permanent housing for FY15
  • Community Feedback
  • HMIS Subcommittee meeting-Review data quality as a group and look at community measures as a group
  • Work with HMIS staff on how to best utilize the reports available
  • Local Application
  • Need to make sure that the local application mirrors what is stated in the HUD NOFA
  • Could HMIS team create a dashboard report?-Yes, ECHO/HMIS provided copy
  • Recommendation to include explanation section for the data questions
  • Would be helpful to setting up an assessment in ServicePoint vs. Excel
  • IRT Presentation worked well-appreciated time allotted unless agency has numerous projects. If multi-project renews, consider adding time
  • Timing for data component score:
  • Community requests to send scores earlier (June/July)
  • SafePlace-requests to run as early as possible
  • E-SNAPS
  • Does not support latest version of internet explorer-needed to use older version

10:30-11:00FY14 HUD NOFA HUD Start-Up Training RecapNiki Paul

  • Local Technical Assistance Requests
  • Match and Leverage
  • Leasing and Rental Assistance
  • Time-tracking issue
  • Financial Webinars
  • Focus on eligibility
  • Agencies regret that they didn’t invite program management staff to the training. The target audience was not just contract management. Limited to two seats.
  • CoC RRH vs. ESG RRH

9:35-10:30ECHO UpdateKameron Fowler

  • Coordinated Assessment Update
  • DSHS have issued contracts, working on executing
  • Conducting Coordinated Assessment at Trinity Center and ARCH, Caritas
  • ATCIC and Caritas accepting CA referrals
  • Not marketing to community yet, due to volume
  • Once contracts are signed, will be publishing new timeline
  • PSH Prioritization discussion at next HWG on November 19th

NEXT MEETING: December 3rd, 2014 1st, 2014, 9:30-11am, LifeWorks, 3700 S. 1st Street.