6.Appendix A ProposalSubmission Form

This section is also available in Word format for the convenience of proponents to use in preparation and submission of their response.

PURCHASING DEPARTMENT

2020 Labieux Road, Nanaimo, BC, V9T 6J9

THE DOCUMENTS TO BE ENCLOSED WITH THIS PROPOSAL FORM ARE AS FOLLOWS:

Submission Checklist

Documents to be included with RFP submission:

Bid Form - Submission Checklist

Appendix A - Proponents Response Form Including a signed cover letter substantially the same as that provided in section 6.1

Addenda acknowledged if applicable on Appendix A

Documents to be provided upon award:

City License

WorkSafeBC

Insurance as described here in

Those parts not referenced above but agreed upon by both Parties.

Proponents acknowledge that Addenda may alter the submission requirement. This checklist is a guideline only.

6.1.Cover Letter: ACCEPTANCE OF RFP TERMS AND CONDITIONS

A cover letter very similar to that provided below shall be included in your response. This cover letter shall be signed by a person authorized bind the proponent’s Company.

Letterhead or Respondent’s name and address

Date:

City of Nanaimo

2020 Labieux Road

Nanaimo, B.C., V9T 6J9

Attention: Rusty Joerin, SCMP, Procurement Consultant

Subject:Request for Proposal No. 2106,including any amendments or additions (the “Request for Proposal”)

The enclosed Proposal is submitted in response to the above-referenced Request for Proposal.

The undersigned agrees, on behalf of the company named below, to supply the goods and services listed at the prices quoted and within the terms and conditions as identified in Request for Proposal # 2106 This Proposal is valid for at least sixty (60) days following the closing date.

The undersigned further agrees that they do not have a conflict of interest, have read this request in its entirety, understand its meaning and effect on their Proposal, agree to the terms and conditions, and comply with all requirements.

Except as specifically and completely disclosed in this response, there has been no consultation, communication, agreement or arrangement with any competitor regarding the prices, quality, quantity, specifications or delivery particulars of the products or services to which this Request relates, except as specifically authorized by the City;

The terms of this response have not been, and will not be, knowingly disclosed by the Respondent, Responder or Proponent as the case may be, directly or indirectly, to any competitor or potential competitor, prior to the closing date and time stated on the cover page of this request unless otherwise required by law or as specifically and completely disclosed in this Response.

The undersigned warrants that they have the authority to bind the company to this contract.

Yours truly,

______

Signature

Name: / Phone:
Title: / E-Mail
Legal name of Respondent:

6.2.Proponents Information Form

PROPONENTS must complete this form and include with the Proposal Submission

Please ensure all information is legible.

Proponent’s Contact Individual
Office Phone number
Toll Free number
Cellular number
e-mail address
Website
PST Account number (if applicable)
GST Account number (if applicable)

6.3.Acknowledgement of Receipt of Addenda

This will acknowledge receipt of the following addenda and, that the Proposed pricing includes the provision set out in such addenda
ADDENDUM # / DATE RECEIVED
# ______ / ______
# ______ / ______
# ______ / ______

□Check here if NO Addendum issued.

6.4.Ability and Experience (References)

The Proponent shall provide below up to three (3) separate Customers other than the Cityfor the supply of similar equipment and training as specified herein for a previous three (3) year period from the issuance of this document.

REFERENCE # 1
Customer
Contact Name & Phone Number
Date of Purchase
Description of Goods or Services Provided
REFERENCE # 2
Customer
Contact Name & Phone Number
Date of Purchase
Description of Goods or Services Provided
REFERENCE # 3
Customer
Contact Name & Phone Number
Date of Purchase
Description of Goods or Services Provided

REFERENCE RELEASE FORM

I (authorized signatory for the submitting Firm) authorize the City to contact the person and/or organization listed on the ABILITY & EXPERIENCE FORM, for the purpose of obtaining information relating to the Project.

The City reserves the right to call references if in its sole discretion finds a need to do so.

The City reserves the right to check other references other than listed herein.

6.5.Confirmation of Specifications

Proponents are to confirm that the equipment offered has the specifications preferred by the City or if different state what the matching specification is for the equipment offered. Do this for every line item. Descriptive materials may also be enclosed with your proposal. All numerical specifications should be considered as approximate, state the relevant specification for the equipment offered in the “Proposed Specification” column opposite.

