STRATEGIC GOVERNANCE COMMITTEE MEETING MINUTES (DRAFT)

February 16, 2017

65 Hartsdale Drive

6:30 – 8:00 p.m.

Present: Taylor Martin, Raj Sewda, Sandro Serino , Ewa Deszynski (Staff) Chris King (Staff Presenter)

Regrets: Brad Archer

PRESENTER / ITEM / Discussion and actions
Taylor / Call Meeting to Order / Taylor welcomed the SG committee and called the meeting to Order.
Taylor / Approval of Agenda / Taylor reviewed the agenda and asked for a motion to approve the Agenda
Motion to approve the Agenda: Raj
Second: Sandro
Motion Carried
Taylor / Approval of Minutes – November 29, 20161 / Taylor asked for a motion to approve the Minutes of November 29, 2016:
Motion to approve the Minutes: Sandro
Second: Raj
Motion Carried
Taylor/Chris / Strategic Scorecard 2, 3 Review
4.1.SGC feedback on latest version
4.2.Next steps / Chris reviewed the Strategic Score Card Q3 results. In response to feedback from the last meeting, Chris has added a line graph and wait time and duration indicators. Chris reviewed the Wait time and explained how this is calculated.
The SGC committee indicated that this has continued to be increasingly informative. The following suggestions were made:
a)It would be good to compare the referral rate to the duration to see if there is a lag or relationship.
b)It will be helpful once we have the screening tool in place to compare the level of complexity or need in relation to duration. It will also be important to have the ability to comment on staff skill level for the type of complexity or need.
c)It should be noted in the future if the benchmark is an internal or external one.
d)Note in the chart whether a downward or upward trend is preferred for that indicator.
e)Chris to add the period that the report is covering.
Taylor/Ewa / Board Development4 / The current board development plan is based on the two questions from the Board Self-Assessment (What development needs do you have as a board director?
What training and/or development do you think would be beneficial to the Board at this stage of its development and work? Please list.) Board Development should be reflective on what the Board has had, what new members need as well as what development the Board needs to plan strategically. The questions as they are currently asked tend to address the current board as opposed to future members or future directions.
The SGC committee recommends that the board have a discussion at the March meetingthe development of a plan for board development that is more strategic, for example:
  1. What is best practice for foresight strategic boards – what kind of training would be needed to develop this skill?
  2. What do new board directors need for orientation (plan to review the current orientation material)
  3. What are some better ways for the board to review its competencies? Should there be a competency matrix?
  4. How do Board members demonstrate their competencies for which they were brought on Board. (It may be helpful for Board directors to overtly reflect on their skill sets when asking questions or making recommendations for improvement).
  5. How to ensure competencies are being used towards strategic ends?

Taylor/Ewa / Board Generative Discussions
6.1 What they are
6.2Potential topics
6.3How to implement / The SGC recommends beginning with the above conversation at the March board meeting and then developing a further set of generative questions. Ewa provided the SGC committee a set of possible generative type questions.
Taylor / Adjournment / Taylor called for a motion to Adjourn:
Raj moved the motion to adjourn.
Sandro Seconded the motion

Attachments:

  1. SGC Minutes – November 29, 2016
  2. Strategic Scorecard Report (2016-2017 Q3)
  3. Indicator Development Status Report
  4. Current Board Development Survey Questions

NEXT SGC MEETING

Tuesday, March 7, 2017

7:00 – 8:30 p.m.

65 Hartsdale Drive

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