Due to the City’s investment in staff training, diagnostic software and consistency with existing equipment in use, the City requires a propane power system manufactured by Landi Renzo.

Preferred Specification / Conform Yes, No or Partial / Proposed specification If different
Cab and Chassis
New only - 2017 model year or newer. State make and model
•GVWR of 19,500 LBS.
•Dual rear wheels
•Heavy duty, solid front axle with a FAWR of 7,500 LBS.
•Heavy duty rear axle with a RAWR of 14,700 LBS.
•Limited slip or locking rear differential
•Heavy duty stabilizer bars - front and rear
•Heavy duty gas shock absorbers
•Four wheel vented disc brakes with ABS
•Tires: 225/70R 19.5 all-weather traction tires
•One full size spare matching tire and wheel
•Back of cab to rear axle - to be 84 inches to accommodate work body
•Extended cab
•Colour of the cab must be single tone white
•LED cab roof clearance lights
•Dual beam halogen headlights
•Splashguards at front wheel wells
•Standard front bumper c/w dual tow hooks
•Heavy duty front seat - vinyl covered 40/20/40 split bench
•Heavy duty rear seat - vinyl covered flip up 60/40 split bench.
•Heavy duty black vinyl floor coverings
•Power windows and locks
•Manual telescoping mirrors
•Manual air conditioning
•Minimum one (1) in cab 12-volt power point
•AM/FM stereo
•Intermittent wipers
•Tilt/telescoping steering
•Tire pressure monitoring system
•Must include minimum three (3) sets of keys and FOBS
•Back up alarm, minimum 95 DB rating
• Engine V8 or V10
•6.8 litre gas engine will be converted to dual fuel gasoline/propane
•Factory warranty must support use of propane fuel and bid must provide documentation
•Engine must come factory prepped with hardened valves and seats for use with propane
•Factory mounted side of frame gasoline tank of approx. 100 liters leaving the rear of differential area free for the propane tank installation
•12 Volt 750 CCA starting battery minimum
•An auxiliary isolated second battery dedicated to the on board invertor
•Isolator switch must be heavy duty marine grade, ignition key switched
•Heavy duty 240-amp alternator
•Four (4) factory up fitter switches
•Heavy Duty 6 speed automatic transmission with overdrive and PTO access
•Cab and chassis must be compatible with the aerial bucket and service body
•5 LB ABC fire extinguisher mounted in cab
•Triangle warning kit mounted in cab
Propane system
•Propane system to be a Landi Renzo system for consistency with the existing City propane fleet, Fleet staff training and existing diagnostic software
•Propane tank to be mounted behind the rear differential and to be approx. 91 litres
•System to be fully installed, tested and operational before being delivered to the City of Nanaimo Public Works Yard
•Propane filler to be located on either left or right side of the body and must allow for easy operator filling
•Must have propane system safety authority windshield decal
Aerial lift
•ETC 37 IH or equivalent articulated/telescopic aerial bucket
•Unit must be powder coated single tone white
•Unit must not require outriggers
•Working height of approx. 42 feet
•Side reach of approx. 28 feet
•Continuous rotation
•Walk in/side entry bucket
•Bucket to be 24” X 30” X 40” c/w bucket cover and foam insert
•Lowered bucket must rest on a support pedestal leaving the bucket just off the rear tail shelf with easy operator access
•180-degree bucket rotator
•Emergency hydraulic power pack system
•Manual emergency lowering valve at bucket controls
•Bucket tilt rescue
•Start/stop control at bucket
•Emergency power at bucket
•Two speed throttle control at bucket.
•Four function, single handle operator controls in the bucket.
•Individual lower controls, shall control all boom functions and include control selector switch.
•Must have a safety interlock-Parking brake must be set before unit will operate
•Bucket capacity – minimum 350 lbs
•Install counterweight as needed
Service body / work body
•Work Body to be aluminum construction
•Body to be powder coated single tone white
•Body to have four (4) cabinets on each side
•Cabinet dimensions specified are approximate; a standard body of the same or similar size will comply
•Cabinets to be 40 inches in height and 20 inches deep
•Front cabinet 33 inches, second from the front, 24 inches, wheel well cabinet 48 inches, rear cabinet 27 inches, See attached layout drawing provided – Appendix B below
•Left and right sides to be identical
•Each cabinet to have two (2) adjustable shelves
•Floor width of 56 inches and full body width of 96 inches
•All latches, door rods and hinges to be stainless steel
•All compartment doors to be water tight, fully sealed with top quality neoprene seals
•Spring loaded door holders for vertical doors and chain to secure horizontal doors
•A master locking system with the handle at the front on the street side
•All exterior lighting to be DOT approved LED lighting
•Non-skid on all compartment tops, cargo area floor, tail shelf and bumper
•Rear tail shelf/platform to be 36” deep and full body width, must be designed for easy step up including pole grab handles
•Custom storage solution for securement of a 6-foot stepladder on top of the roadside compartment
•LED strip lights in all body compartments powered by a factory up fitter switch
•D&R LED-20TD-AIK-WF-35, or equivalent LED traffic control arrow mounted behind the tail shelf for clear view of traffic approaching from behind - must be guarded
•Arrow stick controller appropriately mounted inside the cab
•Arrow stick must be compliant with the 2019 BC Traffic Management Manual
•One (1) LED amber strobe light mounted street side on mounting post bracket powered by a factory up fitter switch
•Two (2) Grote LED 1600 lumens work lights powered by factory up fitter switches
•Work lights to be mounted on top and at the back of the work body cabinets - one on each side
•A 3000-watt true sign wave invertor to power electrical tools and charge batteries
•Invertor to be suitably mounted on the floor in the back of the truck cab to keep it clean and dry
•120V GFI receptacles, one at the bucket and one mounted on the right side of service body
•Small on board compressor with the air-line to back of truck work body for air tool use
•Back up camera system mounted in the rear hitch area, either recessed or adequately guarded to protect from damage
•Two (2) inclinometers - one in cab for driver’s view, one curb side back of work body
•Mud flaps /splash guards
•Hydraulic system for the aerial lift shall be PTO driven, electric shift
•Two (2) rubber wheel chocks stored in accessible location on body - curb side access preferred
•Trailer hitch with 6-prong trailer plug and a combination pintle hitch and 2” ball
Jackhammer requirements
•City staff use a jack hammer to drive in tele spar sign anchors
•Auxiliary hydraulics at rear of truck required to operate City owned Jackhammer.
•Hydraulics must meet flows required for Stanley breaker model BR67 125 (8GPM @ 2000 PSI)
•Requires a custom jackhammer cradle located at the right rear of the platform against the service body
•Require a lifting eye on the underside of the boom intended to be capable of lifting the jackhammer out of the cradle and positioning it over sign installation locations
Warranty
•Provide details of standard warranty for all components of the entire unit as offered / Respond to these items in Section 6.7 below and Price table Section 6.6.1
•Provide details and costs for any extended warranty options
Manuals and filters
•Provide a complete listing of all filters, elements and cartridges for all service requirements for all components of the entire unit as offered
•Provide service, repair, parts and operator manuals for all components of the entire unit as offered
•Service, repair and parts manuals can be a CD version or non-expiring online access to manufacturer manuals
Training
•Operator and service technician training shall be provided on site at the City of Nanaimo Public Works Yard
•Minimum of one (1) day training to be provided

Attach separate documentation as may be required with clear reference to the item(s) requested in this section.

6.6.Schedule A – Prices Proposed

6.6.1.Complete the Following Table

All Prices to be stated in Canadian Currency

Lump sum price as delivered to City of Nanaimo: Vehicle complete as specified with bucket, propane conversion, cabinets, compressor, equipment mounting cradles and all associated fittings and power points as specified; complete with training Services as specified / $
PST / $
GST / $
Total / $
Time required to deliver unit as specified from receipt of order: / Weeks
Extended Warranty as may be offered in Section 6.7 below / $

6.7.Value Added

With reference to section 4.3.4 and any other items that you consider to be value added services, please explain what value added services you could provide to the City if awarded a contract to supply the goods specified herein. State basis warranty and extended warranty details as applicable.

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